Draft Minutes: September 2, 2008
Approved: September 9, 2008
NEW TOWN OFFICES COMMITTEE
MEETING MINUTES
September 2, 2008
Members Present: Don Metz, Frank Bowles, Michael Woodard, Simon Carr, Judy Brotman. Others: Tim Estes.
The meeting was officially opened at 8:00 am by Co-Chair Frank Bowles.
1. The minutes of August 26, 2008 were approved.
2. Next week we would like to have Freda and Tish join us for an update on the project.
?Simon to invite them?
3. Tim Estes met with the committee in preparation for the start of the construction.
a. The Building Permit needs to be obtained before work begins.
b. The heating & mechanical system specifications need to be finalized – especially the initial decision of radiant vs flat panels.
c. Don met with the Energy Committee members, a representative from Viesman systems and a representative from solar vacuum tube systems.
i. The Viesman is more complex than other systems. There is additionally the difficulty of making adjustments to the existing slab in the portion of the building be saved.
ii. Frank will get in touch with Jonathan Heller at Ecotoope (HVAC engineers) to get him to evaluate flat-panel radiators vs. radiant and baseboard.
iii. Mike and Frank noted that there are a lot of details about ultra-efficident boilers that increase system complexity and likelihood of failure. Both urged that whatever we install needs to be simple, maintainable and well documented.
iv. The committee would like to keep as much flexibility in the design as possible to allow for future upgrades.
v. 4 zones will be required.
vi. All major controls will be on the boiler.
vii. Presently, there is no money in the proposed project budget for the solar upgrade, but it could be added at a later date if private donations are given for this purpose.
viii. The LTOC will not make a final decision on solar options until the building is up and running. Solar panels can be retro-fitted easily.
4. Frank has a preliminary design of the Compact Mobile Shelving system for the vault. He is awaiting a cost estimate on the design.
5. The power will need to be switched over from Recreate to Town of Lyme when construction begins.
Meeting adjourned at 8:45 am.
Respectfully submitted,
/s/ JLSB
Judith Lee Shelnutt Brotman
Next Meeting: Tuesday, September 9, 2008, at 8 am.
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