SELECT BOARD MINUTES FOR MEETING
Tuesday April 26, 2016 - 7 pm
Holland Town Hall
27 Sturbridge Road
Holland, MA
Present: Lawrence Mandell, Chair
Elias Gillen, Member
Andrew Harhay, Member
Call to Order:
Mr. Mandell called the meeting to order at 7:00 pm.
Approval of Minutes
Minutes of April 19, 2016
Motion 042616-1 Mr. Mandell, table minutes for review with Finance Board 2nd Mr. Gillen. So voted.
Appointments to Address the Board:
None
Old Business
Review of remaining bylaw changes proposed by the Select Board
1. Capital Planning Committee
Subsection (a) by striking after the word “of” in the first sentence, to the end of said sentence;
“thirteen (13) members as follows one (1) member of the Board of Selectmen, the Executive Secretary, the Town Treasurer, the Town Accountant, two (2) members of the Finance Board, and two (2) designated voters of the town There will also be one (1) member of each of the following- the Fire Department, Highway Department, Planning Board, Police Department, and School Committee.”
Inserting after the word “of”, “seven (7) members as follows, Town Treasurer, Town Accountant, Executive Secretary or Town Administrator, one (1) Board of Selectmen member, one (1) Finance Board member, one (1) Planning Board member, one (1) citizen at large.
Subsection (b) by striking the following;
“A standing committee will consist of the Board of Selectmen member, the Executive
Secretary, the Town Treasurer, the Town Accountant and the Finance Board members
The other members shaft be appointed for 3) year terms. Appointments will be made by the
Moderator/Board of Selectmen A vacancy shall be filled for the unexpired term in the
manner of the original appointment.”
by inserting in place thereof;
“The member at large to be appointed by the Board of Selectmen.”
Section (c) by striking after the word “cost” and before the word “Request”
over ten thousand dollars ($10,000.00)
and by inserting in place thereof
“over Fifty Thousand dollars ($50,000.00).”
Motion 042616-2 Mr. Mandell to amend as proposed. Mr. Harhay 2nd. So voted. Mr. Gillen abstained
2. Finance Board
Discussion. Mr. Harhay proposed using “thought 2” as the amendment to section e of the Finance Board bylaw.
By striking the following typographical errors in subsection (c)
In the first sentence “The shall”
In the last sentence by striking the lowercase “b” where the word “board” appears and inserting “B” in place thereof.
or take any other action relative thereto.
By striking after the subsection letter (e)
“It shall be the duty of the Finance Board annually to consider the expenditures in previous years and the estimated requirements for the ensuing year of the several boards, officers and committees of the Town, as prepared by them or by the Town Accountant and incorporated in a balanced draft budget and reviewed in such form and detail as may be prescribed by said committee. The Board shall, after due consideration of the draft balanced budget submitted by
the Board as noted in Chapter II, section 1of these Bylaws, provide the voters another column with the amounts which, in its opinion, should be appropriated for the ensuing year, and shall further add thereto such explanations and suggestions relating to the proposed appropriations as it may deem expedient, and report thereon as provided in subsection (d).”
by inserting after subsection letter (e) in place thereof
“It shall be the duty of the Finance Board to work with the Board of Selectmen to develop a balanced budget. In the discharge of this duty, both Boards will consider the expenditures in previous years, the budget requests for the ensuing year, submitted by the town departments, committees and boards, any economic trends deemed necessary and information deemed relevant. The Finance Board will provide a draft budget document to Annual Town Meeting that includes columns showing budgets approved in recent years, the requested budgets and another column providing a balanced budget which, in its opinion, should be appropriated for the coming fiscal year.
Motion 042616-3 Mr. Gillen to accept the Finance Board bylaw as outlined using “thought 2”. Mr. Harhay 2nd. So voted
3. Board of Selectmen
Discussion – determined to match Finance Board amendment and use language previously agreed upon in Select Board meeting.
By striking
The Board of Selectmen shall submit a balanced town budget to the Finance Board no later than February 1 of each year for their review and input.
And by inserting in place thereof:
“It shall be the duty of the Board of Selectmen to work with the Finance Board to develop a balanced budget.”
Motion 042616-4 Mr. Harhay to amend the Board of Selectmen bylaw by striking sentence 2 and replacing with the corresponding match to the Finance Board bylaw change and to use the language from pages 88 & 89 of the Selectmen’s Handbook
Lake Oversight Committee
Section 16 Lake Oversight Committee
16.1 There shall be a Lake Oversight Committee consisting of one (1) Board of Selectmen member, one (1) Conservation Commission member, and three (3) members at large. The members at large shall be appointed by the Board of Selectmen.
16.2 The members at large shall be appointed in the first year as follows;
One (1) single year term, One (2) two year term, One (1) three year term. At the end of each term the following and all succeeding terms shall be for 3 years, to create three, staggered three year terms.
16.3 The Lake Oversight Committee shall be an advisory board to the Board of Selectmen.
16.4 The Lake Oversight Committee shall meet no than monthly.
16.5 The Lake Oversight Committee shall review lake needs and report to the Board of Selectmen on ways to fund and ways to accomplish any of the Lake Oversight Committee’s recommendations.
Motion 042616-5 Mr. Harhay to strike 16.4 of proposal. Mr. Mandell 2nd. So voted.
Motion 042616-6 Mr. Gillen, to accept Lake Oversight Committee bylaw as amended. Mr. Mandell 2nd. So voted.
Adoption of G.L. c. 258, §
Mr. Mandell explained the adoption of General Laws Chapter 258, § 13 by ballot question has been fully researched.
Motion 042616-7 Mr. Gillen, to put adoption of G.L. c. 258, §13 on the ballot for the upcoming June election. Mr. Harhay 2nd. So voted.
Patrol/Rescue Boat update
“The new Police/Fire/Rescue boat has been delivered and will need to have a lighting rack installed prior to use.”
Mr. Mandell stated that a quote was given to the Select Board by the Chief of Police in the amount of $1,919.99.
Motion 042616-8 Mr. Gillen to use Norcross gift account to pay for the outfitting of the new police rescue boat up to $2,000.00. Mr. Harhay 2nd. So voted
Boundary concerns with Wales
Mr. Mandell will correspond with Wales on behalf of the Town of Holland in regard to inaccurate boundary on Barney Road and name conflict on the South Holland and Wales boundary.
Zoning Board of Appeals terms
Ms. Robbins was asked to clarify who needs to be appointed to the Zoning Board of Appeals.
Zoning Enforcement Officer
Motion 042616-9 Mr. Gillen, to appoint Larry Mandell as interim Zoning Enforcement Officer. Mr. Harhay, 2nd. So voted. Mr. Mandell abstained.
Chief Procurement Officer
Discussion of Chief Procurement Officer (CPO) position. The State requires the appointed CPO to be a named position in the municipal organization rather than a particular person, as was the case in initially appointing Mr. Harhay as the CPO.
Motion 042616-10 Mr. Mandell to make the Executive Secretary position the Chief Procurement Officer. Mr. Gillen 2nd. So Voted
Motion 042616-11 Mr. Gillen to adjourn. Mr. Harhay 2nd. So voted.
Meeting closed 8:17 PM
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