Town of Holden
Public Safety Building Committee
Meeting Minutes
November 4, 2009
6:30PM HMLD Building
Present: Chairman Chris Lucchesi, Karl Makela, David Ellis, Peter Liddy, David White, Mary Ryan, Rick Bates, George Sherrill, Jack Chandler, Brian Forts (arrived 6:40PM)
Absent: Bob Beck
Others Present: Paul McAndrew, Kaestle Boos Associates, Gary Kaczmarek, Owners On Site Project Manager, Robert Para, Jr. Lamoureux Pagano Associates, Elizabeth Helder, Recording Secretary
Others Absent: Michael McKeon, Kaestle Boos Associates, Kristen Smith, Kaestle Boos Associates, Mike Pagano, Lamoureux Pagano Associates
Public Comment
No one from the public came forward.
Chairman's Comments
Chairman Lucchesi said that starting in November, representatives from KBA will only attend the first meeting of the month to provide an architectural building progress update. The Committee will continue to meet the second Wednesday of the month to manage on going owner's items.
Architect's Report
Mr. McAndrew reviewed the Architect's Report dated 11/4/09.
Mr. McAndrew reported that KBA Interior Designer Kristin Smith met with Police/Fire representatives to discuss FF&E. KBA is now preparing a preliminary furniture list for the Chiefs to review at a future meeting. Mr. McAndrew commented that the FF&E budget of $180,000 may not be enough to outfit all the rooms in the new building. He suggested that the Committee consider increasing the FF&E budget.
Project Management
Gary Kaczmarek provided an updated on-site work. 80% of steel frame is complete. Building foundations are being backfilled to about one third to one half their height. A domestic water line will be installed in existing fire station next week. A temporary holding tank has been installed for the existing fire station septic system. The entrance road is being graded and a mock up of the boulder wall is being constructed. Ken Costello with KBA will be on site next week to review the wall. Rough plumbing is in good shape. Skillings was on site to butt-fuse the geothermal return lines.
Mr. Kaczmarek reported on the NSTAR gas line: Addendum #4 - Change of the routing of the gas line. Original plans were to tap the rise of the existing meter at the existing building to the new building. However, NSTAR says that the existing meter location is in code violation due to a fresh air vent that was recently installed. The gas line must be moved for a fee of $1500. Mr. Kaczmarek requested the Committee approve a PO to begin work. Mr. Kaczmarek said that he feels that G&R owns the line but they disagree. KBA will review the ownership of the work.
Dave White said he would like to issue a change order to direct the GC to build the boulder wall instead of the original block wall. A credit from the GC will help offset the NSTAR bill. Mr. Kaczmarek said he did not think it was wise to seek a credit from the GC for the change in this scope of work. The Committee unanimously agreed to direct Mr. Kaczmarek to continue building the boulder wall until a hard freeze occurs. Mr. Kaczmarek will email recent pictures of the wall to Mr. Costello for his review prior to his visit and inform him that this is the direction that the committee wants to go.
Additionally, Mr. White asked Mr. Kaczmarek to pursue the elimination of chain link fence from the original wall plans. This request must go before the Planning Board soon in order to issue a change order with the GC before the fence material is purchased. Mr. Kaczmarek will follow up with the Planning Board.
Mr. Para said that he would like the GC to build a similar wall on the KP’s side of the property to finish off that side of the property.
Mr. Kaczmarek recommended that the Committee consider installing rain litres on the existing fire station roof while GC is currently working on it. These rain litres would be tied into the gutter system for future use, if a pitched roof is installed. He estimated the total cost for the work at $2,900. It will cost more to do this type of work down the road.
Mr. White asked Mr. Kaczmarek to double-check the size of the rain litres to make sure the proper size for the roof/building is installed.
Mr. Para said that the Committee should direct KBA to investigate the design/costs of a pitched roof now.
Motion by Mr. Forts, seconded by Mr. Ellis, it was UNANIMOUSLY VOTED THAT ASSUMING THE RAIN LITRES ARE THE CORRECT SIZE, THE COMMITTEE DIRECTED MR. KACZMAREK TO PURSUE THE INSTALLATION OF RAIN LITRES ON THE EXISTING FIRE STATION ROOF.
Mr. Para reviewed report #17 and reported that the project is on schedule. To date the project is running a sizeable credit on change orders. Mock-ups of window trim, one with hardy plank and one with PVC trim, will be created to help make a final decision.
Chairman Lucchesi reported that he attended a Communications meeting with the Town on 11/3/09. The Town is pursuing its own options. Mr. Lucchesi informed the Town that if they purchase a system that does not work with the Public Safety building, the PSB will pursue it’s own interests that are compatible with its technology needs/requirements. Steve Gross feels that the systems will be compatible.
Chief Chandler reported that the Oxygen Generation system would arrive on 11/5/09.
Mr. Para asked for an update on a decision towards purchasing an Advanced Alerting System. Electrical contractors will have to be installed for either system. WV Engineering needs to determine how many lighting contacts will be necessary for the system to operate. KBA will set up a meeting with WV Engineering Howard Systems, Steve Breed, and Chief Chandler to review the different advanced alerting systems, which system to purchase, and what electrical specs will be required to support the system.
Chairman Lucchesi reported that he has asked the Town Manager to finalize a radio contract with Motorola prior to the Town Manager’s departure, and would like the Manager to conduct negotiations.
Mr. Kaczmarek will discuss with G&R using them as a procurement tool to purchase the Plymovent Exhaust System.
Motion by Dave White, seconded by Peter Liddy, it was UNANIMOUSLY VOTED TO ADD TO THE GENERAL CONTRACT BY CHANGE ORDER DISPLAY CASES AT MAIN LOBBY/UPPER LOBBY ($7,000), PLYMOVENT VEHICLE EXHAUST SYSTEM ($90,000), AND SMART BOARDS ($7,000).
The Chairman requested Kristin Smith with KBA provide feedback for an increase to the FF&E budget. He said he would like to know if the quality or quantity of the furniture would suffer without the increase? He asked KBA to justify the need for more money and outline alternatives. Chairman Lucchesi said he would sit with Committee Treasurer Karl Makela to review status of entire budget, including recent credits. While it is important to stay within budget, he said the Committee would want to hear Ms. Smith’s strategies. Dave White suggested that Ms. Smith present what it is going to take to outfit the entire building and make a decision based on that number. Dave White said he wanted very good quality furniture to be purchased for the long-term investment of the building. Rick Bates
commented that these departments are 24/7/365 and the furniture must take abuse and last.
Treasury
Committee members signed invoices for payment and change orders.
New Business
Acting Town Accountant Helen Graf vetoed the Committee’s request to approve invoices via email. Jack Chandler said that Lori Rose Town Accountant has the final say in the signing of purchase orders and suggested that Mr. Makela or the Chairman contact Ms. Rose for approval of the request.
Motion by Dave White, seconded by Mary Ryan, it was UNANIMOUSLY APPROVED FOR CHAIRMAN, KARL AND PROJECT MANAGER SEEK APPROVAL FOR EMAIL AUTHORIZATION FOR UP TO $5000.00 FROM LORI ROSE, TOWN ACCOUNTANT.
Dave White suggested that during the 2nd or 3rd week of December, the Committee should have a safety/holiday lunch for the on-site contractors. The Committee agreed to discuss the suggestion at the November 18th meeting.
Chairman Lucchesi said that he and Mr. Kaczmarek recently conducted a site tour for Holden Cable TV.
It will cost $500 to upgrade the on-site web camera. It was agreed not to pursue the upgrade.
Next meeting November 18, 2009. KBA will not be present.
Minutes
Motion by Peter Liddy, seconded by Mary Ryan, it was VOTED 7-0-1 WITH 1 ABSTAINED TO APPROVE THE JULY 1, 2009 MEETING MINUTES. (ABSTAINED: FORTS.)
Motion by David White, seconded by Peter Liddy, it was VOTED 5-0-3 WITH 3 ABSTAINED TO APPROVE THE AUGUST 5, 2009 MEETING MINUTES. (ABSTAINED: LUCCHESI, FORTS, BATES.)
Motion by Dave, White, seconded by Peter Liddy, it was VOTED 7-0-1 WITH 1 ABSTAINED TO APPROVE THE SEPTEMBER 2, 2009 MEETING MINUTES. (ABSTAINED: FORTS.)
Motion by Dave White, seconded by Peter Liddy, it was VOTED 7-0-1 WITH 1 ABSTAINED TO APPROVE THE OCTOBER 7, 2009 MEETING MINUTES. (ABSTAINED: FORTS.)
Adjournment
Motion by Dave White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO ADJOURN THE NOVEMBER 4, 2009 MEETING AT 7:50PM.
Approved:
| 
