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Draft Minutes: March 3, 2009
Approved: March 17, 2009
NEW TOWN OFFICES COMMITTEE
MEETING MINUTES
March 3, 2009
Members Present: Frank Bowles, Don Metz, Michael Woodard, Jay Smith, Simon Carr, Judy Brotman.
Others Present: Stephen T. Campbell.
The meeting was officially opened at 8:00 am by Co-Chair Frank Bowles.
- The minutes of February 24, 2009 were approved.
- Ray Clark will be out of the garage by the end of May, 2009.
- Frank presented a number of items for committee review and update.
- Tim is controlling the construction budget, as promised.
- It is proposed that the entry areas to the building be Concrete slabs.
- The difference in the cost of paving the parking area and hard-packing the area is probably on the order of $10,000 - $12,000. The committee is in favor of paving if there is sufficient money remaining in the budget.
- The kitchenette between the two staff areas will have a mini-refrigerator and a microwave, which the town already owns. We will need a sink and countertop in both the employee area and the conference room.
- The grill-work for the Town Clerk’s counter opening is approved for the “aluminum” material.
- The Library Trustees have approved the removal and relocation of the existing counter in the Town Clerk’s office. The Town Office project will remove the counter.
- Frank and Don have worked out a design for the public counter at the clerk’s office. There will be a cherry upper counter, a laminate work surface and cherry plywood sides to the opening. Frank has most of the materials left over from other projects, so the costs are minimal.
- There are different heights for the ceiling finishes in the LTOC building.
- The bathrooms will be marked as Men and Women.
- Identification signs will be placed on the entryway to the Police Office and the Town Offices. Additional funding will be need for the town of Lyme entry sign out at the road.
- The generator transfer switch is in place at a cost of $1,600. The generator will be a 17KWS unit, using propane fuel. The Lyme Foundation will be donating the funds for the generator.
- The Halon fire suppression system is not being installed in the vault at this time.
- The office dividers will need a six week delivery time. They should be ordered soon.
- Venetian blinds will be needed for several of the windows.
- The budget appears to be on target - Funds for the radiant heat were a part of a special donation.
- Donations are on track as promised.
- Michael moved and Don seconded the decisions made in the above items 5-19. The committee voted unanimously to aprove the motion.
- Jay’s report to town meeting was reviewed and approvedl
The meeting adjourned at 8:50 am.
Respectfully submitted,
/s/ JLSB
Judith Lee Shelnutt Brotman
Next Meeting: Tuesday, March 17, 2009 at 8 am
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