Town of Holden
Public Safety Building Committee
Meeting Minutes
February 12, 2009
6PM HMLD
Present: Chairman Chris Lucchesi, Rick Bates, Brian Forts (arrived 6:13PM), Karl Makela, Robert Beck, David Ellis, David White (left 7:18PM), Mary Ryan, Peter Liddy, Jack Chandler, George Sherrill
Others Present: Paul McAndrew, Kaestle Boos Associates, Gary Kaczmarek, Clerk of the Works, Mike Pagano, Lamoureux Pagano Associates, Robert Para, Jr. Lamoureux Pagano Associates, Officer Jon Santimore, Elizabeth Helder, Recording Secretary
Others Absent: Michael McKeon, Kaestle Boos Associates, Todd Costa, Kaestle Boos Associates, Corrine Sienna, Kaestle Boos Associates, Ken Costello, Kaestle Boos Associates
The Chairman called the meeting to order at 6:00PM.
Contingency Worksheet Review
The Committee reviewed items on the contingency worksheet.
Some owner's items in the budget will need to be reduced/deferred in the project to fund contingency money. The Committee will not lose site of these items.
The Chairman said that the Committee needs to prioritize the list of add alternates.
A motion by Dave White to take 5 (carport), 13 (athletic flooring), and 37 (community police cameras at high school) and consider them as potential add alternates to the project was seconded by Mary Ryan for purposes of discussion.
Item 37 is intended to provide coverage in the community policing cameras to the police station. Mr. Beck commented that he did not feel that cameras are part of the bricks and mortar of the building project and should not be considered as an add alternate.
Mr. Beck made amendment, which was accepted by Mr. White, to remove item 37 from the original motion.
Motion by Dave White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO MOVE ITEM 5 AND ITEM 13 TO THE ADD ALTERNATE LIST.
Motion by Dave White, seconded by Brian Forts, it was UNANIMOUSLY VOTED TO REMOVE ITEMS 9 (MOBILE STORAGE), 14 (CCTV FROM EXISTING STATION), 17 (SMART BOARDS), 18 (GRANITE SIGN), 20 (PD LOCKERS), 22 (2 DISPLAY CASES), 27 (FITNESS LOCKERS), 29 (APPLIANCES), 32 (OXYGEN SYSTEM), 34 (FURNISHING TO $180,000), 35 (PC/LAPTOPS/PRINTERS), 40 (A/V EQUIPMENT), 41 (FLOOR CLEANER) AND DEFER THEM AS OWNERS PURCHASES.
A motion by Dave White to not accept Item 6 (30-year shingles) was seconded by Bob Beck for purposes of discussion.
Mr. White said that he would like to have 50-year shingles on the roof, which will provide a better value to the building. Projected life expectancy of the 50-year is a better value for a small sum of money.
Mr. Para suggested that Use 30-year shingles only if desperate to save money.
Mr. Forts suggested moving the use of 50-year shingles as an add alternate and keep Item 6 as is.
Motion by Dave White, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO NOT ACCEPT ITEM 6 (30-YEAR SHINGLES).
Motion by Dave White, seconded by Karl Makela, it was UNANIMOUSLY VOTED THAT LPA AND KBA AGREE THAT THE COMMITTEE ACCEPT: 10 (OVHD WIRE), 11 (REMOVAL STAIRWAY BETWEEN STATIONS), 15 (1 FLAGPOLE), 19 (# OF WINDOWS), 21 (MANUAL SHADES), 16 (BIOTUMINOUS APRONS), 23 (CERAMIC WALL TILE), 25 (BITUMINOUS IN REAR OF BUILDING), 26 (2X4 CEILING TILE), 30 (REMOVE KNOX BOX), 31 (PURCHASE WRIGHTLINE WITH 911 GRANTS), 33 (REDUCE PRINTING AND DUPLICATING TO $25,000), 37 (COMMUNITY POLICING CAMERAS), 39 (MOVING EXPENSES), 43 (CHANGES TO CORRIDOR 103).
Mr. Para said that LPA feels that Item 36 (server) is an owner's item. Both Chiefs were in agreement with the proposed reduction from the budget.
Mr. Makela left the meeting.
Motion by Dave White, seconded by Brian Forts, it was VOTED 8-0 TO DEFER ITEM 36 TO THE OWNER'S ITEM LIST.
Mr. Makela returned to the meeting.
The Committee discussed Item 24 (Remove Entry Plaza) from the budget. Both LPA and Mr. Kaczmarek said they would like Item 24 to stay. It will be hard to install an entry plaza after the building is complete.
Motion by Dave White, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO KEEP ITEM 24.
The Committee discussed Item 12 (Remove Retaining Wall from Entry Drive). KBA expressed issues with removing Item 12 from the budget. While boulders found on property can be used to make wall and save on purchasing materials for the wall, how many boulders will be uncovered are undetermined and cannot be guaranteed. The estimated savings on this item are 10K.
Motion by Dave White, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO REMOVE ITEM 12 FROM THE BUDGET.
Dave White said he would like to leave Item 28 (Removal of Fitness Lockers) in the budget.
Motion by Dave White, seconded by Brian Forts, it was UNANIMOUSLY VOTED TO NOT ACCEPT ANY CHANGES TO ITEM 28.
Items number 8 (Concrete Wall) and 44 (Reconfigured Stair/Wall Area Between Buildings) were discussed. Mr. McAndrew explained how KBA reconfigured the space between the stair/wall area between the building. The Committee reviewed the new design plan.
Motion by Dave White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO ACCEPT THE DESIGN CHANGES TO ITEMS 8 AND 44 AS PRESENTED.
Motion by Dave White, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO UPGRADE TO A 400KW GENERATOR AS AN ADD ALTERNATE (48k) AS PRESENTED.
The Chairman said that the list of add alternates needs to be prioritized in a ranking order. Mr. McAndrew requested that the Committee make a prioritizing decision tonight.
snow melt under apron
snow melt under entry walkway
remembrance garden
work at existing station
carport
athletic flooring
increase size of generator to 400kw
A motion by Dave White to rank add alternates as 1. generator, 2. heating under apron, 3. heating under walkway, 4. carport, 5. athletic flooring, 6. work at existing fire station, and 7. remembrance garden was seconded by Bob Beck for purposes of discussion.
Brian Forts made a friendly amendment, which was accepted by Mr. White and Mr. Beck, to swap the heating apron to the number 1 position and the generator to the number 2 position.
Motion by Dave White, seconded by Bob Beck, it was UNANIMOUSLY VOTED TO RANK THE ADD ALTERNATE LIST AS 1. HEATING UNDER APRON, 2. 400KW GENERATOR, 3. HEATING UNDER WALKWAY, 4. CARPORT, 5. ATHLETIC FLOORING, 6. WORK AT EXISTING FIRE STATION, AND 7. REMEMBRANCE GARDEN.
The Chairman commented that at least two items that were made as add alternates tonight have now been weighted below existing add alternates. It they were important enough to leave in the project until now, then they should be considered stronger candidates to keep.
Mr. White said that the Committee had requested from the beginning that a large enough generator was included in the plans to support the geothermal system and the entire building. The request was not included in the final plans. He said he felt that this request was more important than parking 6 cars under a carport. Safety items are more important than keeping snow off police cruisers six times a year. The Chairman said that the Committee felt strongly about the carport from the beginning of the building process.
Fire Chief Chandler said that the carport could be added afterwards if all the wiring for it was included in the project.
Mr. Beck stated that he was a proponent of the carport. However, it became necessary to remove it for the contingency and meet objective the building objectives. He said that add alternate items have been ranked by order of importance and in an order that can be added on after the building has been built. He said he felt the Committee had developed a practical list.
Mr. White left the meeting at 7:18 PM due to a prior commitment.
Mr. McAndrew said that the updated bid date is April 1, 2009. General contractor bids will be opened that day. Sub contractor bids will be opened two weeks prior.
The Committee agreed that they would not meet on February 18th.
Next Meeting dates March 4th, 18th and April 1st.
Mr. Forts said he would not be able to attend the March 4th meeting.
Adjournment
Motion by Brian Forts, seconded by Mary Ryan, it was VOTED 8-0 TO ADJOURN THE FEBRUARY 12, 2009 MEETING AT 7:25PM.
| 
