SELECT BOARD MINUTES FOR MEETING
Tuesday June 21, 2016 - 7 pm
Holland Town Hall
27 Sturbridge Road
Holland, MA
Present: Lawrence Mandell, Chair
Andrew Harhay, Member
Elias Gillen, Member
Kelli A. Robbins, Esq., Executive Secretary
Call to Order:
Mr. Mandell called the meeting to order at 7:01 pm.
Approval of Minutes
Motion 062116-1 Mr. Mandel to waive the reading of the minutes of June 7th, and approve as written. 2nd Mr. Harhay. So voted Mr. Gillen abstention
Appointments to Address the Board:
Sharon Ashleigh, Town Clerk addressed the Select Board regarding the recount procedure. Ms. Ashleigh began by explaining how the tie occurred. The numbers available the night of the election are preliminary. The race for select board member resulted in 154 votes for Bettina Schmitdt and 152 votes for Andrew Harhay. Those numbers include the ballots counted by machine, the ballots with right in’s but NOT the provisional ballots. The Town clerk has 12 days to certify provisional ballots for a local election. On the day following Ms. Ashleigh certified the provisional ballots. Five provisional ballots were handed in, of the five only 2 were eligible for voting in the local election. One of the ballots was not a registered voter and 2 ballots were for people who registered
past the cutoff date for the June election. The two remaining ballots were for people who could vote resulting in a tie of 154 for each candidate.
Ms. Ashleigh received a request for a recount from Ms. Schmidt. The recount will take place on June 29th at 6 pm if that works with town counsel, who must attend.
Ms. Ashleigh requested that if a special election is necessary that it be piggybacked on the upcoming state election.
Mr. Mandell commented that there was nothing further for the Select Board to do until the results of the recount are known.
Mr. Gillen asked if the Caucus would be the 1st Thursday in August for a September 8th state primary?
Mr. Harhay asked Ms. Ashleigh what the cost of the special election would run. Ms. Ashleigh stated the cost is approximately $3,000.
Old Business
Mr. Mandell read the list of people up for reappointment asking that if either board member wanted to discuss any appointee to place them on hold when their name was read. Mr. Mandell read the list. Mr. Gillen placed a hold on Erin Carson for Recreation Committee.
Motion 062116-2 – Mr. Mandell to appoint all read to the boards stated and the terms listed. 2nd Mr. Harhay. So voted. Mr. Mandell abstained from his appointment to OPEB. (see attached list)
New Business
Kelli Robbins, as Chief Procurement Officer, opened and read the aloud the sealed bids. (see attached)
Motion 062116-3 Mr. Mandell to provisionally accept the bids as read. 2nd Mr. Harhay. So voted.
Application for a new manager for the Holland Rod and Gun Club was received by the Select Board. A change in manager does not need a public hearing. There were no objections by any of the Select Board members.
Motion 062116-4 – Mr. Mandell to sign application. 2nd Mr. Gillen. So voted. Board signed.
Senior Abatement program
Ms. Robbins reported on the updating of the Senior Abatement program. Ms. Robbins explained the following list is what she will be proposing for policies for the Select Board to adopt in relation to the program.
The Town of Holland will use the Federal Poverty Level Chart or the Commonwealth of Massachusetts Poverty Level Chart to determine eligibility for the program.
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The Select Board, after discussion with the Board of Assessors, will annually determine the number of positions available for the program.
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If an applicant's gross income falls outside the poverty guidelines but, has extra ordinary medical expenses that cause the senior to fall within said guidelines, medical expenses may be considered.
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Documents required with application:
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MANDATORY FORMS:
□ Federal W4
□ State M4
□ I-9 Employment Verification with two forms of identification
□ OBRA Form
□ Social Security Disclosure
□ Employee Information
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If applicable - Medical expenses as reported on income tax
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- Minimum age to participate 60
- Own and occupy a residential property in the Holland in the immediate fiscal year preceding the fiscal year applying to volunteer services; if in a trust, senior must be trustee and have possession of property; Life Tenancy will be treated as fee simple ownership
- Cannot be a compensated employee of the Town during the fiscal year for which the tax credit is sought
- Able to perform the essential and major functions of the work you have volunteered your Services.
- One abatement per property/residence
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Legal activity update:
None
Announcements
Mr. Gillen announced that the first scholarships from the George F. Gillen Memorial Scholarship were awarded. There are two scholarships available, one to a tech student and one to an academic student. The recipients were Amelia Ohop and Gene Munis for $1,000 each.
Tantasqua/Union 61 sent a request that the Select Board announce the track and field will be off limits and under repair.
Mr. Mandell and Mr. Harhay attended a meeting with the Highway Supervisor and State to discuss the Brimfield Road project. It was determined that bifurcating the project will work best. The Town is now waiting for language from the engineer to request permission to bifurcate the project.
Public Access
Christine Mccooe
1. What is the boat ramp status?
2. Cox update? Did anything ever come of the hearings in Boston and the town’s attempt to get better service?
3. The LOC and Friends of the HRA are working on getting signs for the dam.
Can the MEMA money be used for acquisition of these signs?
Mr. Mandell stated;
1. The boat ramp is waiting for site review.
2. The hearing venue did not have jurisdiction to interfere with the existing cable contract and that it is really a federal communications issue.
3. No, the MEMA grant was for specific items.
Motion 060716-5 Mr. Gillen, to adjourn. Mr. Harhay 2nd. So voted.
Meeting closed 7:51 PM
Appointments for FY 17
Trails Committee
Richard Haller 2017
Chris Haller~~ 2017
Fred Beaulieu ~ 2017
Stacy Riley ~ 2017
Jackie Proko ~ 2017
Recreation Committee
Erin Carson 2017 HOLD
Eric Iller 2017
Heather Blakely 2017
Jennifer Iller 2017
Zoning Board of Appeals
Donald Beal 2019
Cable Committee
Angie Casavant 2017
Judy Livernois 2017
Sue Sanders 2017
Jennifer Livernois 2017
Tyrus Boudreau 2017
Hunter Boudreau 2017
Ben Merriman 2017
Matt Dumas 2017
Council on Aging
Christine Haller 2018
Susan Sanders 2018
Linda Racine 2018
LOC
Lynn Arnold 2017
John Stevens 2017
Suzanne Wilber 2017
Bill Terbush 2019
Select Board member
Conservation Commission
Marcia Beal 2019
Valerie Lundin 2019
OPEB
Lawrence Mandell 2017
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Bidder |
date received |
Time received |
Quote amount |
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item bid for |
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equipment |
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1 |
Richard Phifer Landscaping |
6-Jun-16 |
10:41 AM |
$95.00 |
per hour |
Roadside mowing |
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alamo mower |
5ft rotary on a 6420 Kpjm Deere Tractor with 21' reach |
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2 |
Ondrick Natural Earth |
20-Jun-16 |
9:06 AM |
$109.00 |
per ton |
cold patch |
#7 |
EZ Street - F.O.B. Chicopee |
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$119.00 |
per ton |
cold patch |
#7 |
eZ Street - delivered |
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3 |
Bond Construction |
21-Jun-16 |
9:36 AM |
$9.25 |
per ton |
crushed gravel |
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at plant |
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$14.25 |
per ton |
crushed gravel |
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delivered |
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$7.95 |
per ton |
bank run gravel |
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at plant |
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$12.95 |
per ton |
bank run gravel |
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delivered |
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$10.95 |
per ton |
Crushed washed stone |
1 1/2' |
at plant |
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$15.95 |
per ton |
Crushed washed stone |
1 1/2" |
delivered |
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$11.50 |
per ton |
Crushed washed stone |
3/4" |
at plant |
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$16.50 |
per ton |
Crushed washed stone |
3/4" |
delivered |
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$12.50 |
per ton |
Crushed washed stone |
1/2" |
at plant |
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$17.50 |
per ton |
Crushed washed stone |
1/2" |
delivered |
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$12.50 |
per ton |
Crushed washed stone |
3/8" |
at plant |
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$17.50 |
per ton |
Crushed washed stone |
3/8" |
delivered |
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$95.00 |
per ton |
cold patch |
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at plant |
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$101.00 |
per ton |
cold patch |
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delivered |
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4 |
Mountain Tree Service |
21-Jun-16 |
9:52 AM |
$55.00 |
per hour |
20" chipper |
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$65.00 |
per hour |
75' Bucket Truck |
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$125.00 |
per hour |
90' Track lift |
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$94.00 |
per hour |
Operator |
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$84.00 |
per hour |
laborer |
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$100.00 |
per hour |
log truck |
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5 |
Dielsel Direct |
21-Jun-16 |
11:46 AM |
$0.1375 |
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all 3 grades gasoline |
Fixed increment over JOC New Haven, CT branded low gasoline posting on date of delivery |
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$0.1775 |
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low sulfer diesel fuel |
fixed increment over the JOC Springfield, MA low for ULSD Prem |
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JOC posting effective 6/20/16 ULSD Prem 1.6495 |
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6 |
All State Asphalt, Inc. |
21-Jun-16 |
1:06 PM |
$2.18 |
per square yard |
Chip Seal surface treatment |
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$3.40 |
per square yard |
10% rubberized Asphalt Chip Seal |
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$4.55 |
per square yard |
20% rubberized Asphalt Chip Seal |
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$2.39 |
per square yard |
reclaim, fine grad compact with calcium chloride |
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7 |
Palmer Paving Corporation |
21-Jun-16 |
1:20 PM |
$72.00 |
per ton |
460 asphalt bit conc in place 300 to 799 ton per ton |
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$67.00 |
per ton |
460 asphalt bit conc in place 800 ton + per ton |
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8 |
Northern Tree Service Inc. |
21-Jun-16 |
1:34 PM |
$467.00 |
per hour |
CBI 6800 Grinder |
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$150.00 |
per hour |
stump shear w/jd 270 |
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$80.00 |
per hour |
log truck |
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$15.00 |
per hour |
chipper 12" |
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$20.00 |
per hour |
chipper 16" |
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$45.00 |
per hour |
chipper 20" |
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$35.00 |
per hour |
bucket truck 60' |
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$45.00 |
per hour |
bucket truck 65' |
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$55.00 |
per hour |
bucket truck 75' |
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$125.00 |
per hour |
lowbed & operator |
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$86.00 |
per hour |
Operator |
$113.00 |
overtime |
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$77.00 |
per hour |
laborer |
$101.00 |
overtime |
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9 |
Pioppi |
21-Jun-16 |
5:30 PM |
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4 hour minimum for road work items |
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$500.00 |
per hour |
roadway pulverization/reclaimation (reclaimer w/operator) |
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$350.00 |
per hour |
roadway fine grading (grader w/operator) |
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$245.00 |
per hour |
gradall rubber tired excavator/grader w/operator) |
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$350.00 |
per hour |
snow & ice services - grader w/front & wing plows & operator |
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$80.00 |
per hour |
trucking - 10 wheeler w/driver |
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$85.00 |
per hour |
trucking tri-axle w/driver |
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$70.00 |
per hour |
1 - ton dump truck w/driver |
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bare equipment |
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$81.25 |
per hour |
a-300 bobcat loader |
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$415.00 |
per hour |
bomag 100 mph reclaimer |
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$265.00 |
per hour |
champion 720 or J.D. 673 grader |
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$160.00 |
per hour |
gradall rubber tired excavator/grader |
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$125.00 |
per hour |
volvo 160 excavator |
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$145.00 |
per hour |
J.D. 230 excavator |
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$102.50 |
per hour |
J.D. 410G excavator |
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$112.50 |
per hour |
Loader - 3.5 CY |
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$105.00 |
per hour |
TD - 15 dozer |
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$107.50 |
per hour |
hoe ram attachment |
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$102.50 |
per hour |
wood chipper |
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$92.50 |
per hour |
vibratory roller |
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Direct labor |
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$95.00 |
per hour |
supervisor |
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$85.00 |
per hour |
equipment operator |
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$70.00 |
per hour |
laborer |
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Miscellaneous |
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$13.50 |
per cubic yard |
bank gravel |
pick up |
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$18.50 |
per cubic yard |
bank gravel |
delivered |
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$12.00 |
per cubic yard |
hardpack - processed gravel |
pick up |
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$17.00 |
per cubic yard |
hardpack - processed gravel |
delivered |
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$30.00 |
per cubic yard |
blasted rock 1/4 to 1 |
pick up |
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$45.00 |
per cubic yard |
blasted rock 1/4 to 1 |
delivered |
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