The Annual meeting of the LHA was held on Tuesday, June 2, 2015 at 4:30 PM at Turnure Terrace.
- The meeting was called to order by Chairman C. May at 4:30 PM.
- 2 Roll Call: Present – Catherine May, Chairman/State Appointee
Marge Pero, Vice Chairman
Diana Kirby, Treasurer Tess Sorrentino, Jan Ward - Members
M. Joyner, Exec. Dir. Absent - None Others – J. Mercer/Tenant
T. Sorrentino made the motion to keep board organization the same- C. May, Chairman/State Appointee, M. Pero/ Vice chairman, Diana Kirby/Treasurer, Jan Ward and T. Sorrentino/Members. M. Pero seconded and all in attendance voted in favor.
Meeting was adjourned at 4:35 PM noting that the regular meeting will immediately follow.
The Regular meeting of the LHA was held on Tuesday, June 2, 2015 at 4:35 PM at Turnure Terrace.
- The meeting was called to order by Chairman C. May at 4:35 PM.
- Roll Call: Present – C. May, Chairman/State Appointee
M. Pero, Vice Chairman
D. Kirby, Treasurer J. Ward, T. Sorrentino/Members
M. Joyner, Exec. Dir. Absent – None Others – J. Mercer/Tenant
3. Agenda:
a. Tenant Forum – LHA received a letter from a tenant regarding cleaning of halls/stairs at TT.
She has always helped do the cleaning and no longer can do it. T. Sorrentino thanked her
for her efforts and recognized her work. Tenant suggested that an apartment be rented to
a maintenance person. M. Pero commented regarding limited staff, budget constraints, and
other properties to take care of. Exec. Dir noted that all TT had recently been cleaned at a
cost of $400.00. The Board thanked tenant for all that she has done over the years.
b. Minutes-April Regular meeting/no May meeting held
T. Sorrentino made the motion to accept the April minutes. D. Kirby seconded. All in attendance voted in favor. Regular minutes will be forwarded to the town web site.
c. Curtis Commercial Space
T. Sorrentino made the motion to approve the Management Agreement Contract between
LHA and James Mercer for the Curtis Commercial Space for the term of one year in the
amount of $500.00 per month with Indemnification and insurance language as DHCD
advised. J. Ward seconded and all in attendance voted in favor. Exec. Dir. signed same.
Jim reported that he is working on shop leases and hopes to have finalized soon. Yoga
is willing to sign for three years, he is meeting with pharmacy on Friday, and Arc next week.
He would like to try to do a pop up store for summer. Overall, space is running smoothly,
only minor issues. J. Ward questioned sublet clause. Jim will report back on that. LHA will
continue to investigate upstairs bathroom. Windows are a future goal – would be control
construction requiring architect design and stamp. Jim is obtaining prices for fixing main
Curtis sign, will need approval from Historic District. Transfers for March $108.47 and April
$4034.83 were made to 4001 account. Balance as of 6/1/15 is $35,785.24.
d. Accounts Payable
Accounts payable for April and May were approved. March and April balance sheets
were reviewed, no transfer from the 689 account, 4001 balance is approximately $148,000.00. As requested Exec. Dir. solicited a quote for replacement of awnings at the
Curtis Porch. Each unit would be $4200.00 – cost prohibitive at this time.
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e. Old Business
LHA received a letter from Hall Keen Management as their commitment to include households on LHA wait list for public housing in the Cameron House project applicant pool and to give them consideration. They further stated that in order to market to our wait list, they have included in their marketing plan an outreach process where they would have management and leasing staff contact LHA in order to encourage a diverse group of households to apply for housing at Cameron House. Exec. Dir. stated LHA applicant list is confidential and cannot be shared. All information has been forwarded to Aff. Housing Committee. The town will be losing a number of units for Aff. Housing percentage.
f. Curtis Boiler project
T. Sorrentino made the motion to approve Change Order #2 for $ 3,261.86 for 17 new air
bleeder valves. M. Pero seconded and all in attendance voted in favor. Final completion
and Final Application for payment have not been submitted for approval.
g. Generator project update
Exec. Dir. waiting for contractor to complete removal and reinstallation of blacktop previously rejected.
h. Vacancies
TT – 2 offline due to flooding, Curtis –5, Families – 1 as of 6/30
Roof issue at 11 Church St. – contractor has been contacted to investigate/correct issue.
Lenox Dale house kitchen mod – bids are due 6/4/15
M. Pero stated flower boxes are beautiful, thank you to Streetscape Committee for
donating plants.
C. May remarked about free training for tenant members – current board members
should be eligible as well.
M. Pero noted T. Sorrentino had been re-elected to housing authority – congratulations!
- C. May adjourned the regular meeting at 6:10 PM.
Respectfully Submitted,
Martha Joyner, Secretary
Executive Director
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