Draft: March 22, 2006
Approved: March 29, 2006
TOWN OF LYME
BOARD OF SELECTMEN
March 22, 2006
MINUTES
Attending: Selectmen Charles Ragan, Dick Jones and Judy Brotman, staff Carole Bont and Elise Garrity. Public Jeff Snelling, and Conservation Committee chair Lee Larson.
The Meeting was opened at 8:00 am by Dick Jones.
1. Jeff Snelling met with the Board to discuss the Cub Scouts use of the Common for the flea market. (As opposed to the Boy Scouts who have traditionally run the flea market.) Adult supervision is mandatory. The Cubs will put out the ribbons to mark booth areas and be responsible for parking and monitoring of the traffic flow.
a. Safety is the primary concern, especially along Rt. 10. There should be no access to the booth areas from Route 10. The exhibitors should enter from the back of the common area.
b. A second concern is the “professional” sale of new (retail) products that have begun to be permitted. It has been suggested that no new goods, unless hand made be allowed. Jeff feels that the new goods draw people in to the market and help all the exhibitors. It has also been suggested that only local exhibitors be allowed. After much discussion it was decided that there would be a limit of a maximum of three new product vendors. These new product vendors would be assigned a space at one or the other end of the common or possibly at both ends. The access for these exhibitors will only be from the back side of
common.
c. Jeff acknowledged that there is an agreement that the common will be shared with other local organizations, if the occasion arises.
d. Saturday, May 27th is the first scheduled flea market, June 24th is second. Jeff will visit with the Board of Selectmen after the first event (on June 7th) to review how everything went. After that review the Selectmen will consider approval for future flea markets.
2. Lee Larson appeared before the Selectmen to discuss a Grant application for funds for a Natural Resource Inventory in a partnership with Ct. River Joint Commissions. The Selectmen approved and signed the Grant application.
3. Lee Larson also spoke about Green-up Day issues – Green-up Day is the first Saturday in May.
a. NH the Beautiful blue bags are available for roadside trash. The Board of Selectmen approve the use of the blue bags (for one day only) to go in the packer on green-up day weekend.
b. Tires are still an issue. Tires are often picked up from stream banks or along the road. Arrangements will be made through the Conservation Commission to arrange for pick-up and disposal of these tires.
c. For another year, an option might be to use the state to pick up items left by the road. For this year, we will continue as outlined above.
d. However, Carole will contact Ed Gray concerning the River Cleanup, which occurs on a different weekend – and have him contact Charles for information on the State’s possible participation in debris clean-up and pick-up.
4. Carole informed the Board that the Department of Revenue Administration (DRA) has approved the use of the extra funds for both the Salt Shed and the Transfer Station compactor (as voted at Town Meeting).
5. The Selectmen discussed Committee memberships:
a. Pete Bleyler was appointed to the Transfer Station committee;
b. The Town Offices Committee charge was amended from 9 members to 11 members, and Pete Bleyler was appointed to the Town Offices Committee.
6. The Board agreed to committee assignments for its members for the upcoming year – see the attached chart.
7. The Board went into Non-Public Session, at 9:27 am, under RSA 91-A:3 II (c) for discussion of an application for an Elderly Exemption.
8. The Board returned to Public Session at 9:30 am, having approved the application for an Elderly Exemption and having voted to exempt the Non-Public Session minutes from public inspection.
9. The Board discussed a compliant about the condition and use of Dorchester Road. Dick will draft a response for the Board’s consideration at next week’s meeting.
10. The Board considered the issue of having one nightly Board meeting a month if member of the public requested a meeting with the Board at that time. This issue will be further discussed at next week’s meeting.
11. The Board approved the use of the common permits for Hyannis Sound on 4/2, and the Lyme Town Band on 6/20, 7/10, 7/.18, and 8/1.
12. The Budget Committee has proposed an organizational meeting for either April 5 or April 12. We need to get back to Barney with preferred dates for a meeting. Per Barney’s earlier email, this organizational meeting is being proposed “to talk about issues we expect to face in the upcoming budget cycle (and what we should’ve learned from the last one).~ For the sake of spurring conversation, here are a couple that come immediately to my mind:
a. What Carole has been able to find out from DRA about the amendments adopted at town meeting to the capital spending article and how that will impact the coming year
b. Role of the Budget Committee in the Town’s upcoming long range plan revision and in the newly invigorated discussion of our planning and zoning ordinances
c. Town offices planning
d. Ongoing employee compensation & benefits issues
e. Other issues?”
All the Selectmen are invited to attend this meeting.
13. The Board approved the copier maintenance contract.
14. The Board approved Vickie Davis’s vacation carryover from 2005 to September 30th, 2006.
15. Town Staff would like copies of the draft minutes if possible, as the minutes often have requests for action of various staff members. Judy will make every effort to get the minutes out to the staff as soon after the meeting as possible – however, staff needs to remember that these are draft minutes and may be changed upon review by the other two Selectmen.
16. Judy will be finalizing the Board’s Agenda over weekend, so items for discussion need to be in the Selectmen’s folder or emailed to the Selectmen by the end of the day on Friday. This will allow the Selectmen time to visit the office and read through and review all the upcoming material over the weekend. Any new material arriving in the office should be put in the folder for the next week’s meeting.
The meeting adjourned at 10:13 am.
Respectfully submitted,
Judith Lee Shelnutt Brotman
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