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Holland Public Library
Board of Trustees
Meeting minutes for November 19, 2015
Members present: Peggy Lowell, Lynn Harhay; Jessi McCarthy, Director
Public: Carolann McMaster, Luke Perczak
The chairman called the meeting to order at 4:02PM
Old Business
- The October minutes were approved by a vote of 2-0.
- The Director’s report was temporarily tabled for the Board’s discussion with Carolann McMaster.
- Building project needs assessment: According to Carolann McMaster, our needs assessment should begin with a redo of the “Strategic Plan” that was originally written in 2004 and should be titled “Strategic and Technology Plan.” Homework for the Board members and the Director is to review what was written then to determine what updates are needed. The second phase should include meetings with the public; she suggested approximately four meeting spread throughout the day and evening. The third item she suggested was for Jessi to apply for grants, including ALA and ALA Roundtable. Articles of Library happenings should be sent to local newspapers to raise awareness of our programs and their value. Then the Board and Director should tour nearby libraries to determine what features
ours should have. A Friends group should also be started, even if it is composed of only a few interested residents.
- Director’s report: The report is attached.
- Trunk of Treat update: Most of the comics were distributed to the children. Kelli wasn’t able to read a story, but our presence at the back of the Library was positive.
- Cultural Council grants: No new information on the grants was available.
- Food for fines: When the drive is completed, all food items will be delivered to the Wales Food pantry.
- Policies: All policies have been updated along with the mission statement. The “Scope” policy has been misplaced and is still needed for completion of the project.
New Business
- Holiday celebrations: Jessi has been working with Paula Bak of the Community Center to arrange a holiday celebration that would include activities at the Center followed by a tree lighting at the Library. The Board determined that few residents would make the trip to the Library for the lighting and instead suggested that it be included with story time and a craft for children at the Library on December 8, 2015. There will also be a Toys for Tots box at the Library for donations from the public.
- Story time: Jessi will begin a regular story time for children on December 1, 2015 from 6-7PM.
- Budget: The Board and Director will meet with the Finance Board and Selectmen in February. Before then, we will need to discuss our needs for the upcoming budget year, including any extra hours needed for the Director as we get further into the needs assessment project.
- Septic system: Jessi will arrange for a cleaning of the Library’s septic system.
- Next meeting: The Trustees’ next meeting will be December 17, 2015.
- Adjournment: The chairman adjourned the meeting at 6:02PM.
Minutes submitted by: Lynn Harhay, secretary
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