Town of Holden
Public Safety Building Committee
Meeting Minutes
May 19, 2010
6:00PM HMLD
Present: Chairman Chris Lucchesi, Karl Makela, David White, Bob Beck, Peter Liddy (6:26)
Brian Forts (6:35), Mary Ryan, Rick Bates, Dave Ellis, George Sherrill, Jack Chandler
Others Present:
Gary Kaczmarek, Owners On Site Project Manager
Mike Pagano, Lamoureux Pagano Associates
Elizabeth Helder, Recording Secretary
Others Absent:
Paul McAndrew, Kaestle Boos Associates
Michael McKeon, Kaestle Boos Associates
Robert Para, Jr. Lamoureux Pagano Associates
Chairman Lucchesi called the meeting to order at 6:00PM.
Public Comment
No one from the public addressed the Committee.
Exterior Sign Presentation – Jack Laprade
Mr. Laprade presented an exterior, 2-sided sign for the front of the PSB. A portion of the sign includes space for an LED electronic sign. The sign will be lit from the ground. The General Contractor is responsible for providing lettering for the building. Dave White said that all the lettering and font styles on the police and fire portions of the building and sign should match. Mr. Kaczmarek will get a sample of the red siding to Mr. Laprade for color match purposes and act as a liaison between Mr. Laprade and the GC.
Motion by Dave White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO ACCEPT THE SIGN DESIGN PRESENTED BY MR. LAPRADE.
The Committee discussed placement of the sign. It was agreed to wait until the final grading of the front of the building is complete for a correct “line of sight” elevation placement.
Mr. Ellis said he would like to see a sign(s) further onto the property to direct visitors to the entrances of the police and fire departments. Chief Chandler said the some signage is included in the contract with the GC.
Mr. Pagano cautioned the Committee against putting too much information on the LED sign. Too much information can distract drivers.
Mr. Liddy arrived at 6:26PM.
Holden PD/FD Presentation
Sean Smith with the Fire Department introduced Eric Bailey with Performance Plus and Police Officers Adam Porcaro and Chris Noyes, who served on the ad-hoc exercise equipment committee. Mr. Smith said that the current exercise equipment is old, made up of donations, items found on the side of the road, and is in poor shape. There is no market for resale of the items. Approximately 90 employees will use the gym. Performance Plus is on the state bid list.
Brian Forts joined the meeting at 6:35PM.
Eric Bailey outlined the proposed equipment list. The proposed equipment is health club quality equipment that will last. The bottom line cost estimate to purchase equipment is $38,000. The ad-hoc committee has discussed charging an optional annual user fee to fire/police employees to use the gym and help offset maintenance/replacement costs of the new equipment.
Chief Sherrill said that physical fitness is a contractual condition of employment at the Police Department. The officers must pass an annual agility test each spring. The benefit to this is active, physically fit employees who use less sick time.
Mr. Makela suggested that the group try to recycle/reuse some of its existing equipment.
Mr. Beck said with all the thought and planning that went into the building what the Police and Fire employees are asking for is a small amount of money with a big pay out.
Chairman Lucchesi stated that the PSBC supports an exercise/equipment space. He asked about the membership fee operated by a police/fire committee. Will members actively support a membership fee? Chairman Lucchesi said that the committee should be comprised of elected positions. He asked if the fire department employees has committed to this fee. Mr. Smith said that some fire department members have already said they would not pay to support the gym. On-Call members have voiced support to the concept. Mr. Lucchesi agreed with Mr. Makela in that some of the equipment (free weights), while old, should be rehabbed and reused. The facility must be the most cost effective as possible and the Committee has a responsibility to the taxpayers and must balance the owner-items portion of the
budget.
The Committee does not have a problem with the concept – but must walk a fine line and must be considered in balance with other items still outstanding.
Dave White said he supports physical fitness, but some of these costs should be born by the departmental operational budget. He said he was disappointed that the budget presented at the end of 2009 and the budget presented today only has about a $4000 delta – not much effort is being made to reduce the budget or present some type of fundraising effort on behalf of the employees. He said he would support some sort of seed money to get things going – a $20,000 commitment. Maybe at the end of the project, when all outstanding issues have been settled there will be some money left over for an additional purchase.
Rick Bates said that the Police Department in Worcester has user fees for its gym and it works well. He agreed with Mr. White’s suggestion of seed money. However, a fundraising effort on behalf of the employees would be a good idea. He suggested that the exercise committee should come back again with some type of fundraising plan in August.
Mr. Forts said that even giving seed money at this point was premature. The Committee’s goal is to produce a cost-effective building and return money to the taxpayers.
Mr. Lucchesi said he would place the request on the owner’s item list for discussion at a future date.
Mr. White said that many of the owner’s items will not be finished until spring/summer 2011 and that ultimately, extra money will not be available until then. Should extra money be used to build out storage space in the old fire station for other town departments?
Mr. Noyes thanked the Committee for their continued support. The proposed dollar amount was a wish list figure and the employees would appreciate any financial support towards meeting their goa
Mr. White suggested that the Chief’s contact the town’s insurance carriers to see if the employees could use their health club reimbursement towards the gym fees. Mr. Smith said that it gym has to be a licensed registered gym. Chief Sherrill said he would have the Town Administration contact Fallon Health Care to see if they would donate money towards the purchase of equipment
Chairman’s Comments
The Committee reviewed a list of warranty items compiled by KBA.
The Committee reviewed a letter from Mike Pagano, Lamoureux-Pagano Associates, Owner’s Architect. Mr. Pagano’s letter points out that the GC will not be able to achieve substantial completion (95% completion) by its target date of June 10, 2010. LPA’s contracted term of services to the project extend 60 days beyond the anticipated date of completion (June 10th plus 60 days). Mr. Pagano said his personal impression was that it was a good project. He said that LPA was ready to help to town bring the project to completion.
Mr. Lucchesi will meet with the Town Manager to bring the Administration up to date.
The Technology Sub-Committee met with 6 vendors on May 6, 2010. Letters to the three finalists will go out at the end of the week to proceed with the next step in the procurement and implementation process.
FF&E packages are ready. An FF&E package will be sent directly to Mass Corp.
Project Management
Exterior work continues. Hardy plank siding is being installed; 95% trim is installed. Concrete beds in cells were poured. Excavation work is being done on the well fields. Skillings will be on site next week to work on the geo thermal wells. Masonry/steel issues with arches in apparatus bay doors have been fixed. Other masonry issues are in the process of being repaired. Another walk-around re: masonry will occur on May 25th. Generator has been set on pad. Mr. Kaczmarek is working on issues regarding the generator and its tank with WV. Air barrier is complete in whole building. Elevator is installed. Tile work in bathrooms is on going. A meeting on June 15th has been scheduled with Sagamore Plumbing to review protested items.
WoRad has been contacted regarding changes to software requested by Mr. Beck. Mr. Beck said drivers for Windows 7 are available through Motorola. He said not to install old technology if new technology is available now. Mr. Lucchesi added that one main server is preferred instead of 4 separate servers.
Project will be 70% complete at the end of May. Mr. Pagano discussed on going protest work negotiations. Mr. Para with LPA is urging KBA for documentation. Mr. Pagano said while it will cost something to settle the contractor COP protest demands, he encouraged the Committee to remain optimistic. Commissioning process will be shortly.
Building Dedication/Memorial
The Committee reviewed a rough design of a building dedication/memorial plaque.
Mr. Bates requested that Mr. White’s name come before his on the plaque. Mr. Lucchesi acknowledged that Mr. Makela’s name was spelled incorrectly and that Mr. Kaczmarek’s and Mr. Ellis’s name were missing. Mr. Beck said he would like his first name to be Robert.
Chief Sherrill commented that the Committee should consider putting the late Leo Bachant’s name on the plaque. He also asked that the committee to consider recognizing the residents who served on previous public safety building committees. Mr. White said they could recognize all those volunteers who helped to bring the project to fruition.
New Business
Reviewed FF&E schedule.
Board of Selectmen will conduct a building tour on June 7, 2010 at 5:30PM. All building committee members are invited to attend.
Mr. White said that the committee should consider replacing some of the landscaping that was stripped from the budget early in the project. Dedication of the building will occur during Public Safety week in October/November. He suggested installing sod on the front portion of the building in preparation for the event. Mr. Kaczmarek will investigate the cost of sod and an irrigation system through the General Contractor. Timing of the installation of the sod needs to be considered in conjunction with Public Safety week. It is important that the sod is established before the public walks on it.
Impound yard discussion. Chief Sherrill said he would have to discuss the issue with the Town Manager. Mr. Forts cautioned against the suggestion due to the liability issue. What happens when people abandon their cars in the impound lot? Chief Sherrill said he would check the amount of cars Village Repair impounds for the police department on a yearly basis and the revenue generated from the process.
Mr. White suggested the placement of a storage building for police bicycles, shovels, gasoline, lawnmowers, snow blowers, etc. He suggested that the time was right to pour a 16x16 concrete slab to place a prefab building on in the future. The committee discussed adding the suggestion to the list of owner’s items or adding it as a change order.
Mr. Beck requested a budget for computer equipment.
Adjournment
Motion by David White, seconded by Brian Forts, it was UNANIMOUSLY VOTED TO ADJOURN THE
MAY 5, 2010 MEETING AT 8:15PM.
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