Town of Holden
Public Safety Building Committee
Meeting Minutes
July 1, 2009
6PM HMLD
Present: Chairman Chris Lucchesi (arrived 6:25PM), Karl Makela, Robert Beck, David Ellis, Peter Liddy, David White, Mary Ryan, Jack Chandler, George Sherrill
Absent: Rick Bates, Brian Forts
Others Present: Paul McAndrew, Kaestle Boos Associates, Mike Pagano, Lamoureux Pagano Associates (arrived 6:30PM), Robert Para, Jr. Lamoureux Pagano Associates, Gary Kaczmarek, Clerk of the Works, Elizabeth Helder, Recording Secretary
Others Absent: Michael McKeon, Kaestle Boos Associates, Todd Costa, Kaestle Boos Associates, Bob Morrell, G&R Construction, Jason Goodwin, G&R Construction
Chief Chandler announced that Chairman Lucchesi had been delayed. He called the meeting to order at 6:00PM.
1. Fire Alerting System Demonstration
Mr. Dan Dinwiddie with L.W. Bills Company of Georgetown, MA gave a demonstration of the ZETRN Fire Alerting System to the Committee. Mr. Dinwiddie explained that calls that come in through dispatch are routed through the ZETRN system through a series of relays. These relays can be programmed to bring the house lights up gradually, open/close doors and turn the stove off, as staff prepares to leave the station. The system can also be programmed to alert staff through different tones to different emergency situations. The system operates through a PA system. Currently, the station’s alerting system operates on 4 remote radio heads that are mounted in 4 rooms of the station. If you are outside or not in one of the 4 rooms, you will not hear the alert. Mr. Dinwiddie said that the ZETRN console was
very easy to learn and operate. In many towns, one dispatcher operates the system for both fire and police departments. Integrating the ZETRN system into a CAD system is not recommended. The cost for software is high and it complicates the dispatch delivery time. The City of Lynn has their ZETRN system interfaced with CAD software and they do not like it. The ZETRN system can be interfaced with a computer/printer to log time and date information. The system is compatible with radio, fiber optic or wire and multiple stations. The system can be outfitted with a battery back up or generator. The ZETRON system is compatible with the Motorola system that is being purchased for the new facility.
Mr. White inquired if the WORAD system was similar to the ZETRN system? Chief Chandler said that his staff was waiting to attend a demonstration of the WORAD system.
Public Comment
No one from the public addressed the Committee.
4. Architect’s Report
Mr. Paul McAndrew reviewed the July 1, 2009 Architect Report.
Mr. White inquired what the purpose of exploring the footings further? KBA needs to know the extent of the footings for pinning that side of the building up. Also, cracks in the side of the building were discovered. G&R, the General Contractor, will be responsible for coming up with a shoring design. It is important to make sure that G&R has all info necessary to complete the shoring design. Mr. McAndrew and Mr. Para both agreed that says that this design work is covered under the contract specs. G&R must explore further and come up with a design without further payment. Progress with this portion of the building site cannot progress until the existing building is shored up. Mr. Kaczmarek said that G&R could work on the road until then. Mr. Para suggested that Dr. Welti be present on
site on July 7th to represent the project, as foundation exploration is uncovered. Mr. Kaczmarek said that it is unknown why the wall cracked. Several committee members questioned if the 50+-year-old foundation/walls are reinforced? It may be possible to image/explore the walls further. A metal detector can also be used to determine reinforcing bars.
Mr. McAndrew provided an update on payment of the geothermal work to date. Of the outstanding eleven thousand-dollar bill, KBA has paid seven thousand
KBA submitted projected cuts to furniture to the FFE plan. The Chairman will schedule discussion for a future meeting.
Mr. McAndrew reported that pricing for the undersized main breaker has gone out to the contractor. To date, KBA has not heard back from G&R. The breaker upgrade will only cost the project what it should have cost to have it installed properly in the first place.
KBA will list any outstanding PR’s on future Architect’s Reports. KBA continues to track all PR’s in a database.
3. Chairman’s Comments
Nothing to report.
4. Project Management Report and Update
Mr. Para reviewed Building Committee Report #13.
To date, temporary power hook-up has been completed, including Verizon’s portion.
The Committee discussed the General Change Order Process. Mr. Para inquired how the Committee wants to handle on site situations that come out of the blue i.e. gravel, dirt. How should Mr. Kaczmarek handle these issues on site day-to-day?
Mr. White suggested that the Committee authorize the Chair, after discussion with the OPM, to authorize change orders up to $5,000.
Mr. Makela said he would like to see the amount raised to $7,500. Mr. White agreed with Mr. Makela’s proposed change.
Motion by Mr. White, seconded by Mr. Makela, it was UNANIMOUSLY VOTED TO AUTHORIZE THE CHAIRMAN, AFTER DISCUSSION WITH THE OPM, TO AUTHORIZE CHANGE ORDERS UP TO $7500.
Mr. Pagano said that the most important thing was to keep the project moving and not come to a standstill on site. The dollar amount is not as important as the ability to have the authority to keep the project going. This process is for emergency situations.
Mr. Liddy said these types of decisions would go away once the building structure is up.
Mr. Kaczmarek said that G&R has been notified that there was a dumpsite on the property. The site has been cleaned up and asbestos and pipe have been removed. G&R documented the removal of these items.
Mr. Para reminded the committee that any changes/costs to the traffic pattern are outside of the general contractor’s contract.
The committee reviewed a contingency worksheet. Chairman asked members to review items for discussion at the August 5, 2009 meeting.
Chief Chandler reported that Fire Department is going out to bid for an oxygen system under 25K. A proposal will be presented to the Committee at the August 5th meeting. With installation, anticipated costs are approximately 26K.
Motion by Dave White, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO ALLOW FOR THE PURCHASE OF AN OXYGEN SYSTEM AT THE FIRE STATION.
5. New Business
Next Meeting is August 5, 2009. Chairman Lucchesi announced that he would not be in attendance.
Motion by Dave White, seconded by Karl Makela it was UNANIMOUSLY VOTED TO APPOINT MARY RYAN CHAIR OF THE AUGUST 5TH MEETING.
6. Treasury Business
Mr. Makela presented bills for signature and payment.
Mr. Para presented the second GC bill for $143,000 and a $7,000 bill for geothermal services for committee signature.
7. Adjournment
Motion by, Dave White, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO ADJOURN THE JULY 1, 2009 MEETING AT 7:42PM.
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