Minutes of Meeting – May 2, 2012; meeting called to order at 8:30am. Present: J McNinch; D Roche; K Fowler; D Trancynger; L Messana.
MOTION by DT, seconded by DR to grant a one-day W&M license to Kimberly Flynn for 5/6 from 12-4pm at the corner of Church and Housatonic Street under a tent as part of the cycling event. 5/0 vote. MOTION by DR, seconded by KF to approve up to $3000 for video-taping of the cycling event and car show as recommended by the Marketing and Events Committee. 5/0 vote. MOTION by DT, seconded by DR to grant permission for a temporary banner at Lenox Fitness located at 90 Pittsfield Road for 12 days prior to Mother’s Day (May 13). 4/0 vote with LM recusing herself.
Discussion of TM’s annual performance review: JM explained that he has collected and reviewed the evaluations completed by each selectman as well as those completed by department heads. He noted a wide range of opinions and perspectives covering a variety of issues. Comments ranged from high praise to a few areas of concern, but with a majority of responses being positive. Regarding areas of concern, DT stressed the need for better follow through on issues/tasks that have been identified and her concerns about various town committees, their functions and members commitment. LM stressed that thorough and frequent communications are very important. KF commented that each selectman has a responsibility to seek out the information they need. JM noted that the TM should not hesitate to close his office
door in order to avoid constant interruptions so that he can concentrate on the work at hand. DR stated that the Town is running a $25 million operation and is very lean at the management level considering the dollar size of the organization. He went on to say that the TM too often is the town’s “fall guy” and that the selectmen should work on ways to be more supportive. DT reminded everyone that she thought part of the reason MED title was changed was to have her take on more human resource responsibilities in order to reduce the burden on the TM. General discussion ensured regarding the importance of not getting side tracked by minor issues, that infrastructure concerns need to be a top priority and that the first meeting of the new board should have “process review” on the agenda. MOTION by DR, seconded by KF to give the TM a satisfactory grade for his annual review. 5/0 vote.
By roll call, DR, KF, DT, LM and JM voted to go into Executive Session at 9:45am to discuss possible contract negotiations, and to not return to open session.
Minutes Taken By: ______________________ Minutes Accepted By: ______________________
Mary Ellen Deming Clerk
Director of Administrative Services Board of Selectmen
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