The Regular meeting of the LHA was held on Tuesday, Oct. 6, 2015 at 4:00 PM at 45 Golden Hill Rd., Lenox Dale, and at 4:30 PM at 6 Main St., Lenox.
- The meeting was called to order by Chairman C. May at 4:00 PM.
- Roll Call: Present – C. May, Chairman/State Appointee
M. Pero, Vice Chairman
T. Sorrentino, Member M. Joyner, Exec. Dir.
Absent – D. Kirby, Treasurer and J. Ward, Member Others – None
A site tour was held of the BCARC facility that is contracted with Lenox Housing Authority. The upgraded kitchen was inspected . The board agreed the house is well maintained by both parties and is a nice place for residents to live.
The board members present returned at 4:30 PM to the Curtis, 6 Main St. to continue business portion of meeting.
3. Agenda:
a. Tenant Forum – No requests
b. Minutes-September Regular
M. Pero made the motion to accept the Sept. regular minutes . T. Sorrentino seconded. All in attendance voted in favor. Minutes will be forwarded to the town web site.
c. Curtis Commercial Space
J. Mercer sent an explanation of subletting at Lenox Yoga space that satisfied the board’s
concerns. Lenox Yoga offers a unique service to the community with low impact
complimenting the commercial/residential tenants of the Curtis. No transfer to 4001,
the 9/30 balance was $47,531.64 as of today it is $54,326.64. The bathroom/window
projects could not be included in FY’16 Capital Plan. Exec. Dir. will try to include a portion
of the much needed windows in to the regular budget. The Walker St. sign is complete
and the Shop owners Certificates of Insurance have been requested.
d. Accounts Payable
Accounts payable for Sept. were approved. Aug. balance sheets
were reviewed, $ 5899.38 transferred from the 689 account, 4001 balance is approximately $132,277.00. A new 2015 Chevy pickup & plow has been ordered
at a cost of $36,951.00 including a $1000.00 trade-in.
e. Old Business
The proposal with Ricci Consultants has been signed for the GASB 45 (Government Accounting Standards Board Statement). The Curtis Consignment Shop has been given their notification to vacate their space by Nov. 1, 2015. A liquidation sale was held at Apple Squeeze.
f. 11 Church St. Roof, Curtis second floor plumbing leaks
The emergency roof project at 11 Church St. is almost completed. Bathroom vents will be
installed in both apartments and roof venting as well. Funding source will be from Capital
Improvement Plan.
The Curtis second floor units have had several shower valve leaks resulting in damage to
hall walls in order to reach pipes to repair. Plumbing is not covered by insurance but repairs
to walls are.
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g. FY’16 Capital Improvement Plan
Exec. Dir. created the FY’16 CIP with Cybersense technical assistance on 9/25. There will be
one correction before it is submitted as follows: Window replacement Phase 4 will be
reduced to $31,749.99 in order to create another phase of kitchen modernization in the
amount of $20,000.00. M. Pero made the motion to approve plan with corrections as
presented and T. Sorrentino seconded. All members in attendance voted in favor. The
plan will be submitted to DHCD for their review/approval.
h. Generator project update
Exec. Dir. stated that this is still unresolved. She will contact Construction Advisor and
the architects to set up a meeting with Sommer Electric to try to reach a reasonable
solution.
i. Vacancies
TT – 2 offline due to flooding/1 other due to transfer, Curtis –2/renovation 416 nearing completion, 218 –flooring to be completed, Families – 1/anticipate leasing up in Oct.
On 9/23/15 a small accidental kitchen fire occurred in Curtis 214. All invoices will be submitted to insurance.
The Mass NAHRO Fall conference will be held 11/15 – 11/17. Expenses for room and travel will be shared with Lee Housing.
Exec. Dir. evaluation form was distributed to all members present to be returned to C. May by Nov. 1. Forms will be sent to absent members as well.
FY’16 Budget meeting has been scheduled by Fenton, Ewald, & Assoc. for Monday 11/9/15.
Public Housing Notice 2015-26 regarding elections for tenant board member was received/distributed for board information. Regulations are in the process of being promulgated for filing with Secretary of State in early 2016.
C. May adjourned the regular meeting at 6:10 PM.
Respectfully Submitted,
Martha Joyner, Secretary
Executive Director
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