Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Minutes
Tuesday, August 02, 2016 – 5:30 PM
Selectboard: Chairwoman Margaret A. Charig Bliss, Selectman Robert Marshall
Staff: Aaron Patt, Town Administrator; Janet Renaud, Conservation Commission
Public: Ken Paulsen, Marlene Paulsen
5:35 p.m. The meeting was opened by Chairwoman Charig Bliss.
Documents for Review/Approval
- Approval of A/P Checks - July 20th, July 27th, & August 2nd
- Approval of Waste Water Checks - July 20th, July 27th, & August 2nd
- Approval of Meeting House Rentals (4)
- Approval of Oak Park Rental – Uplift Music Festival
- Payroll for July 29th
- Vacation Request(s) - 2
- Accept Tax Collector Tax Lien for 2015
- Intent to Cut R1-20, 20-9-1.
- Two Cemetery Deeds
- Rate of Co-Pay Deduction change for Employees
- Purchase Order to replace dump body on Ford F550 1-ton truck
- Minutes from June 7th Meeting
- Acceptance of the 2015 Tax Liens from the Tax Collector
- Intent to Cut for R1-20 & 20-9-1
- Vacation Request- DPW Manager Beauregard
- Vacation Day Request – DPW H.F.
- Used Oil Collection Grant Delegation of Authority
- Health & Dental Insurance Employee Co-Pay Deduction - updated form for 2016/2017
- Greenvale Cemetery deeds for Lot 17B, Row 18 & Lot 18A, Row 18
- Purchase Order – Ford F550 Replacement Bed
- Statutory Tax Lien dated July 18, 2016 for unpaid taxes for fiscal year 2015
- Meeting House Rental Agreement for a resident rental - 9/11/16
- Meeting House Rental Agreement – Historical Society, Dinner Mystery 9/17
- Meeting House Rental Agreement – Funeral Service
- Meeting House Rental Agreement – Funeral Service
5:30 PM: Public Forum
There were no members of the public present for the public forum.
5:45 PM: Acceptance of the Greenfield Planning Board Comments
At 5:45 pm the Selectboard reviewed documents received from Planning Board Chair Paul Renaud. The first document was a comment required by RSA, from the Planning Board, regarding the request by John Paradise to build a house on a Class VI road. Attached to this letter-of-comment were the Town of Bennington requirements to Mr. Paradise, as the Town of Bennington would be required to provide emergency services to the house location. On a motion by the Chair and a second by Selectman Marshall, the Board voted 2-0 in favor of accepting the Planning Board’s recommendations for review, with the intention of scheduling a time slot during the August 16th Selectboard meeting to review and make a determination.
6:00 PM: Janet Renaud, Conservation Commission
At 6:00 pm Janet Renaud came before the Selectboard to advise them that the Greenfield Conservation Commission (ConComm) is interested in taking over stewardship of the George Proctor Recreation Area located on Savage Road, also known as the Sportsman’s Club, located at Map 5 Lot 18. Ms. Renaud provided some background on the agreement executed between the Sportsman’s Club and the Town in the early 1950s. She noted that if the Sportsman’s Club did not uphold the purposes of promoting recreation, hunting & fishing on the property then the Selectboard could post a dissolution notice in a public place for three weeks, in order to dissolve the agreement with the group.
A discussion followed that outlined the interest of the Conservations Commission in having the Town of Greenfield dissolve its partnership with the Sportsmen’s Club and enter into a stewardship agreement with the ConComm. After discussion, the Chair suggested that the Selectboard take the request under advisement. Selectman Marshall agreed pointing out the need to have Selectman Atherton present before the Selectboard could make a decision. The Chair said that Greg Martus of the Sportmen’s Club should be contacted before making a decision.
6:30 PM: Non-Public RSA 91-A:3 II A & C
At 6:30 pm Police Chief Brian Giammarino came before the Selectboard accompanied by Chief Fred Douglas of Francestown. The Chair, noting that the agenda had been posted for a non-public meeting, made a motion to enter into non-public session under RSA 91-A 3:II A and C. Selectman Marshal seconded the motion. On a roll call vote the Board voted 2-0 to enter into non-public session. At 8:04 the Board voted to exit non-public meeting on a vote of 2-0 and to seal the minutes.
8:05 PM: Selectboard Work Session
At 8:05 pm the Selectboard took up a discussion of their meeting schedule for the remainder of the year. It was determined that the Board would meet on the 16th of August and that they would cancel their meeting scheduled for August 23rd. The Board agreed to meet on Tuesday, September 6th and then every Tuesday thereafter, with the exception of primary day on September 13th, and General Election day on November 8th. On both of these Tuesdays, the Selectboard meetings will move to the Thursday of that week: September 15th, and November 10th.
The Chair reviewed the Consent Agenda. After review of the Consent Agenda the Chair made a motion to accept the Consent Agenda as presented. Selectman Marshall seconded the motion. The Board voted 2-0 in favor to accept the Consent Agenda.
The Board reviewed a request by the DPW department to purchase Calcium Chloride. The Board provided instructions to the Town Administrator on how the purchase should be handled.
The Board discussed the recreation department and it was a consensus that recreation activities should be migrated out of the Town Administrator’s office and job description.
Adjournment
The time being 9:47 pm the Chair moved to adjourn. Selectman Marshall seconded. All were in favor, and the motion carried 2-0.
The meeting adjourned at 9:47 PM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.
_________________ _______________________
Chair, Margaret Charig Bliss, Robert Marshall, Selectman
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