Jaffrey Library Trustees - Minutes of Meeting- May 15, 2013
Stephanie Minteer called the meeting to order at 4:05 pm. Also present were Joan Knight, Steven Van Houten, Tammy Cummings, Karl Putnam, Mary Heafy, and Nancy Clapp.
Charter Trust
Jack Griffiths and Kim Franklin presented an investment review.
Minutes
The minutes from April 23rd were approved as written.
Treasurer’s Report
*Income estimated at $24,251, which will cover the $20,000 owed to the town.
*TD Bank made an error by cashing a check from the account that was not associated with the library. The account was also charged a check imagining fee. Steve is going to make a trip into the bank to take care of both these issues. If further errors occur or fees continue to be charged, the trustees will look into moving the account to another bank in the area.
Applications
- Joan emailed all applicants to acknowledge the receipt of the resumes.
- Applicants for the library director’s position were discussed and several were ruled out based on expected qualifications.
* The next steps in the hiring process will be as follows:
1. Applications close on 5/22. Trustees will meet on Saturday, May 25th at 9:00
8 to 10 applicants will be selected for telephone interviews.
Interview questions will be compiled during this time.
2. Telephone Interviews will be held May 28th – May 31st
3. 5 or 6 people will be called for a second round of interviews either in person
or through Skype. These will be held June 3rd - June 14th if possible.
Three people, a combination of trustees and a Friend of the Library, will be the
interview committee.
4. The top 2 or 3 applicants will take a tour with Joan, possibly meet with the
town manager, and have a final interview with a few trustee members. This
will be done June 24th – June 28th if possible.
Responsibilities
Stephanie and Mary will work on interview questions.
Mary will write a brief informative letter to library staff to update them on the process the trustees are taking in hiring the new director. Stephanie will hand deliver this to the staff.
Steve will handle banking errors.
The next meeting will be held on Saturday, May 25, 2013 at 9:00.
-Tammy Cummings, Secretary
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