Minutes of Meeting – November 26, 2013; meeting called to order at 7:00pm. Present: Ken Fowler; Ed Lane; Channing Gibson; Dave Roche; John McNinch.
Citizen’s Open Forum: None.
MOTION by CG, seconded by EL to accept the Minutes of November 13. 5/0 vote.
KF stated that the installation of lighting in the municipal lot won’t start until the spring. However, the lights have been selected at a cost of $3300 each (two required). Bases and misc. supplies will also need to be purchased, but have not been priced out yet. MOTION by JM, seconded by KF to authorize up to $10,000 for lighting of the municipal parking lot. 5/0 vote.
Jeff Vincent gave a brief history of the Community Center project. He explained that we currently only have enough funding for the base bid and alternate #1; however, the entire project needs to be completed. Accordingly, he is planning to seek the additional funds needed at the May ATM. After a brief discussion, MOTION by EL, seconded by CG to award the bid for the Community Center siding project to Meadows Construction Co. LLC in the amount of $211,000, with $97,820 currently available for the base bid of $75,000 and Alternate #1 in the amount of $16,000, with the balance of $113,180 contingent upon Town Meeting approval to fund Alternates #2-4, and to authorize the TM to sign a contract for same. 5/0 vote. DR stated that once this project is complete, it should save on future painting and heating
costs.
The Board briefly discussed the supplement to the professional services agreement submitted by MRI. The consensus of the board was that the language under 4B should be amended to read that all communications must be in writing only (no verbal). MED to contact Mr. Jutton to make change prior to signing. Also, with regard to his request to speak with Town Counsel, it was agreed to have him submit his question in writing for MED to submit to Town Counsel. MOTION by KF, seconded by JM to approve the supplemental agreement for services with MRI in the amount of $4200 as it relates to the Town Manager search as amended. 5/0 vote.
Consent Agenda: DR went through each item on the Consent Agenda, asking if any items needed a Hold placed on it. MOTION by KF, seconded by JM to approve the submission of a DLTA grant through the Berkshire Regional Planning Commission, with Pittsfield as lead, to offset expenditures associated with the community impacts of the Rest of River cleanup for the six communities involved. 5/0 vote. MOTION by JM, seconded by KF to approve a one-day W&M license to Larry Lane d/b/a Arcadian Shop for 12/6 from 5-9pm. 5/0 vote. The Board briefly reviewed a recommendation in the amount of $2380 from the Events Committee for the Lenox Inn Tour. The Board will act upon this request at their December 11 meeting.
BOS Reports: EL announced the two tree lighting ceremony details. JM stated that he would love to see businesses stay open that evening. JM stated that a letter has been sent to the Governor and EPA regarding the Rest of River project and the need for the six communities to have a voice at the negotiating table. He stated that now that the Open Space Recreation Plan has been completed, that committee is defunct. The Land Management Committee will be in place shortly, and asked anyone interested in serving submit a letter to the office. CG stated that he would like the Town to get a better understanding of what is going on at Undermountain Farm. He also mentioned that the CPC match this year will be approximately 86%. DR brought up the OPEB issue, and mentioned a new scenario that the school
department has proposed for going forward and funding this line item. He asked that we come up with a per employee contribution number, and divide that by the number of employees. The Board will discuss this further at their December 11 meeting. He also thanked Dennis Field for all his hard work putting the lights up around town.
Meeting adjourned at 8:00pm.
Minutes Taken By: ______________________ Minutes Accepted By: ______________________
Mary Ellen Deming Clerk
Interim Town Manager Board of Selectmen
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