The regular meeting of the LHA was held on Tuesday May 1, 2012 at 4:30 PM at the Curtis.
- The meeting was called to order by Chairman T. Sorrentino at 4:30 PM.
- Roll Call: Present – Tess Sorrentino, Chairman
Catherine May, Vice Chairman/State Appointee
Jan Ward, Treasurer
Marge Pero, Member
Holly Higgins, Member
Martha Joyner, Exec. Dir.
Absent - None Others Present: S. Hawkes. Library
No requests for agenda. Exec. Dir. acknowledged N.T. work on Curtis staircase. A thank you will be sent to him for all his many hours of restoration. Anyone wishing to give a donation to him may leave it at the office. Some members voiced concern about slipping – Tess pointed out that other town buildings have bare wood on stairs. Exec. Dir. assured all that the steps are not a danger. Tess suggested a note to all residents to use carefully.
- Minutes-April Regular meeting.
M. Pero made the motion to accept the regular minutes, H. Higgins seconded. All in attendance voted in favor. Minutes will be forwarded to the town web site.
Accounts payable for April were approved. The 4001 balance is approximately $17,399. $4150.52 was transferred from 689 MMA to 4001, as of 4/30/12 Curtis porch fund balance was $ 1330.44 (including a $35 donation). The LHA is over subsidized by $17,323 as of March 31, 2012. Exec. Dir. suggested that the board vote to write-off $311.00. A tenant vacated without giving the required 30 day notice. Same has promised to pay $10 a month until satisfied. M. Pero made the motion to write-off $311.00, J. Ward seconded, and all in attendance voted in favor. Exec. Dir. will continue to pursue amount owed to LHA.
Lenox Library Director S. Hawkes informed board that S. Barry has agreed to allow the library to use the vacant space from June – August in the Curtis Shops for book storeage for sorted boxes for the annual book sale at no charge. M. Pero asked how much the library netted last year - the sale netted $19,000. M. Pero and J. Ward not in favor of free space. Are volunteers covered under library liability? LHA has no liability insurance. It is up to the library to ask building inspector if this storeage is allowed. T. Sorrentino asked her if library board would be willing to donate from this year’s proceeds to the porch fund in the interest of being a good neighbor. M. Pero asked if library would be willing to increase Wi-Fi signal to cover Curtis resident’s access? She will inquire and let us
know. Exec. Dir. pointed out that volunteers will only have access at back door due to porch construction, the front door should only be used in case of emergency, and S. Barry will have to provide shop key. Board allowed this use and a letter to S. Barry stating this will be sent.
e. Project –Low Flush toilet Work Plan 1018/Project 152033
H. Higgins made the motion to approve the contract for labor in the amount of $10,600 with Ron Paul Plumbing, and M. Joyner as contract officer. C. May seconded and all in attendance voted in favor. R.P. has agreed to handle delivery of toilets as required, remove all 53 toilets, install new ones along with new shut offs wax rings and any/all flanges at the labor contract amount of $10,600.
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He also agreed to truck daily all old toilets to WTF at no extra charge. WTF (local) is charging $10/toilet for recycling which eliminates having a box on site, and reduces our carbon impact by dealing locally. WTF invoice will be sent to DHCD for reimbursement. Toilets were ordered 4/12/12 with an expected delivery of 4-6 weeks. GFI’s in 27 Curtis kitchens have been completed, and the last 10 Curtis porch columns have been ordered. The 689 oil furnace will be scheduled as soon as weather allows. All of these three projects are funded through CPS.
As of 5/1/12 Curtis 1 - will be filled 6/1/12, TT 2- 1 as of 4/12 – tenant left with no required 30 day notice, 1 still needs funding to complete rehab, Families –1 (3 bed) duplex created from a transfer – still no funding for this rehab.
Exec. Dir. extra hours for CPS/CIP – requires board approval to amend CFA for additional $857.20. C. May made the motion to approve amendment of CFA for the additional amount of $857.20, H. Higgins seconded, and all members in attendance voted in favor.
T. Sorrentino signed contract amendments to be forwarded to DHCD as required.
Porch fundraising ideas included flag sales – cost prohibitive, Arizona Pizza will be pursued in the near future – relatively easy to do. J. Ward suggested lemonade sales at Memorial Day parade – she will solicit help and organize tables/supplies. Permission will be requested from Bd. of Selectmen. Other ideas discussed were “movie night” and wine/cheese events which will be pursued in the future.
Regionalization status – for the moment seems to be quiet, no new information available at this time.
Exec. Dir. attended CPC meeting on 4/30 for the purpose of thanking them for their continued support of our Curtis porch restoration.
Exec. Dir. attended a meeting on 5/3 which discussed homelessness.
- T. Sorrentino adjourned the meeting at 6:15 PM. All members in attendance voted in favor.
Respectfully Submitted,
Martha Joyner, Secretary to the Board
Executive Director
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