Jaffrey Library Trustees - Minutes of Meeting – March 18, 2013
Stephanie Minteer called the meeting to order at 4:30 pm. Also present were Dick Porter, Joan Knight, Karl Putnam and Tammy Cummings. Absent were Nancy Clapp, Steve van Houten and Mary Heafy.
The minutes of the February 20 meeting , 2013 meeting were approved as written.
Treasurer’s Report
The treasurer’s report covering the period February 20, 2013 through March18, 2013 was distributed. The current balance is $3,979.98. The report was accepted. For the May meeting with Charter Trust a tentative date of May 15 at 4:00pm was selected. The Treasurer will be asked to confirm this date if possible.
Director’s Report
Joan is currently seeking and evaluating bids for the annual cleaning and waxing of the first floor floor
A bid of $1950 for fixing the wrinkled carpet on the third floor has been received. The contractor reports that the current carpet is of good quality and worth keeping. He is suggesting moving the old glue and regluing the carpet to eliminate the wrinkles. It is not clear if the quote is for the whole third floor or only the central part where the exhibits are. Joan will investigate and report at our next meeting.
Randy Heglin has asked if the Library would permit Town Office personnel or Committees to hold meetings at the Library and perhaps even relocate one or two people to work on the third floor during a proposed new town office (re-)construction. This time there would be no significant alterations to our space. The Trustees saw no problem. This request is only one possible outcome from the study effort proposed for this week’s Town Meeting.
Joan requested that the Library be closed the evening of April 18 so that all employees could attend a training session given by the Joint Loss Meeting group at the Fire Station. The subject is how to handle emergencies such as fire, medical and evacuations. The Trustees agreed to the request.
Joan has received a quote for digitization of the newspaper microfilms on the third floor. The work includes producing 170 CDs and establishing a web site to provide access. The quote is in excess of $13,000. It was agreed that the work would not be authorized unless significant financial support was received from grants, the NH Moose Fund, surrounding libraries or the Monadnock area newspapers. Joan will, on a low priority, investigate the subject and report at a future meeting.
New Business
Due to the low turnout at the meeting the Chairman postponed the election of officers until our next meeting.
Next Meeting
The next regular meeting will be held on Wednesday, April 17, 2013 at 4:30 pm. As mentioned above, the May meeting was tentatively set for Wednesday May 15 at 4:00 pm pending concurrence from Charter Trust. The meeting was adjourned at 5:20 pm.
Richard Porter, Secretary
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