Board of Selectmen’s
Meeting Minutes
September 14, 2010
Present: Selectmen Robert Buker, Lou Ann Rousseau and Russell Galpin, Town Administrator John Stetser, Transfer Station Manager Luke Levesque, Youth Service Director Peter Brigham, Water & Sewer Commissioner Peter Mellen, Parks and Recreation Chairman James Bailey, Fire Chief Kenneth Stafford, Emergency Management Director Scott Murdough, Police Chief David Roarick, Dispatch Supervisor Kevin Belanger, Building Inspector Kelly Dearborn-Luce and Highway Foreman William Goss and Selectmen’s Secretary Iris Campbell.
Meeting was opened at 6:00 p.m. by Robert Buker.
6:00 p.m. - Department Head Meeting:
Mr. Buker asked, those present, if on department head meeting nights we should begin the meeting at 5:30 p.m.?
The consensus was to keep it at 6:00 p.m.
Mr. Goss suggested not taking public comments during the department head meeting. After all it is a department head meeting and it would help to move the meeting along.
Mr. Buker agreed.
Mrs. Dearborn-Luce asked about creating a payment plan for the payment of the impact fee, on a case by case bases? She has someone who is in a hardship to pay the fee.
Mrs. Rousseau said the Town should not become a collection agency.
Mr. Buker said all fees should have been included in the construction loan.
Mr. Stetser said the payments should not last for more than a year.
Mr. Buker said no on making payments to pay the impact fee.
Mr. Galpin said no.
Mrs. Rousseau said no.
Mrs. Dearborn-Luce has been researching mosquito testing and control. It would cost $5,600 which includes permit and surveillance. This would allow us to trap and test Grimes Field and the school grounds. If any of the tests came back positive, we would have spray, which could be costly.
Mr. Goss said the paving is done on Barden Hill Road, Second N. H. Turnpike, Gould Pond Road and Windsor Road. The new truck is in, we are hauling winter sand, doing fall grading and other projects. He said the budget looks fine.
Chief Roarick said the police department lost the softball game and he will be mowing the fire department lawn. He said they had 43 applicants for the open position and will be holding testing on Saturday.
Mr. Buker asked if he was still actively seeking part-time help?
Chief Roarick answered yes.
Chief Roarick and Mr. Belanger are researching the best new telephone system to replace the outdated system presently in the station.
Mr. Galpin asked if the Chief had job descriptions for all the positions in the department?
Chief Roarick answered yes.
Mr. Galpin asked for a copy.
Mr. Levesque said the NHDES came to do an inspection of the transfer station and it went well.
Mr. Buker asked if we were doing okay with revenues?
Mr. Levesque answered yes.
Mr. Murdough said things were quiet.
Mr. Brigham said he is changing the teen center hours. He is opening at 2:30 p.m. for quiet time on Monday and Wednesday, which are used for study time. He said the community wood shed is full. He is applying for some incentive money, but there isn’t as much available this year as in the past. The second substance abuse film is finished and will be available for viewing.
Mr. Buker asked if he held any class on the dangers of texting while driving?
Mr. Brigham answered no, but he does do other courses.
Chief Stafford said volume is way up, 460 EMT calls and 256 fire calls so far this year. The coverage of shifts is working very well. He said in 2011 the Board should consider filling the vacancy of full-time EMT created when he was appointed chief. He informed the Board that the FCC, in 2013, is mandating the move to narrow band radio frequency, which will require the purchase of new radios for $45 each. He has just been notified by Motorola that, as of December 31, 2010, they will no longer support the radios the department received from the State. He said the new fire engine will be here in November and the new ambulance will arrive in October.
Mr. Bailey said it was a good summer at the parks. He said Manahan Park was busy and the number of children taking swimming lessons was up a little. He said the burned shed has been replaced and is full of supplies. He said the pavilion site work is done, the building will be ordered and done by winter.
He said there is a cost issue with metering the water used to water Grimes Field. The Committee is looking into other options other than metering, like pumping from the river. They will find the best method without putting a burden on the town.
Mr. Stetser said he had visited Manahan Park and said it is in very good shape.
Mr. Goss asked why the Water and Sewer Department is charging the town for water and sewer usage?
Mr. Mellen said it was decided before he became a commissioner.
Mr. Stetser said the State wants the town to have 100% accountability and control over the water usage.
Mr. Mellen said the Commissioners have discussed helping the Parks and Recreation Department with the piping for sprinklers.
Mr. Goss said he has two ambulance boxes does anyone need them? They are in very good shape.
Mrs. Rousseau suggested putting them on Craig’s List.
Mr. Buker agreed.
Mr. Stetser asked Mr. Brigham for assistance with putting them on Craig’s List.
Mr. Belanger said every thing is going well and the budget looks good. The staffing is in good shape. He is working with Chief Roarick on the new telephone system for the police station and Chief Stafford with the department’s radios.
He was upset about not being notified about the creation of the dispatch committee and when they would be meeting.
Mrs. Campbell said Mrs. Brien-Baker had mailed him the information to his personal mailbox.
Mr. Belanger suggested using the office mailboxes next time, as he only checks his mailbox once a month.
Mr. Mellen said a new water line has been installed on Norton Drive. He said the sewer plant upgrade project is on going.
Chief Roarick asked Mrs. Campbell what he should do with a headstone someone had brought to the station?
Mrs. Campbell said she had heard about it and had notified Matt Brissette, the cemetery caretaker, to look into it.
Chief Stafford said the New Hampshire Firefighters Association was having a ceremony on October 10 for firefighters who have died in the line of duty. Hillsborough has one, Richard Cross, who died in February of 1935 while fighting a fire.
Mr. Stetser said Planning Director Shane O’Keefe was not here because of medical reasons but did submit a report which was distributed to the Board. The report updated the Board on the status of the following projects: Farmsteads, Woods Woolen, Safe Routes to School, Planning Board activities, Capital Improvement Plan, ELVD Master Plan, Hillsborough’s Master Plan, he is assisting the Economic Development Committee, completion of the Stone Arch Bridge Project and he is assisting with the application of grants for the Library project.
7:11 p.m. Kenny-Lynn Dempsey and Mike Kelleher, from the State E-911 office, came in to speak to the Board regarding the State’s offer to come and map the town for 911 purposes.
Mrs. Dempsey asked if the Board had any questions?
Mr. Buker asked if there would be any charge to the town?
Mrs. Dempsey answered no.
Mr. Kelleher said the State would be asking for the Town’s assistance in completing the mapping.
Mrs. Dempsey said they would be notifying the Town of any items they find that don’t meet the standards set.
Mr. Kelleher explained the process and answered questions.
Mr. Buker asked about mapping cell phones, as many households don’t have land lines.
Mr. Kelleher answered most cell phones have GPS capability.
Chief Roarick asked about roads with the same name and exchange but are in different Towns? Is there some way of flagging them?
Mr. Kelleher said that can be fixed with the mapping process.
The discussion on the mapping process continued.
Mr. Buker asked how long the waiting list was?
Mr. Kelleher answered about two years or more.
Mr. Buker said about three years from start to finish.
The Board thanked them for coming in.
7:55 p.m. Joan Giacobbe came in to speak the Board about her property on LaSala Road
Mr. Buker made a motion to enter a non-public session under RSA 91-A:3 II c - matters that, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person request an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine or other levy, if based on inability to pay or poverty of the applicant. Mrs. Rousseau seconded the motion. The Board voted by roll call: Mr. Buker - yes, Mrs. Rousseau - yes and Mr. Galpin - yes.
7:56 p.m. The Board entered a non public session with Mr. Buker, Mrs. Rousseau, Mr. Galpin, Mr. Stetser, Mrs. Campbell and Mrs. Giacobbe in attendance.
Mr. Buker made a motion to return to a public session. Mrs. Rousseau seconded the motion. The Board voted by roll call: Mr. Buker - yes, Mrs. Rousseau - yes and Mr. Galpin - yes.
8:10 p.m. The Board returned to a public session.
Mr. Buker made a motion to seal the minutes. Mr. Galpin seconded the motion. The Board voted by roll call: Mr. Buker - yes, Mrs. Rousseau - yes and Mr. Galpin - yes.
Mr. Buker made a motion to advise Mrs. Giacobbe to submit a valid “Notice of Intent to Cut Wood or Timber” signed by both property owners as soon as possible. Mr. Galpin seconded the motion. The Board voted by roll call: Mr. Buker - yes, Mrs. Rousseau - yes and Mr. Galpin - yes.
The Board signed the following items:
a. Selectmen’s Meeting Minutes 8/31/10 - as amended
b. Payroll Voucher #36 & #37
c. Expense Voucher #18
The Board filed the following-tabled item from the last meeting:
a. A letter from the McGrath Law Firm RE: 35 LaSala Road - was addressed during the non-public session.
The Board reviewed and acted on the following correspondence and new business:
a. A letter from NHDOT RE: Biennial Inspection of ELVD owned Bridges - Mr. Stetser said the State has deemed the bridge unuseable. ELVD is contesting the findings.
b. Email from Bradford residents RE: Detour - Mr. Stetser said the Board has no legal jurisdiction over a detour set-up by other towns.
c. A letter from Ann Mooney RE: Resignation from Supervisor of the Checklist - Mr. Galpin said the Supervisors of the Checklist have already appointed Joyce Bosse to serve until town meeting in March. Mr. Galpin made a motion to accept Mrs. Mooney’s resignation. Mrs. Rousseau seconded the motion. The Board voted by roll call: Mr. Buker - yes, Mrs. Rousseau - yes and Mr. Galpin - yes.
d. Complaint from Robert Beard - Mrs. Campbell said Mrs. Dearborn-Luce had spoken to the property owner regarding this issue. The Board asked that Mrs. Dearborn-Luce indicate on the form what she had done and sign it.
e. A letter from The Coalition Communities
f. Correspondence between Douglas Hatfield & Comcast - Mr. Stetser asked the Board if they wanted him to call the person at Comcast he had worked with when he was in Winchester and working on the very same issue? The Board answered yes.
g. Letter and Booklet from Hillsborough County RE: HC Design Charrette Report
h. August Expenses and Revenues - was distributed to the Board
Mr. Galpin asked how seriously the Board should take Mr. Coffey on the four points he discussed with the Board at their last meeting?
Mr. Buker said they should contact Richard M. Monahon, Jr. to take a look at 61 and 63 W. Main Street for fire safety issues
Mrs. Rousseau agreed.
Mr. Galpin asked Mr. Stetser to call Mr. Monahan to arrange the inspection.
Mr. Stetser said Attorney Donovan suggested the Board totally release Mr. Coffey from all prior agreements.
Mr. Galpin asked Mrs. Campbell to research the August 2008 meeting minutes for any reference to Mr. Coffey and his departure agreement.
Mr. Stetser brought the Board up to date regarding the Panarello case. He said on January 11, 2011 our attorney will request summary of judgement by the court.
Mr. Buker asked if there was a motion to adjourn?
Mrs. Rousseau made a motion to adjourn the meeting. Mr. Galpin seconded the motion. The Board voted by roll call: Mr. Buker - yes, Mrs. Rousseau - yes and Mr. Galpin - yes.
The meeting was adjourned at 8:35 p.m.
Respectfully submitted,
Iris Campbell
Selectmen’s Secretary
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