Town of Holden
Public Safety Building Committee
Meeting Minutes
October 20, 2010
6:00PM Building Site Office
Present: Chairman Chris Lucchesi, Karl Makela, Peter Liddy, David White, Dave Ellis, Brian Forts, Rick Bates, Police Chief Sherrill, Fire Chief Jack Chandler
Absent: Bob Beck, Mary Ryan
Others Present:
Gary Kaczmarek, Owners On Site Project Manager
Robert Para, Jr. Lamoureux Pagano Associates
Chris Carey, Police Department
Elizabeth Helder, Recording Secretary
Others Absent:
Paul McAndrew, Kaestle Boos Associates
Michael McKeon, Kaestle Boos Associates
Mike Pagano, Lamoureux Pagano Associates
Chairman Lucchesi called the meeting to order at 6:00PM.
Public Comment
There was no public comment.
Chairman’s Comments
Chairman Lucchesi announced that a Public Event/Public Opening had been scheduled for November 20th for the Public Safety Building. Public safety staff will conduct tours. A functional opening has been scheduled for November 30th. Local vendors have offered to provide refreshments for the Public Event on November 20th. The Police and Fire Departments would then be open for business on December 1st. Chairman Lucchesi suggested that the Committee hold an open house for their families on Friday, November 19th. Police and Fire staff would also be included in the open house on the 19th.
A decommissioning ceremony for the Police Station will be held on November 1st at 5PM at the current Police Station.
Doug Nelson with the Town IT Department reports that network installation is ongoing.
Chief Chandler reported that he and Police Detective Carey have been working on paperwork involved with the installation of the new phone system. The phone system will eventually connect all town departments. When the new phone system is installed at the PSB, it will also be installed at the Light Department. Other town departments will be added into the system as budgeting allows.
Det. Carey reported that the new Carousel phone system will only have 1500 hours of recorded phone ability. The system has the ability to add an additional 1500 hours at an additional cost. He reported that Chief Sherrill wants every phone in the police department to have a recorded line. Town IT will work with the department to off-load recorded calls into a computer system for back-up purposes. This will only apply to regular business calls and not calls made to 911 (these calls are recorded through the 911 system. The Committee agreed by consensus to increase the recorded phone capability.
Chief Sherrill opened the cleaning bids on 10/18. Out of the four vendors who submitted bids, All Clean Cleaners was awarded the bid.
Chief Sherrill presented a tamper-proof phone system to be installed in three inmate cells at a cost of $3,000.
Motion by Brian Forts, seconded by David White, it was UNANIMOUSLY VOTED TO APPROVE $3,000 FOR THE INSTALLATION OF THREE INMATE TELEPHONE SYSTEMS IN PRISON CELLS.
Project Management
Mr. Kaczmarek reported that Busy Bee Nursery has been installing landscaping. G&R is in the process of removing their construction materials from site. Final paving is ongoing and will be finished at the end of October. Concrete Apparatus Bay Apron and stairway in between the buildings still needs to be poured. Testing of the generator is ongoing. Leviton has been in the building to test the dimming system in the fire department. Wells, HVAC modules and the DVC system are scheduled for testing by November 1st. G&R has completed a punch list on administrative areas and detention areas. Epoxy floor in gym floor is completed. Howard Systems has completed a punch list for technology. Voice and data switches are being installed. Miscellaneous painting is on
going. Griffin Electric will do additional work to install 220V outlets in several areas. Mr. Kaczmarek reported that the building would be completed punch list tested by October 29th. Kristen Smith with KBA has been in to punch list FF&E.
Mr. Para reported that according to FF&E vendor WB Mason, All Aboard, the dorm room furniture supplier, has refused the return of the original dorm room furniture. There are approximately seven units to be returned for $10,000.
Chairman Lucchesi suggested that the committee contact All Aboard directly to try to arrange a return/replacement of the furniture.
Mr. Para reviewed the following COP’s for approval: COP 77 (Hose wash down in bathrooms) $1,146.59, COP 149 (Replacement of control joints/rebar) not to exceed $1,761.45, COP 150 (Roof drain work at existing building) $2,601.39, COP 151 (Maple rack) $317.16, COP 152 (Floor box in training room) $1,071.15; COP 153 (Remove existing concrete pad from old communications tower) $1,581.90, COP 154 (Provide excavation for future irrigation line) $488.41, COP 156 (Add RTX function to lockset) not to exceed $614.91.
The Committee discussed COP 149 (Replacement of Control joints/rebar). KBA has recommended that the contractor should perform the work in T&M under protest. A memo from Mr. McAndrew recommended rejecting the COP.
Motion by David White, seconded by Brian Forts it was UNANIMOUSLY VOTED TO APPROVE ALL COP’S SUBMITTED BY KBA EXCEPT COP 149.
Mr. Kaczmarek reported he is waiting for a moisture sensor to arrive before the first of three concrete pours can occur on the apparatus bay apron.
Mr. Kaczmarek reported that the Town has not run wire for early warning traffic signals.
Mr. Kaczmarek reported he would go visit Mr. LaPrade at his shop to review the progress of the sign.
Mr. Kaczmarek will solicit a bid to seal the concrete sidewalks, aprons, and stairs from Busy Bee.
Mr. White volunteered his services to build a utility shed on site. Committee members agreed to help out. There are materials on site that can be used. Mr. Kaczmarek will put together a complete material list.
Treasury
The Committee signed several PO’s for payment. Mr. Makela will forward network purchasing to Doug Nelson for review prior to submittal to the Town Accountant for payment.
The Committee reviewed a builder’s risk insurance policy amendment bill for $2,100 from Hanover for the six-week extension requested by G&R. Who is responsible for payment of the bill – the PSBC or the contractor?
Adjournment
Motion by David White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO ADJOURN THE
OCTOBER 20, 2010 MEETING AT 7:26PM.
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