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Park Commission Minutes 09/20/2011
Minutes of Park Commission Meeting
Held on Tuesday, September 20, 2011
Recreation Office, Town Hall at 7:00 pm

1.      Call Meeting to Order:
Mr. Redding called the meeting to order at 7:00 pm.  Members present were Mr. Redding, Mr. Bowen and Mr. Scafidi.  Also present were Mrs. Ghiloni and Mr. Santos.
2.      Minutes of Public Session held on June 28, 2011
Mr. Bowen motioned to adopt the minutes of the Public Session held on Tuesday, June 28, 2011 as written, seconded by Mr. Scafidi and carried…
Vote:   3-0 in Favor

3.      Citizens Issues/Special Interest Groups
a. Hudson Youth Baseball/Softball request to place lighting on Boutwell 2 and 3 fields.  Brian Bowen present to respresent HYB/S. Mr. Redding indicated that a public hearing would be necessary to install additional lights on the Boutwell Fields.  When lights were added at B1 the commissioners did meet with the abutters to seek their input.  That process would be necessary again.  Mrs. Ghiloni indicated that the Conservation Commission should be contacted first by HYB/S due to the stream located along the back edge of the field and a specific diagram of pole locations would be necessary for Conservation to make a determination. Once Conservation has made their decision the public hearing could be scheduled by the Commissioners.  

Additionally, one comment from a resident of the Chapin Road condo’s was received via email by Mrs. Ghiloni the speaking against the installation of any more lights in that area.

4.      Personnel:
Nothing to discuss at this time.

5.      Director’s Report:
a. Project List
1.  A full list of projects completed over the past year were given to the commissioners, along with specific information on O’Donnell guardrail fence, Sauta Cornfield Development and Fencing, Sauta Building and Sherrifs Office anti graffiti program that was performed at the skateboard park.
2. Projects Pending
The Centennial Beach driveway project was discussed and an additional vortex drain system will be necessary for the end of the driveway, driving up the cost approximately $6,000.  Mr. Redding stated that vortex drains need to be cleaned annually or more often by a private contractor and that should be added to the upcoming budget process.
Mr. Santos met recently Hancock Association to seek additional information on renovations to the beach to alleviate water run off and other overall improvements necessary for the site.  The estimated cost for survey, engineering, landscape design and permitting support would be approximately $7,500.00.  Mr. Scafidi motioned to approve moving forward with a scope of the project and allocate $7,500.00 if funds are available.  The motion was seconded by Mr. Bowen and carried…
Vote:   3-0 in Favor

Mr. Redding also suggested determining what triggers a feasibility study and if one would be necessary for that project.
Camera’s for Cellucci Park.
Mr. Santos stated that this project was now in conjunction with a larger town project through the IT Department. The Park would have two camera’s on utility poles – one on Houghton Street and one on South Street that would transmit to a dvr located at the Town Hall, made possible by the new   fiber optic lines installed on Houghton Court and Houghton Street.  Mr. Redding suggested installing our camera and the dvr for Town Hall now at our expense and not waiting for the other departments.
Signs and Maps for ARRT.
Mr. Santos stated that Sign Logics were speaking with a company regarding maps for three key kiosks located at parking areas and rail trail rules and regulations.  Mr. Redding wants to use the kiosks for advertising as a way of generating additional funding for the department.  He suggested downtown businesses could place a 8 ½ x 11 ad for a certain monthly fee.  Mrs. Ghiloni will look into the feasibility of this.

b. No Smoking at Centennial Beach
Mr. Redding motioned to amend the Centennial Beach Rules and Regulations to include rule #20 – “No Smoking On Beach – in an effort to keep our beach cleaner, smoking is not allowed in the bathing beach area.  Smoking permited only in the designed area.”  The motion was seconded by Mr. Bowen and carried…
Vote:   3-0 in Favor

c. Hurrican Irene – Clubhouse Roof and Fence
Mrs. Ghiloni stated that a tree from a neighbor’s yard fell on the perimeter fence and roof of the Clubhouse.  This is the second time trees have fallen on the roof. The insurance adjuster has come out to the building as well as private contractors to give estimate of repairs to roof and fencing.  Mrs. Ghiloni is now looking into having all the trees removed from behind the building.

6.      Communications and/or Correspondence to be noted by Commissioners:
Under Director’s Report

7.      Old Business/New Business:
Nothing to discuss

8.      Adjournment:
Mr. Bowen motioned to adjourn the meeting at 8.10pm, seconded by Mr. Scafidi and carried…
Vote:   3-0 in Favor

Motion to Adopt:        Mr. Bowen               
Second:         Mr. Scafidi     
Vote:                   3-0 in Favor – October 20, 2011