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Park Commission Minutes 02/28/2012
Minutes of Park Commission Meeting
Held on Tuesday, February 28
Recreation Office, Town Hall at 7:00 pm

1.      Call Meeting to Order:
Mr. Redding called the meeting to order at 7:03 pm.  Members present were Mr. Redding, Mr. Bowen and Mr. Scafidi.  Also present was Mr. Santos. Mrs. Ghiloni arrived and joined the meeting at 7:17 pm.

2.      Minutes of Meetings:
No minutes approved at this time. Next scheduled meeting to have minutes from Park Commission meetings dated January 17, 2012 as well February 28, 2012 for approval.
3.      Citizens Issues/Special Interest Groups
No one in attendance at this time.

4.      Personnel:
A. Park Commissioners noted vacation carry-over totaling 10 days of Linda M. Ghiloni, Director of Recreation.
B. Park Commissioners reviewed Annual Evaluation for Steven L. Santos, Assistant Director of Recreation.  Review was signed by Mr. Redding (Chairman) and will be submitted and filed in the Office of the Executive Assistant.  

5.      Director’s Report:

A. Projects
        - Centennial Beach Drainage – Mr. Santos informed Park Commission that DPW may not complete project as planned for the spring of 2012.  Mr. Santos was asked to contact Mr. Marques of the Public Works once again to find out if they may be able to complete the project at a later time.
        - Trees at Clubhouse/Roof Repairs – Mr. Santos informed Park Commission that the pine trees behind the Rimkus Clubhouse had been removed as planned.  Fence repairs and roofing repairs will be completed in the near future.  Roof bid specs and documents are currently being prepared with assistance from Peter Pistorino.
        - Trees at Sauta Cornfield – Mr. Santos informed the Park Commission that the Recreation Department had recently reached out to Green Acres Landscaping (the contractor for the development of the Sauta Cornfield) to see if they would be interested in installing trees/shrubbery along the berm between the field and the condos.  If they are interested Hudson Recreation would then seek a quote from Green Acres for the proposed work and potentially move forward with the work as a change order under the current contract, still in effect with the Town of Hudson.
- Design Services for Centennial Beach Picnic Grove Area – Mrs. Ghiloni informed the Park Commission that the Recreation Department had requested the services of Hancock Associates in developing a design for the Picnic Grove Area.  Once the design is completed The Recreation Department can then price out the project and then add it to the capital plan for future completion.
        - Cameras – Once weather improves the Recreation Department will coordinate with an electrician and IT Department to begin the installation of security cameras in both Cellucci and Hudson Skate Park.  Work that needs to be performed includes but is not limited to: installation of a utility pole, addition of permanent electric to the utility pole to power the cameras, installation of cameras on to the pole, connection of cameras to the fiber optic lines on the road and finally connection of cameras to servers and storage devices.  
B. New Program – Youth Wrestling – Mr. Santos informed the Park Commission that the program has now ended and was a success.  The Recreation Department has plans to run the program once again next year.
C. CPA Project: May Town Meeting – Fossile Field Development – The Recreation Department is seeking approval for funding at the May Town meeting using CPA funds in order to develop this property.
D. ARRT Rules and Regulations – Mrs. Ghiloni informed the park commission that due to recent changes a rule listed for the ARRT would need to be amended.  Discussion followed.  Mr. Bowen motioned to amend Rule No. 1 of the ARRT Rules and Regulations (SOP #10) to read, “No motorized vehicles are allowed except for, power driven mobility devices used by individuals with mobility disabilities”, seconded by Mr. Scafidi and carried...VOTE: 3-0
E. Community Garden – Mrs. Ghiloni informed the Park Commission that the Community Garden Group is now planning on utilizing the Loureiro Property (Conservations Land) for their gardens.  They are planning on installing raised beds.  They have been working with Tony Marques and the DPW to bring water from Port Street onto the property.  The Recreation Department will pay for this work to be completed from funds previously held in a Recreation account specific to the Loureiro Property.
F.  Mrs. Ghiloni suggested that the Park Commission write a letter of support to the CHAPS Board of Directors, indicating their support to add Mr. Santos onto the CHAPS Board as an operating committee member. Discussion followed.  Mr. Redding stated that he would speak to Mr. Freitas regarding this matter.

6.      Communications and/or Correspondence to be noted by Commissioners:
No Communications or Correspondence at this time.

7.      Old Business

8.      Adjournment:
Mr. Bowen motioned to adjourn the meeting at 7:40 pm, seconded by Mr. Scafidi and carried...VOTE: 3-0

The next meeting of the Park Commission will be on April 3, 2012.

Motion to Adopt:        Mr. Bowen               
Second:         Mr. Scafidi
Vote:                   3-0 in Favor – April 3, 2012