Draft Minutes: July 22, 2008
Approved: July 29, 2008
NEW TOWN OFFICES COMMITTEE
MEETING MINUTES
July 22, 2008
Members Present: Don Metz, Jay Smith, Simon Carr, Michael Woodard, Judy Brotman
The meeting was officially opened at 8:00 am by Co-chair Don Metz.
1. The minutes of July 15th were approved.
2. The bill from M&W for soils engineering was passed on to Simon to pay out of the project funds.
3. Estes & Gallup are developing an estimated project cost. Some savings may still be available for the project based on revised estimates at current costs. Included in the project cost is $10,000 for demolition and removal of the barn, should that become necessary.
4. The decision was made to use hardiboard on the north and east sides of the building, to be purchased at cost from Estes & Gallup.
5. The Halon system, and the cupola add-on will be costed out separately. Anne Baird has volunteered to try and raise private funds for the cupola.
6. The committee will ask the Lyme foundation to consider underwriting the costs of three items, the fire suppression system, the emergency generator and the rolling filing system.
7. The Estes & Gallup contract is still being reviewed by town counsel. There still needs to be a final cost addendum to the contract.
8. The committee will ask Geoffrey Thornton if he will be the architect of record for the project.
9. The Committee especially wants to thank the Town Highway crew for their expertise and willingness to pitch in during the “big dig” at the Recreate site.
The meeting adjourned at 8:40 am.
Respectfully submitted,
/s/ JLSB
Next meeting, Tuesday, July 29, 2008 at 8 am.
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