Synopsis of Meeting of Thursday, March 25, 2010
Present: Karen, Joe, Susie, Jim, Donna F., Rich, Sue
1. The meeting was called to order at 4:05 p.m. by Karen.
There was acceptance of the March 4, 2010 Meeting Minutes.
2.The H@H fair was discussed looking for suggestions/improvements for the next one.
- Have the fair the third week in November
- Have a separate area for the Medical/Dental tables, perhaps just a privacy screen
- Sue suggested a greeter to help direct people. This was not such a big deal this time, since there were about 40 families who stopped by
- Have a representative from WCAC to sign people up for LIHEAP assistance. The Outreach coordinators are not able to do this
- Have participants bring a sign for each table to make identification easier
- Have the Fair at a different time of day, perhaps the afternoon? Or hope the weather is bad so people will come
- Other advertising?
3. The remaining booklets (approximately one box at Sr. Center still) and magnets have been taken to HMLD by Jim for storage. There is about 2/3 box of booklets and perhaps 100 magnets. The thought is to use these at Holden Days. We will look at the next edition of the booklet before the next season. Also, if we do have a presence at Holden Days, to display one Emergency Bag and let people know to pick theirs up at the Senior Center, if they’re a Holden resident.
4. The subject of Holden Days will be re-visited at the next meeting.
5. Joe suggested he make a Power Point presentation using the photographs taken by Ira Hoffman for the purpose of making a presentation to the Board of Selectmen.
6. Karen brought up the subject of incorporating Toys for Tots distribution with the next Fair. It was discussed and the decision was to look into having Toys for Tots sign-up at the WFP distribution in October, perhaps, then have distribution of the gifts at the next Resource Fair (3rd week in November?). Karen will pursue this and find out whether the idea might work.
7. The extra bags, approximately 230, (plus 12 in Jacquie’s office) are being stored at the Senior Center for distribution to be done at Louise’s discretion. Karen will call Louise.
8. Jim presented the financial information to the Committee: Total Receipts: $924.00 and Total Disbursements for January: $271.50. There are more help requests in the pipeline. The data was not all available. Jim commented that there is now a 1:2 ratio of disbursements to receipts now. A request was made to have the information from the Senior Center (COA) made available for each meeting as a monthly report and would include such information as: # of requests; $$ amounts; # of ‘phone calls; # of families helped with $$.
9. It was decided to have a monthly meeting on the 4th Thursday of every month. The next meeting will be Thursday, April 22nd, at 4 p.m. at the Library in the Program Room.
10. The meeting was adjourned at 5:00 p.m.
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