MINUTES
SPECIAL COMMISSION MEETING
Thursday, September 6, 2018
6:30 PM
A. ~CALL TO ORDER- Mayor Surrency
~~~~~~~~1. ~Invocation- Vice Mayor Howard
~~~~~~~~2. ~Pledge of Allegiance – Commissioner Bouie
B. ~APPROVAL OF AGENDA
Moved to approve the agenda
Motion- Commissioner Bouie Second- Commissioner Roberts-Cheatham
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
C. ~RECOGNITIONS & GUESTS- None
D. ~COMMITTEE REPORTS/PRESENTATIONS/PROCLAMATIONS- None
E. ~CITIZEN COMMENTS - None
F. ~ROUTINE ITEMS
1. Commission Meeting
A. 2nd Budget Workshop 08/21/18
B. Regular Commission Meeting 08/21/18
Moved to approve the above minutes.
Motion- Commissioner Bouie Second- Vice Mayor Howard
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
2. Resolution- Mittauer Engineering Services Agreement, SRF
Moved to authorize the Mayor and City Manager to execute the Engineering Services Agreement with Mittauer & Associates
Motion- Commissioner Floyd Second- Commissioner Roberts-Cheatham
City Attorney Hoehn read the Resolution by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
No |
Mayor Surrency |
Yes |
Vote 4-1
3. Resolution- Easement to St. John’s River Water Management District
Moved to adopt the Resolution authorizing the conveyance of an easement to St. John’s Water Management District.
Motion- Commissioner Roberts-Cheatham Second- Commissioner Bouie
City Attorney Hoehn read the Resolution by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
4. Resolution- Authorizing the Submission for 2018-2019 Florida Job Growth Grant Fund Public Infrastructure Grant
Moved to approve the Resolution to submit the application.
Motion- Commissioner Roberts-Cheatham Second- Vice Mayor Howard
City Attorney Hoehn read the Resolution by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
5. Resolution- Hawthorne Athletic Park Phase III
Moved to approve as the City’s agent Fred Fox Enterprises, Inc. to submit write and submit the grant application to FRDAP for a total of $50K.
Motion- Commissioner Bouie Second- Commissioner Floyd
City Attorney Hoehn read the Resolution by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
6. Resolution- Little Orange Creek Nature Park Phase II
Moved to approve as the City’s agent Fred Fox Enterprise, Inc. to submit write and submit the grant application to FRDAP for a total of $50K.
Motion- Commissioner Bouie Second- Commissioner Floyd
City Attorney Hoehn read the Resolution by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
7. Resolution- Gator Gobblers, License Agreement
Moved to approve the Resolution authorizing the Mayor and City Manager to execute the agreement.
Motion- Commissioner Roberts-Cheatham Second- Commissioner Floyd
City Attorney Hoehn read the Resolution by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
8. Resolution- Adopting a payment schedule for interdepartmental funds
Moved to approve the Resolution Memorializing the schedule of payments to inter-fund receivables and payables.
Motion- Commissioner Roberts-Cheatham Second- Vice Mayor Howard
City Attorney Hoehn read the Resolution by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
G. PUBLIC HEARING
FIRST READING
1. Tentative Adoption of the FY 2018-2019 Preliminary Millage Rate
Moved to adopt the Resolution as presented to adopt the same rate for 2018-2019 as the prior year rate of 5.3194 mills.
Motion- Vice Mayor Howard Second- Commissioner Bouie
City Attorney Hoehn read the Resolution by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
2. Adopting the Tentative Budget for FY 2018-2019
Moved to adopt the Ordinance creating the Tentative Budget for FY 2018-2019
Motion- Commissioner Roberts-Cheatham Second- Commissioner Bouie
City Attorney Hoehn read the Ordinance by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
SECOND READING
1. Odom Annexation
Moved to adopt the Ordinance for annexation A 18-4 Odom Annexation Ordinance 2018-? On 2nd Reading.
Motion-Vice Mayor Howard Second- Commissioner Bouie
City Attorney Hoehn read the Resolution by title only.
Commissioner Bouie |
Yes |
Commissioner Floyd |
Yes |
Commissioner Roberts-Cheatham |
Yes |
Vice Mayor Howard |
Yes |
Mayor Surrency |
Yes |
Vote 5-0
H. DISCUSSION ITEMS
City Manager- the road crew removing a root has damaged the concrete fence at the cemetery. The road crew contacted staff about resolving the issue to fix the fence. Have started negotiating with the road crew to see what they could do. Mayor Surrency asked if we buy the material will they install it.
I. CITIZEN COMMENTS
Marian Rucker- West end of SE 62nd was clean. The Stadium Road on corner of SE 65 Avenue needs cutting. ~
J. ~REPORTS/ANNOUNCEMENTS/INFORMATION
1. City Manager Vause gave a brief City Manager’s report.
2. City Attorney Hoehn- Alachua Co Attorney Office asked for input on Ethics training. Asked if City of Hawthorne is willing to continue through the County. City Commissioner stated all have been receiving training through Florida League or online.
3. City Commission
A. Commissioner Floyd- None
B. Commissioner Roberts-Cheatham- Gave an update on Super Seniors.
C. Commissioner Bouie- None
D. Vice Mayor- None
4. Mayor Surrency- Friday Hawthorne vs. PKY in football at 7:30PM in Hawthorne. Thank you to the City Manager for representing Hawthorne in last night meeting. Asked the City Manager to contact Alachua County about bringing service to Hawthorne like discussed at the open house.
K. ~ADJOURN
The meeting was adjourned.
These minutes are submitted for approval.
Lakesha H. McGruder, MMC Matthew Surrency, Mayor
City Clerk
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