June 18, 2012
7:00 PM
The Planning Board for the City of Marlborough met on Monday, June 18, 2012 in Memorial Hall, 3rd Floor, City Hall 140 Main Street, Marlborough, MA 01752. Members present: Barbara Fenby, Colleen Hughes, Sean Fay, Philip Hodge and Clyde Johnson. Also present: City Engineer Thomas Cullen.
On a motion by Ms. Hughes, seconded by Mr. Hodge, it was duly voted:
To move up sections 5 and 3.
SUBDIVISION PROGRESS REPORTS
City Engineer Update
Mr. Cullen stated that his assistant has met with the engineers at Mauro Farms and that they said the sewer issue was been resolved. He also stated that his assistant met with Howard Fafard of Fafard Development regarding several subdivisions, nothing that was discussed during that meeting has been completed on any of the subdivisions.
Blackhorse Farms
Extension Request
Mr. Donald Seaberg is requesting on the developers behalf for a two year extension and also submitted a completion schedule for review.
On a motion by Ms. Hughes, seconded by Mr. Hodge, it was duly voted:
To send the extension request to the City Engineer for his review and to report back to the Board at the next meeting.
Mrs. Lizotte noted that the current extension will lapse prior to the next meeting.
On a motion by Mr. Fay, seconded by Mr. Hodge, it was duly voted:
To grant an extension of the subdivision approval of Blackhorse Farm until July 15, 2012.
Mr. Fay stated the he visited the subdivision earlier in the day and that the chain was still blocking access to the neighborhood. He noted that as a condition of their last extension that the Board insisted that the developer open up the development to the neighborhood and police illegal dumping as the problem was caused by their inaction. He also noted that simple tasks requested by the Board such as cleanup of debris, had not been completed. Mr. Fay suggested asking the City Solicitor for guidance concerning the Board's options other than pulling the bond for the Subdivision since it appears that none of the developer’s previous representations have been sincere.
Elm Farm Valley Estates
Plan of Acceptance Clarification
This subdivision is before the Public Services Committee for acceptance and while he was researching the correspondence, the City Solicitor noted that the plan of Acceptance was voted upon, however the date given in the acceptance letter to the City Council was not the corresponding date on the plan. Mrs. Lizotte noted that this was a scrivener’s error.
To resolved the date discrepancy, both dates were included in a motion by Mr. Fay, seconded by Mr. Hodge, it was duly voted:
To send a favorable recommendation to the City Council to endorse the plan known as “Plan of Acceptance of Cleversy Drive and Easements, Marlborough, MA dated October 14, 2004 with the latest revision date of March 8, 2010”.
Forest Grove
City Council Request
The City Solicitor noted that while reviewing the acceptance plans, the City Council never requested a acceptance letter from the Planning Board. Mr. Rider is asking the Board to do a retroactive letter dating back to Jan of 2011.
On a motion by Mr. Fay, seconded by Mr. Hodge, it was duly voted:
To send to a favorable recommendation to the City Council to endorse the plan known as “Plan of Acceptance of Ewald Ave and Municipal; Easements (Sheet 1 thru 2) and Muir Way and Easements (Sheet 1 of 1) dates, December 30, 2003 with the latest revision date of December 11, 2009.
APPROVAL NOT REQUIRED PLAN
Spencer Circle, Mauro Farms
Submittal & Decision
Mr. Zach Bemis presented the plan to the Planning Board. He stated that they are creating a new parcel to satisfy the abutting neighbor’s complaints of adverse possession. Lot 18A will be reduced to 8,003 SF with 100 feet of frontage and not to be considered a building lot, Lot 18A will have 14,540 Sq Ft with 100 feet of frontage and Parcel A will have 6156 square feet with no frontage.
Prior to this meeting, Ms. Fenby granted the permission to start the review of the plan before the meeting, since there were time constraints of the summer meeting schedules. Mr. Cullen was able to review the ANR Plan known as lots 18A and 19A on Spencer Circle and is able to give a favorable recommendation to endorse the plan.
On a motion by Ms. Hughes, seconded by Mr. Hodge, it was duly voted:
To accept and file correspondence; to accept and endorse a plan of land believed to be Approval Not Required of Mauro Farms, LLC 259 Turnpike Road, Suite 100, Southborough, MA 01772. Name of Engineer: Engineering Design Consultants 32 Turnpike Road, Southborough, MA 01772. Plan References 43 of 2012; 75 of 2008 and August 1969 City Layout of Cook Lane; Assessors Map 71 Parcels 254 and 255.
MINUTES
May 21, 2012
On a motion by Ms. Hughes, seconded by Mr. Hodge it was duly voted:
To table the meeting minutes until the next meeting.
June 4, 2012
On a motion by Ms. Hughes, seconded by Mr. Hodge it was duly voted:
To table the meeting minutes until the next meeting.
CHAIRS BUSINESS
APPROVAL NOT REQUIRED PLAN
PUBLIC HEARING
PENDING SUBDIVISION PLANS: Updates and Discussion
PRELIMINARY/ OPEN SPACE SUBDIVISION SUBMITTALS
DEFINITIVE SUBDIVISION SUBMISSIONS
SIGNS
MEDC, 169-171 Main Street
Arthur Bergeron came informally to the board asking if there was anyway to lower the sign then what was granted. The sign granted was to be no shorter then 4 feet to the ground, after placement Mr. Bergeron stated it was too high. It was decided that the Board would go out individually to review the current conditions, and then discuss at the next meeting.
Sign Enforcement
Banners for Taste of Marlborough
Ms. Wilderman responded to the written complaints regarding the numerous banners for the Taste of Marlborough from several Board members. In her response, she stated that when the festival began several years ago, the Mayor’s office gave the approval for the banners, and since then, Mr. Reid has taken that approval and issued the banners. She has asked if the current Mayor has given approval, and she is still awaiting a response. She has spoken to the event chair and notified then that moving forward they will need to seek permission from the Planning Board and that signs need to be removed immediately from the buildings once the festival is over.
On a motion by Mr. Fay and seconded by Mr. Hodge, it was duly voted:
To accept and file correspondence, to send a letter thanking Ms. Wilderman in her efforts.
UNFINISHED BUISNESS
Master Calendar
Status
Mrs. Lizotte stated that the new calendar is on the website, and she will start to add the information for the Board to review.
INFORMAL DISCUSSION
COMMUNICATIONS/CORRESPONDENCE
On a motion by Ms. Hughes, seconded by Mr. Hodge, it was duly voted:
To accept all of the items listed under communications and/or correspondence.
On a motion by Mr. Johnson, seconded by Ms. Hughes was duly voted:
To adjourn at 8:00 p.m.
A TRUE COPY
ATTEST: _____________________________
Colleen Hughes, Clerk
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