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Park Commission Minutes 05/03/2018
Minutes of Park Commission Meeting
Held on Thursday, May 3, 2018  
Town Hall – Selectmen’s Hearing Room at 8:00am

1. Call Meeting to Order:               
Mr. Bowen called the meeting to order at 8:04am.  Members present were Mr. Chaves and Mr. Bowen. Also present, Mr. Santos and Mr. Hannon.

2. Minutes to Approve:
A. Public Session – February 15, 2018
Mr. Bowen motioned to accept the minutes as written, seconded by Mr. Chaves and carried…
Vote: 2 - 0, in favor

3. Citizens Issues / Special Interest Groups:
A. Request (T. Dome) to install sunscreen dispenser on town property (Boutwell Fields)
Park Commission reviewed the request. The commission discussed issues such as upkeep, potential vandalism, who would manage the request and who was ultimately responsible for the proposed item should any issues come up. Mr. Bowen requested that the recreation staff reach out to the Board of Health (BOH) staff to see if they had any concerns as to having a sunscreen dispenser accessible to the public at town owned facilities.  Further that once the BOH staff voiced any concerns and/or provided feedback, the Park Commission would discuss this request further.

4. Personnel:
A. None

5. Director’s Report:
A. See Report – Action Items below
-Community Survey, Social Media Campaign, Innovation Session (Location)
Mr. Bowen and Mr. Chaves stated that they approved of using the Hudson Portuguese Club for the upcoming public forum to be held on June 13, 2018.
-Beach Renovation Project
Mr. Bowen motioned to designate Mr. Chaves as commissioner to serve on the Centennial Beach Renovation Project Building Committee, seconded by Mr. Chaves and carried…
Vote: 2 - 0, in favor
Morgan Bowl Track& Wall – Commission stated that this item would be discussed at the next meeting

6. Communications and/or Correspondence to be noted by Commissioners:
A. ARRT Portable Restroom – B. Mehta
Mr. Santos stated that Recreation would be placing a portable restroom in the ARRT (caboose parking lot) starting this summer and that his staff advised B. Mehta to also reach out to the city of Marlborough as her main areas of concern, involved the ARRT sections located in Marlborough, Ma.
B. Hamilton Children’s Recreation Program Gift Account – P. Fay
Mr. Santos informed the Park Commission that a gift had been received on behalf of the estate of Thomas Hamilton (via the Executive Assistants Office) for the Hudson Recreation department in the amount of $50,000.00.  A gift account had been created through the Finance Department for future expenditures.
C. Little Free Library (ARRT) – S. Klotz
The Park Commission reviewed the request, referenced Agenda item 3. Citizens Issues (sunscreen dispenser) and voiced similar concerns as listed above. Mr. Chaves stated that the recreation staff should begin to create a standard citizen request form/document, so that as requests such as this (including any previous and undecided requests) come before the board; there is a fair and clear process for vetting each request in a timely manner.  The Park Commission did make a decision on this item at this time and will continue to consider/discuss this request at an upcoming meeting.   

7. Old Business:
A. None

8. New Business:
A. None

Centennial Beach Renovation Project – Site Visit, May 4th - Beach at 10:00am
Town Meeting, May 7th - Hudson High School at 7:30pm
George Chiasson Memorial Fishing Derby, May 12th – Tripps Pond from 6:30-10:00am
Town Elections, May 14th

Mr. Bowen motioned to adjourn the meeting at 9:07am, seconded by Mr. Chaves and carried...  
Vote: 2 – 0, in favor

Motion to Adopt:        Mr. Bowen               
Second:         Mr. Wood
Vote:                   3 – 0, in favor
Date:                   May 30, 2018