Town of Holden
Public Safety Building Committee
Meeting Minutes
March 4, 2009
6PM HMLD
Present: Chairman Chris Lucchesi, Rick Bates, Karl Makela, Robert Beck, David Ellis, Peter Liddy, Jack Chandler, George Sherrill
Absent: Brian Forts, David White, Mary Ryan
Others Present: Paul McAndrew, Kaestle Boos Associates, Gary Kaczmarek, Clerk of the Works, Robert Para, Jr. Lamoureux Pagano Associates, Elizabeth Helder, Recording Secretary
Others Absent: Michael McKeon, Kaestle Boos Associates, Mike Pagano, Lamoureux Pagano Associates, Todd Costa, Kaestle Boos Associates, Corrine Sienna, Kaestle Boos Associates, Ken Costello, Kaestle Boos Associates
The Chairman called the meeting to order at 6:00PM.
Public Comment
No one from the public addressed the Committee.
Chairman's Comments
The Chairman said that a Pre-Bid meeting was held on March 4, 2009. The Chairman asked committee members to defer questions about the project from the public to himself or the Project Management Team. Committee information should be for committee members only. He said members should be cautious when speaking to each other at project meetings etc.
Fire Chief Chandler said that the Bid Opening meeting had been scheduled for April 1, 2009 at 2PM at Memorial Hall. All bids will be sent/delivered to the Town Manager's office.
Architect's Report
Paul McAndrew, KBA, said that 15 contractors attended the Pre-Bid meeting today. As of February 27th, approximately 80 plans had been pulled. Mr. McAndrew said he would keep committee members and the project managment team updated on the current number of plans that are pulled by contractors and sub-contractors.
The sub-contractor bid opening will be held on March 18, 2009 at Memorial Hall.
Project Management Report and Update
Mr. Para said that Owner's equipment and Owner's furnishings would be inventoried over the next several months.
Mr. Kaczmarek said the communications tower base was complete and the ground halo had been installed. The erection of the tower will begin the week of March 9th. Quotes to build a radio room are approximately 5K. The temporary power situation has been delayed due to the most recent snowstorm. Mike Flagg, HMLD will begin to hook up fiber tech after March 26th. Once poles have been set, Charter Communications and Verizon will come in and hook up temporary cable/phone. Boiler renovation is progressing. Hazardous materials removal for the existing boiler will be conducted on March 26th. Domestic water access has been installed. Mr. Kaczmarek will check when the water will be turned on.
Approval of Minutes
Motion by Peter Liddy, seconded by Karl Makela, it was VOTED 4-0-1 WITH 1 ABSTENTION TO APPROVE THE MEETING MINUTES OF DECEMBER 3, 2008. (ABSTAINED: Ellis).
Motion by Rick Bates, seconded by Bob Beck, it was VOTED 4-0-1 WITH 1 ABSTENTION TO APPROVE THE MEETING MINUTES OF DECEMBER 22, 2008. (ABSTAINED: Liddy).
Motion by Peter Liddy, seconded by Karl Makela, it was UNANIMOUSLY VOTED TO APPROVE THE MEETING MINUTES OF JANUARY 7, 2009 WITH AN AMENDMENT BY PETER LIDDY TO CHANGE THE CUBIC YARDAGE ON PAGE TWO FROM 300,000 TO 3,000.
Motion by Karl Makela, seconded by Peter Liddy, it was VOTED 4-0-1 WITH 1 ABSTENTION TO APPROVE THE MEETING MINUTES OF JANUARY 21, 2009. (ABSTAINED: Bates).
Motion by Rick Bates, seconded by Peter Liddy, it was UNANIMOUSLY VOTED TO APPROVE THE MEETING MINUTES OF FEBRUARY 4, 2009.
Motion by Bob Beck, seconded by Karl Makela, it was VOTED 4-0-1 WITH 1 ABSTENTION TO APPROVE THE MEETING MINUTES OF FEBRUARY 12, 2009. (ABSTAINED: Bates).
New Business
Chief Sherrill reported that he was currently working on the 911 Communications Grant to purchase communications furniture from Wright Line. The grant will be finished by mid-March. The equipment will be stored in a trailer at the Police Station.
The Chairman said that hard meeting dates are scheduled for the first Wednesday of each month. Soft meeting dates are scheduled for the third Wednesday. The Committee agreed not to meet again during the month of March. The next meeting is scheduled for April 1, 2009, the day that the General Contractor bids are open. The Chairman will post the Committee to meet on the scheduled bid opening dates: March 18th and April 1st at 2PM at Memorial Hall.
Treasury Business
Mr. Makela presented bills for signature and payment. The Chairman said he would like to have an expenditure report created to reflect the actual budget.
Adjournment
Motion by Rick Bates, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO ADJOURN THE MARCH 4, 2009 MEETING AT 6:45PM.
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