LYME HERITAGE COMMISSION
November 22, 2011
MINUTES
PRRESENT: Adair Mulligan, Ray Clark, Charlotte Furstenberg, regular members; Laurie Wadsworth, Tim Cook, alternates; Simon Carr, Selectperson
ABSENT: Jane Fant, regular member
1. Minutes: The minutes of the October 25th meeting were approved.
2. Fund raising:
a. Lyme Historians meeting: Adair reported that the historians are willing to contribute more than $1,000. Nancy Wray had reported that the Lyme Foundation Grants Committee suggested that we seek funding from local banks (Ledyard & Mascoma) and from the Byrne Foundation.
b. Mascoma Bank: Simon agreed to contact Terry Martin at Mascoma to get details on their process. Information is also available on their website.
c. Ledyard: Ray volunteered to contact Bayne Stevenson about the process at Ledyard.
d. Byrne Foundation: Adair agreed to draft a letter to them, to be signed by Ray, since they prefer not be contacted in person.
e. Other sources: A broader appeal will be made to a small group of dedicated individuals. Adair will circulate a draft of the letter in early January so it can be finalized at the January meeting. The appeal will go out in early February and will include the letter and a sample inventory on one or two houses. Laurie agreed to look into possibilities including her own house and a couple of others.
3. Liz Hengen:
a. Adair had been in contact with Liz so we could get on her schedule. Liz suggested meeting in March and doing the fieldwork mid April. Adair will contact her to request a contract to be signed by the selectmen.
4. Tax cards: Simon will continue to work on figuring out what information should go in the tax records.
5. Inventory forms:
a. Adair brought sample forms from the cellar hole project. They used 3 forms: a letter to property owners, a siting form and a historic information form. Adair agreed to send out e copies.
b. All agreed to seek Liz Hengen’s advice on inventory forms once we have a contract with her.
c. Simon stressed that we should not duplicate information already being collected by other town commissions, especially the Conservation Commission.
6. Preliminary work: Several members thought it would be helpful to Liz to have some preliminary information about houses before she begins the survey. It was suggested that a group get together some time in March and determine which structures are on the various town maps and whether there are any old photos. The possibility of having a checklist indicating what information was available for each structure was discussed.
7. Priorities: The scope of the survey project was discussed. The focus of the initial phase should be to conduct the architectural survey and provide the information needed by the planning and zoning boards. Additional funds could be obtained to research structures of particular importance later.
8. Next meeting: Tuesday, January 24, 2012.
Meeting adjourned at 8:33 p.m.
Respectfully submitted,
Charlotte Furstenberg
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