Town of Holden
Public Safety Building Committee
Meeting Minutes
February 3, 2010
6:00PM HMLD
Present: Chairman Chris Lucchesi, Rick Bates, Karl Makela, David White, Peter Liddy, Bob Beck, Mary Ryan, Dave Ellis, George Sherrill, Jack Chandler
Absent: Brian Forts, Rick Bates
Others Present: Paul McAndrew, Kaestle Boos Associates, Gary Kaczmarek, Owners On Site Project Manager, Robert Para, Jr., Lamoureaux Pagano Associates, Elizabeth Helder, Recording Secretary
Others Absent: Michael McKeon, Kaestle Boos Associates, Mike Pagano, Lamoureux Pagano Associates
Chairman Lucchesi called the meeting to order at 6:05PM.
Sign Discussion
Mr. Jack LaPrade, with LaPrade Advertising proposed several design suggestions for a sign for the Public Safety Building. He presented a lettering option called a Minnesota Letter.
Dave White said that he would like to include EMS on the sign. The committee expressed interest in some type of electronic message board on site. Could this technology be incorporated into the sign? Mr. White said he would prefer the sign to be externally lit.
Dave Ellis suggested that the committee consider placing a second sign at the driveway entrance. Mr. Ellis submitted several sign suggestions and concepts for consideration.
Chairman Lucchesi said that final placement of the sign should wait until the final grade at the front of the building has been established. Mary Ryan said that she was interested in incorporating LED into the sign.
Motion by Dave White, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO CONTINUE TO DEVELOP A SIGN BASED ON HIS SUBMITTED PROPOSAL AND INCORPORATE SOME TYPE OF ELECTRONIC MESSAGING SIGN, LIGHTING, AND DISCUSS LETTERING SIZES AND OPTIONS WITH GARY KACZMAREK.
Chair Selection Discussion
Representatives from WB Mason presented chair options for committee consideration. The Manufacturer, All-Steel, provides a lifetime warranty on the chairs.
Public Comment
No one from the public came forward.
Project Borrowing Discussion
The Committee reviewed a spreadsheet estimating project costs to help the committee determine a final borrowing amount. Based on the estimated costs, Chairman Lucchesi recommended the Committee borrow 5M to complete the project. The committee agreed to borrow 5M for the second borrowing.
Communications equipment grant money will be applied toward the project debt.
Architect's Report
Mr. McAndrew reviewed Architect's Report dated February 3, 2010.
Mr. McAndrew requested the committee approve COP 13R-1, 24, 29, 31, 32.
Motion by David White, seconded by Dave Ellis, it was UNANIMOUSLY VOTED TO APPROVE COP 13R-1, 24, 29, 31, 32 AND NOT TO EXCEED THE AMOUNT AS PRESENTED.
Final FF&E schedule: mid-February; final bid for approval: March 3, 2010; Vendor Selection and sign contract mid-March 2010.
A Communications meeting was held on January 28, 2010 with Howard Systems, committee members and members of the town's IT Department. Howard Systems has rejected the third round drawings/specs for security cameras.
Chairman Lucchesi informed the committee that a phone system was included in the contract. However, the phone system included in the contract does not meet Committee specifications. The committee will request a credit to the project.
Committee directed KAB to investigate what oxygen generator (A233) the contractor is supplying on the equipment list? The committee purchased an oxygen generator system under owner's items.
Mr. Kaczmarek to confirm who is responsible for purchasing the washer/dryer: the contractor or the committee?
Committee reviewed exterior elevation changes and design changes to the existing fire station.
Changes to new building will require a sprinkler system. Mr. Kaczmarek will discuss what will need to be done to the existing building to bring it up to safety code with Growth Management Director Dennis Lipka.
Chairman Lucchesi said he would contact Mr. McKeon to discuss proceeding with design B of the proposed design changes to the existing fire station.
Chairman Lucchesi asked the committee to consider blocking in the interior stairway from the upper to lower floor and lock the door. Fire Chief Chandler said that the stairway is the second emergency access to the building. The committee agreed that the use of the stairway needs should be defined: public access or storage?
Mr. McAndrew provided details regarding vinyl siding and window trim for the committee to review.
Mr. Kaczmarek shared vinyl siding samples with the committee.
KBA shared design feedback regarding the Committee's decision not to use hardy plank. KBA recommends the hardy plank for its durability and flame retardant ability. Vinyl siding fades over time, is not as durable, is less aesthetically pleasing, and as an architect, is not an appropriate material for the public safety building.
Both the Committee and Mr. Kaczmarek agreed that they do not like the look of all the hardy plank vertical joints that will need to be caulked.
After a lengthy debate involving costs, installation, appearance, and durability, the Committee directed KBA to proceed with hardy board option. Installed according to manufacturer instructions, hardy board has a 50 year material warranty. The manufacturer will supervise on site several times during the installation process to insure proper installation. 3/4 inch trim will be used with the hardy plank. Rakes and fascia board will remain at five-quarter.
Project Management
Gary Kaczmarek provided an update on site work.
Rob Para reported that the project is 45% complete. Mr. Para will forward a new draw down schedule to Mr. Lucchesi.
Venting/sand and gas trap and plumbing for the drinking fountains are being completed under protest by the GC on a time and materials basis.
Mr. Para will have a "venting" meeting between KBA design team, owner of G&R, and Mr. Kaczmarek.
New Business
The Committee agreed by consensus to move forward with the purchase up to $39,211 for 30 portable digital radios for the police department.
Chairman Lucchesi will invite the Town Manager to a future PSBC meeting.
Treasury Update
Committee signed invoices.
Adjournment
Motion by Dave White, seconded by Dave Ellis, it was UNANIMOUSLY VOTED TO ADJOURN THE FEBRUARY 3, 2010 MEETING AT 8:27PM.
Approved: March 17, 2010
| 
