BOARD OF SELECTMEN
SPECIAL MEETING MINUTES
Tuesday, October 9, 2007
6:30 p.m. Starbard Meeting Room
Present: Chairman James Jumonville, Selectmen Kimberly Ferguson,
Kenneth O’Brien, Joseph Sullivan and David White.
Also present: Jacquelyn Kelly, Assistant Town Manager
Chairman Jumonville called the meeting to order at 6:33 p.m. The purpose of the meeting was to discuss and prioritize Selectmen FY2009 goals.
Selectman Sullivan brought up the last Selectmen’s Meeting (10-1-07) when Peter Hennessey, an ICMA exchange manager from New Zealand was visiting. Communications among the Selectmen had broken down resulting in the meeting being adjourned before all business was completed. Selectman Sullivan thought that both the Board and the Town Manager bore responsibility for what had happened.
There was consensus that the Chairman will coordinate with the Town Manager in preparing and setting the agenda. There was further discussion about meeting conduct and the need to follow the Chairman’s directives.
FY2009 Goals
The FY09 Goals were prioritized by each Selectman as follows:
Selectman Ferguson:
1. Budget – stay under 2 ½ levy limit without fee or rate increases
2. Senior Van funding
3. Memorial Day Parade budget support
4. DPW/Public Safety facilities – develop plan and budget for maintenance
5. Sidewalks/roads
6. Cable TV funding if needed
7. IT funding
8. Conservation Agent (PT)
9. Eagle Lake
10. Mario’s property
Selectman O’Brien:
1. Personnel - dept. head performance reviews & exit interviews
2. Senior Van - fully fund expanded senior van program
3. Fire Dept. - develop plan to take ambulance in-house
4. Budget - mechanism to return surplus revenue in revolving accts to ratepayers
Selectman Sullivan:
1. Budget - develop FY09 budget under Prop. 2 ½; maintain town/school split
1A. Excess Levy - use any excess levy only for municipal services
2. Sewer Trunk line
2A. Sewer Transport Rate
3. Recycling Education - develop District K-5 recycling ed. program
4. (new) Public Safety - develop budget balancing new facility and maintenance
Selectman White:
1. Budget - develop FY09 budget that is less than Prop. 2 ½ -- aim at 2 ¼ %
2. Electronic News Sign - install two electronic signs on Main Street
3. Memorial Day Parade - include town funding in budget
4. CATV - budget for recommendations resulting from CATV study
Chairman Jumonville:
1. Budget - manage municipal and education spending to stay under Prop. 2 ½
2. Sewer Transport Rate - revisit rate issue with regional group
2A. Sewer Trunk line
3. Memorial Day Parade - support continued funding
4. Library hours - look at opening on Sundays, twice per month
5. Senior Van - maintain service through funding
There was discussion regarding the goals. Selectman White pointed out that some of the goals are budget related and others involve policy. He would like to see the top four or five goals from each Selectman come to the next Selectmen’s meeting for consensus and vote. The Selectmen should then take up the remaining goals at each of the following Selectmen’s meetings.
Selectman Sullivan suggested that the goals be reorganized so that the top goals appeared on a cover sheet, and the remaining goals were separated into budget and policy categories.
After further discussion, it was agreed that the list of goals would be reorganized and brought to the next Selectmen’s meeting. Then, the remaining goals would be discussed at subsequent meetings.
There being no further business, on a motion by Mr. Sullivan, seconded by Mr. White it was unanimously voted to adjourn the special meeting at approximately 7:30 p.m.
Prepared by:
Jacquelyn M. Kelly, Assistant Town Manager
Approved: November 5, 2007
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