Mountview School Building Committee
Meeting Minutes
December 16, 2010
7PM HMLD
Present:
Chairman Paul Challenger, Peter Brennan, Nancy Galkowski, Erik Githmark, Chris Lucchesi
Tom Pandiscio, Michael Sherman, Margaret Watson, David White
Absent:
Jacquie Kelly
Others Present:
Gary Kaczmarek, Owner’s Project Manager Candidate
Elizabeth Helder, Recording Secretary
OPM (Owner’s Project Manager) Discussion
Town Manager Nancy Galkowski reported that the OPM subcommittee met and interviewed OPM candidate Gary Kaczmarek. Any OPM hired for the project must be MCPPO Certified. Mr. Kaczmarek has taken classes and is in the process of completing the MCPPO certification forms. The Committee reviewed and discussed a document entitled “OPM Task Assignment Matrix.” The Subcommittee determined that municipal support staff/outside technical support/or consultants would be required during certain periods of the project to assist the OPM. Peter Brennan and Town Accountant Lori Rose will share in tracking the financial budget responsibilities during the project to assist the OPM.
Mr. White and Mr. Lucchesi commented that once the Feasibility Study has been completed, the architectural firm would be responsible for the development of an actual budget for the project. The OPM will report budget updates to the Committee. The missing piece is someone to coordinate and facilitate requisitions, invoices and bills. Mr. Lucchesi suggested amending the matrix to insert “OPM with assistance” for this portion of the matrix. Ms. Galkowski and Dr. Pandiscio both observed that the MSBA wanted as few individuals as possible involved in the project. “Too many cooks in the kitchen” was not recommended.
The Law requires a Peer Review of the documents by a separate architectural firm. This cost is in addition to the cost of the project.
Michael Sherman mentioned that the MSBA has time deadline requirements to complete stages of the project. Many of these stages will have overlapping deadlines requiring the multitasking of several deadlines at one time. Would this be a problem for the OPM? Mr. Kaczmarek said it would not. He said he would create a scheduling matrix to keep the project on track. Mr. White commented that many of the stages would involve the help of multiple individuals to complete the project. For instance, the Prequalification Process (to qualify all bidding subcontractors and contractors) would involve the help of 5 or 6 individuals from the Town and the Committee over a 5-week period. Mr. Kaczmarek said it was important to establish what criteria the District is looking to build in the school. The Value
Engineering and Commissioning Agent portion of the matrix will require the Committee to hire consultants.
Mr. Brennan commented that the OPM’s name should be added to the Construction Document portion of the matrix.
Mr. Lucchesi commented that during the construction phase, it would be necessary to hire administrative support or an assistant clerk with construction experience to assist the OPM with paperwork, on site logs, and general construction oversight. This individual was added to the matrix. Dr. Pandiscio recommended the Committee also commit to hiring a Clerk of the Works to report to Mr. Kaczmarek during this phase of construction. Both Mr. Lucchesi and Mr. White also recommended the Committee hire a FF&E consultant. These consultants were added to the FF&E portion of the matrix. Mr. Lucchesi said selected services would be supplemented to the project in the place of a Project Management Firm.
Mr. Challenger commented on the breadth of Mr. Kaczmarek’s experience and what it will lend to the project. He said Mr. Kaczmarek had experience working on elementary school construction in Town. Most recently, Mr. Kaczmarek was the Owner’s On-Site Project Manager for the Public Safety Building. As the Chairman of the Public Safety Building project, Chris Lucchesi spoke very highly of Mr. Kaczmarek’s construction experience, expertise, and professionalism on site at the PSB. He said Mr. Kaczmarek’s work on site saved the project significant time and money. Dave White said that as a resident of Holden, Mr. Kaczmarek was very enthusiastic and invested in the projects he builds for the Town.
Motion by Michael Sherman, seconded by David White, it was UNANIMOUSLY VOTED TO RECOMMEND GARY KACZMAREK AS THE OPM FOR THE MOUNTVIEW FEASIBILITY STUDY COMMITTEE.
Enrollment projections and a maintenance plan to help complete the application process to the MSBA will be conducted in January 2011.
Ms. Galkowski will forward the updated matrix and Mr. Kaczmarek’s qualifications to the Committee prior to emailing the information to Kevin Sullivan, MA School Building Assistance Authority Field Coordinator as soon as possible. The MSBA will meet to review the OPM paperwork on January 10, 2011. Dr. Pandiscio said that the MSBA should be informed that the Committee considered criteria that wasn’t included on the MSBA matrix including geothermal consulting, town support staff, and technical assistance during the process where needed. The Committee has developed a thorough, technically comprehensive plan for the project.
New Business
Ms. Galkowski presented plot plans of the entire Mountview property for Committee review.
The Committee agreed to meet on the second and fourth Tuesdays. The next meeting will be January 11, 2011. Mr. Challenger said due to a conflict of interest, he would not be able to attend the 1/11/11 meeting.
Minutes
The Committee agreed to hold approval of the November 4th and November 16th meeting minutes until 2011.
Adjournment
Motion by Chris Lucchesi, seconded by Margaret Watson, it was UNANIMOUSLY VOTED TO ADJOURN THE DECEMBER 16, 2010 MEETING AT 9:02PM.
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