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Park Commission Minutes 03/04/2014
Minutes of Park Commission Meeting
Held on Tuesday, March 4, 2014
Recreation Office, Town Hall at 8:00am

1.      Call Meeting to Order:
Mr. Scafidi called the meeting to order at 8:00am.  Member present were Mr. Scafidi and Mr. Bowen. Mr. Redding was absent from the meeting. Also present were Mr. Santos and Ms. Ghiloni.  

2.      Minutes of Meetings:
a. Public Session – January 27, 2014
Mr. Bowen motioned to approve the minutes of the January 27, 2014 minutes as written, seconded by Mr.  Scafidi and carried….
Vote:   2-0 in Favor

3.      Citizens Issues/Special Interest Groups
No one in attendance

4.      Personnel:
a. Timeline for Hiring – Recreation Assistant
Basic timeline – advertise and post – March 7, 2014 – accept applications until Monday, March 31, 2014.  Screen applicants and choose a minimum of 6 to interview – April 7 to 9 by Director, Assistant Director and Summer Program Coordinator. Recommend a minimum of 3 to Park Commission to perform 2nd Interviews – April 14 to 16.
b. Recommended Evaluation of Assistant Director by the Director.
The Director filled out the Employee Evaluation Form on Steve Santos.  Mr. Scafidi motioned to approve Director’s evaluation of Steve Santos, Assistant Director, seconded by Mr. Bowen and carried…
Vote:   2-0 in Favor
c. Request for Evaluation of Directors to be prepared by the Park Commissioners.
Both Mr. Bowen and Mr. Scafidi filled out the Employee Evaluation Form on the Director, which will be placed into her file.  Mr. Scafidi motioned to approve the two forms, seconded by Mr. Bowen and carried…
Vote:   2-0 in Favor

5.      Director’s Report:
a. Donations in Memory of Mary O’Malley
The Director presented a list of donations received in Memory of Mary O’Malley totaling $9,610.00 for the Sunshine Program, as were the family’s wishes.  Mr. Bowen motioned to accept the donations listed, seconded by Mr. Scafidi and carried…
Vote:   2-0 in Favor

The Director will forward the list to the Board of Selectmen for their approval.

6.      Communications and/or Correspondence to be noted by Commissioners:
a. Requests to use Quinn Middle School Field.
Mr. Santos has received a request to use the Quinn Middle School field from Hudson Youth Baseball/Softball.  After discussions with the School Principal, Mr. Brian Daniels it is noted that the field will not be open for use this spring since the contractor will be responsible for coming back to reseed areas where grass did not take hold over the fall/winter and do any other repairs as necessary prior to the field being turned over to the School Department.  Additionally, the irrigation system has not been tested and that would need to be performed by contractor to ensure that it is proper working order.

7.      Old Business:
a. Finance Committee Budget Hearing – Tuesday, March 4, 2014 at 7:00pm
The Director will attend the FinCom Hearing on Tuesday, March 4, 2014.
8.      Adjournment:
Mr. Scafidi motioned to adjourn the meeting at 8:30am, seconded by Mr. Bowen and carried…
Vote:   2-0 in Favor

Next scheduled meeting of the Park Commission will be on Tuesday, April 22, 2014 at 6:00pm.

Motion to Adopt:        Mr. Redding                                                             
Second:         Mr. Bowen               
Vote:                   2-0 in Favor
                        1 abstained (Mr. Redding) – April 4, 2014