COUNCIL ON AGING MINUTES
FEBRUARY 13, 2013
Present: Irving Goldberg, Jack Jordan, Norah McCormick , Virginia McIntyre, Marijo Gorney, Mary Gaffney, Jack Dorsey and Lynne Waterman, Council on Aging Director
Absent: Arthur Eisenberg, Jeanne Noussee,
Chairman Irving Goldberg opened the meeting at 8:35 a.m.
APPROVAL OF MINUTES – January 9, 2013
Motion: Norah McCormick moved to accept the minutes of January 9, 2013, seconded by Virginia McIntyre. Vote unanimous.
No Public Comments
COMMUNICATIONS AND CORRESPONDENCE
Jack Dorsey noted that the Council on Aging had a new Director Lynne Waterman. The Council voted unanimously to approve this appointment.
TREASURER’S REPORT
Lynne Waterman distributed a copy of the budget. She gave an overview of the operating budget through February 4, 2013 highlighting several points, salaries, expenses, revolving account, building and furniture and donation accounts.
Lynne informed the Council members that one of the projects they are undertaking is the reorganization of the keys. They will be marking all the keys and making a schematic of what keys open what locks and organizing the keys in a key box.
Motion: Jack Jordan moved to accept the Treasurer’s Report. Seconded by Jack Dorsey. Vote was unanimous.
DIRECTOR’S REPORT
Lynne Waterman stated the Outreach Coordinator’s position has been posted until February 8. She reviewed the storm damages which included heating issues, transporting people to shelters, sprinkler problem, and thanked the DPW for addressing all of these issues.
Lynne reviewed the Director’s report. There were staffing changes during the month of January with the retirement of Jim Long on January 25. Outreach Coordinator Lynne Waterman was appointed as the new Director on January 28 and has been handling both jobs and will continue until a new Outreach Director is appointed.
A substitute van driver Lewis Newell became the permanent van driver and two candidates were hired to be the substitute van drivers. The afternoon receptionist from the Mature Worker’s Program went on medical leave and is expected to return by the end of February.
The grant funded Activity Coordinator is working with the Director to develop new ongoing activities as well as one-time educational presentations and social activities. She spent much of January familiarizing herself with the existing Council on Aging activities as well as compiling a list.
The Volunteer Coordinator spent much of her time interviewing and training five new volunteers including three new volunteer drivers. Lynne stated that the Council now has approximately 225 volunteers.
She also noted that in January there were 105 individual van riders and fourteen volunteer rides.
The Senior Property Tax Program continued to accept applicants and 27 of the 43 applicants were accepted and assigned to various town departments. There are 3 slots left to be filled.
In January there were 1,976 newsletters mailed and 100 distributed to other locations in town. Telephone calls into the senior center ranged from 12 to 66 depending on the day of the week.
Lynne discussed her short term goals which included planning three new programs for March, evaluating all building and file keys, reorganizing the new key box, and interviewing and training the new Outreach Coordinator.
Motion: Jack Jordan moved to accept the Director’s Report. Seconded by Jack Dorsey. Vote unanimous.
VOLUNTEER COORDINATOR’S REPORT
Lynne reviewed Judith Genge’s Volunteer Coordinator’s report. Judy spent most of her time training volunteers. They are working on updating the front desk volunteer manual. Lynne noted the front desk is a very challenging position. A meeting has been scheduled to meet with the activity leaders on March 15.
Motion: Jack Jordan moved to accept the Volunteer Coordinator Report, seconded by Jack Dorsey. Vote unanimous.
OLD BUSINESS
Lynn updated the Council on the lobby furniture. They have chosen the fabric. The chairs are $634 apiece and the Town Manager has to approve the purchase. Lynne has asked the rep to put the total cost in an invoice form so she can forward it to the Town Manager.
Lynne thanked everyone for their support.
NEW BUSINESS – None
Motion: Virginia moved to adjourn the meeting, seconded by Jack Jordan. Vote unanimous. Meeting adjourned 9:45
Respectfully Submitted,
Judy Daigneault
Recording Secretary
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