Lyme Planning Board Minutes
April 19, 2007
Board Members & Staff: Present: Jack Elliott, Chair; Stephanie Clark, Vice-Chair; Michelle Balch, Member; Don Dwight, Alternate; Ben Kilham, Alternate; and Victoria Davis, Planning & Zoning Administrator Absent: Dick Jones, Selectboard Representative; John Billings, Member and David Roby, Alternate
Public: Peter Dzewaltowski, Upper Valley-Lake Sunapee Regional Planning Commission
Jack Elliott called the meeting to order at 7:30 pm at the Lyme Town Offices. He appointed Don Dwight to sit in place of John Billings.
Item 1: Approval of Minutes: Don Dwight made a motion to approve the minutes of March 22, 2007. Stephanie Clark seconded the motion, and unanimous agreement followed.
Item 2: Community Attitude Survey Public Meeting Discussion: Jack Elliott presented the power point presentation which Simon Carr had developed. Jack Elliott had made a few changes, and the during the Board’s discussions, he made additional changes on his laptop. The Board noted that additional questions from the survey should be added to the survey.
Victoria Davis and Peter Dwewaltowski discussed some interactive exhibits they would like the Board to use at the beginning of the meeting to get the attendees involved in the meeting early. The exhibits will be “What does the ‘Rural Character’ you appreciate about Lyme look like or what should it look like?,” “What is a “Sense of Community” to you?, “Where is your favorite scenic view?”, and “What events impacted Lyme and the Upper Valley in the following decades [decades to be show on exhibit]?” The first exhibit will request participant to score the various photos which may represent rural character, the second exhibit will request participants to put up sticky notes with comments, the third exhibit will ask participants to put arrows on a
topographic map, the fourth exhibit will use sticky notes again. Board members will arrive early to familiarize themselves with the exhibits to assist participants in using them. This will be the first half hour of the meeting. There will also be a request to participants (and a broader invitation later) to provide photographs of their favorite views to be evaluated and used at later meetings.
The second half hour will be the survey results presentation. There will be time afterwards for discussion of the results and possibly a draft vision statement if there is time. The Board will explain that they will hold meetings during May and June in the Lyme Common, Lyme Center, and the Goose Pond Road neighborhoods. Locations may change due to public comment at the April 25th meeting. The narrative responses to the survey will be discussed at these meetings as well as developing a vision statement
The meeting will end with the presentation of an award and gifts to Freda Swan for her dedicated service to the town for about 25 years. Stephanie Clark will help with timekeeping to keep the meeting on schedule. Peter Dzewaltowski will be jotting down comments on poster paper. The meeting is scheduled to end at 8:30 pm.
Peter Dzewaltowski suggested that the meeting is to begin the community participation process and to do some “truth checking” of the survey. He added that the following neighborhood meetings might be a vehicle to continue the visioning process by having people draw the town in a way they would like it to be on a map. The Board discussed if the map should have the zoning districts on it or not as this might influence how the participants respond, and it might divert conversations to why things are the way they are now instead of focusing on the future. Peter Dzewaltowski reviewed his draft time line and suggested that when the Board got to the public input on vision and issue statements in September, they might want to lengthen the time line to allow plenty of time for this important step. He stated the RPC could extend their contract to accommodate the Board if they chose to extend the process.
Item 3: Planning Board Fee Schedule: Victoria Davis pointed out that there was not a fee for a Preliminary Site Plan Review. Don Dwight made a motion to place the fee at $75 plus $3 per abutter. Stephanie Clark seconded the motion, and unanimous agreement followed. Victoria Davis suggested that the Boundary Agreement; Lot Line Adjustment; and Merger fee be changed from $25 plus $3 per abutter to actual recording fee costs plus $3 per abutter. This would reflect costs by the number of pages of a document which could potentially exceed $25. Don Dwight made a motion to change the fee as suggested. Michelle Balch seconded the motion, and unanimous agreement followed.
Item 4: Change in Time of Regular Meetings: Victoria Davis asked if the Board would consider changing the regular time from 7:30 pm to 7:00 pm. Don Dwight made a motion to do so. Michelle Balch seconded the motion, and unanimous agreement followed.
The meeting adjourned at 9:30 pm.
Submitted by,
Victoria Davis
Planning & Zoning Administrator
Tentative Meeting Agenda for April 25, 2007 at School Cafeteria:
7:00 Community Attitude Survey Public Meeting
Tentative Meeting Agenda for April 26, 2007 at the Fire Station:
7:00 Boundary Line Agreement Review for First Baptist Church and Rich
7:15 Voluntary Merger Review for Lisa & Ken Hayes
7:30 Site Plan Review Hearing for Bob Coyle to convert Nichols Hardware Store
Tentative Meeting Agenda for May 10, 2007 at the Fire Station:
7:00 Minor Subdivision Review for Lisa Cohen (to place two houses on one lot)
8:00 Informal Meeting with Cole & Brown about Loch Lyme Lodge
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