Draft Minutes: July 29, 2008
Approved: August _5__, 2008
NEW TOWN OFFICES COMMITTEE
MEETING MINUTES
July 29, 2008
Members Present: Don Metz, Jay Smith, Simon Carr, Michael Woodard, Frank Bowles
The meeting was officially opened at 8:00 am by Co-chair Frank Bowles.
1. The minutes of July 22th were approved.
2. If you have driven by Recreate lately you will notice that quite a bit of the barn has been removed.
3. Two (2) samplings have been taken at the test wells but we have not heard from Harper Environmental or from the State yet. Harper Environmental will provide a bill of lading to haul the contaminated soil to a disposal facility. Due to the small amount of contamination the State will probably not pay for the mitigation. Harper can have it trucked for about $75.00 an hour (4 – 5 Hours) plus the $30.00 per yard disposal fee (7 – 8 yards). We are looking at other options. Once we get the bill from Harper Environmental we need to have a meeting with Ray to discuss payment on the tank closure.
4. A lease has been drawn up for the Pike house. It is a one year lease under same rent as the tenant currently pays. Needs to be approved/signed by the Board of Selectmen.
5. Jeff Thornton is amenable to being the Architect of record for the new Town Office project.
6. Cupola was priced at $10,733.00. Anne Baird is going to try to raise funds separately to have this built.
7. Discussed the priorities for the request to the Lyme Foundation. While we had decided on the Halon System Frank brought up some very strong points for putting the file system first. The danger of fire in the vault is very low and his thinking is that if we don’t install it now it will be very difficult to install it later, especially after filing cabinets or shelves are built and things have been filed in another manner. Frank will get at least two (2) quotes on prices on the filing system as soon as possible so Don will have them for the next Grant Committee meeting. We have still not heard from Bill or Dave regarding alternative filing systems. The
generator is a last priority. We will probably install the cut-over switch so that a generator can be installed at a later date if desired.
The meeting adjourned at 8:37 am. The next meeting will be Tuesday, August 5, 2008 at 8 am.
Respectfully submitted,
C. Jay Smith
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