The Regular meeting of the LHA was held on Tuesday, Aug. 4, 2015 at 4:33 PM at the Curtis.
- The meeting was called to order by Chairman C. May at 4:33 PM.
- Roll Call: Present – C. May, Chairman/State Appointee
M. Pero, Vice Chairman
D. Kirby, Treasurer T. Sorrentino/Member
M. Joyner, Exec. Dir. Absent – J. Ward Others – J. Mercer
3. Agenda:
a. Tenant Forum – No requests
b. Minutes-June Regular and June Annual meeting/no July meeting held
T. Sorrentino made the motion to accept the June regular and annual minutes. M. Pero seconded. All in attendance voted in favor. Both minutes will be forwarded to the town web site.
c. Curtis Commercial Space
J. Mercer reported that commercial leases are close to being finalized. The large sign on
Walker St. side will be refurbished by Larkin Sign- permit has been issued. Jody’s Floor
Sanding will be taking care of front entrance area. Bathrooms will be painted and generally
spruced up. No luck with renting Shop #10. M. Pero suggested possibility of renting as
storeage space. Jim will investigate suggestion. Nault and Hesnor are in process of a
preliminary feasibility study for bathroom on first floor. M. Pero asked about “special
assessment to commercial tenants. It is a possibility and will be discussed/negotiated if
when bathroom is closer to reality. A discussion was held on lease terms for subleasing
which requires permission from the board. Yoga is currently subleasing space for classes
which is common practice for complimenting that type of business. M. Pero requested as a
courtesy a presentation maybe in Sept. to the board as this sets precedence for others to
do same. Exec. Dir. gave permission to pharmacy to install a
sink that is required for their licensing. A hot water tank was already in place, all expenses
incurred by pharmacy for permit and installation. Commercial space windows can possibly
be a CIP project, Exec. Dir. will include in LHA plan if possible. As of 7/30/15 account
balance was $38,931.64. A transfer of $3286.01 to 4001 has been made for July invoices.
d. Accounts Payable
Accounts payable for June and July were approved. May and June balance sheets
were reviewed, $3995.28 transferred from the 689 account and $3286.01 from commercial account to 4001, 4001 balance is approximately $147,784.00.
e. Old Business
Exec. Dir. stated that a public hearing will be held on Wed. 8/5/15 at 7 Pm regarding the proposed Cameron House change of use. The Lenox Dale house kitchen modernization project # 152067 bids were received as follows: Kurtz, Inc. $ 30,460.00 and Paul Horton
$ 18,300.00. Contract was signed with Paul Horton and Notice to Proceed was issued dated 8/10/15.
f. Curtis Boiler project
D. Kirby made the motion to approve the Certificate of Final Completion and Application #9
(Final) in the amount of $12,767.34 which has been approved by Nault Architects. M. Pero
seconded and all members in attendance voted in favor.
g. Generator project update
Exec. Dir .stated that blacktop was reinstalled, and topsoil/seeding has been completed.
Final paperwork to be submitted by contractor to close out this project.
1.
h. Vacancies
TT – 2 offline due to flooding, Curtis –2, Families – 1
Exec. Dir. requested permission from the board to remove 10 lamp posts located at Curtis that line property on Main/Walker St. side. No approval from the Lenox Historic District is needed according to discussion with Ken Fowler. LHA will try to donate the posts to Habitat for Humanity. There is adequate lighting on the building and street lighting as well so should not pose any safety issues. Permission was granted.
A discussion was held on new requirement of annual audit including cost of $4,000. It was decided that Gary DePace, PC should be contracted with for this work. Exec. Dir. will contact him asap in order to meet the required timeline.
Exec. Dir. met with Tighe & Bond on 7/30 at TT to go over their proposed remedy for flooding. Details will be revised and discussed further.
- C. May adjourned the regular meeting at 5:50 PM.
Respectfully Submitted,
Martha Joyner, Secretary
Executive Director
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