Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Work Session Minutes
Thursday, May 28, 2015 – 4:00 PM
Selectboard: Chairwoman Selectwoman Karen Day, Selectwoman Margaret Charig Bliss, Selectman Stephen Atherton Jr.
Staff: Administrator Patt,
Public:
The meeting was called to order at 4:00 PM by Chairwoman Karen Day.
Documents for Approval/Review/Signature
The Selectboard reviewed and/or signed the following items:
- A/P Invoices
- A/P Checks
- Waste Water Checks
|
4:00 PM: Selectboard Non-Public Session
At 4:10 pm the Selectboard voted on a roll call vote, 3-0 to enter non-public session under RSA 91-A:III b, hiring of any person as a public employee. The board voted to end non-public session at 5:55 pm. The minutes were sealed. It was noted that the Selectboard had voted to promote Neal Beauregard to DPW Manager – Roads division. It was also noted that Todd Mason had been promoted to Road Foreman. The Board voted to promote Patrick Greene to a new position as DPW Manager - Buildings and Grounds division.
6:00 PM: Recess
At 6:00pm the Board voted to recess the meeting and to have pizza with the DPW crew. The Chair praised the DPW crew and thanked them for their hard work and patience as the Board worked through a restructuring of the department.
6:30 PM: Work Session
The Selectboard held a brief discussion about upcoming projects with the DPW crew. A discussion about the amount of sand needed for winter was held. It was noted that after the severe winter of 2014/2015 that there would need to be greater than 4000 yards of sands removed from the sand and gravel site to replenish winter stockpiles. The Board discussed the time frame that this would require. Mr. Beauregard suggested that the time frame of twenty days was tight. Calculations of the number of truckloads required to move that amount of sand were discussed.
There followed a discussion on the Capital Improvements Plan. Mr. Beauregard noted that the 6-Wheeler was not starting after being shut down warm, indicating the possibility of a high pressure oil leak. The cost of the repairs to the vehicle was discussed briefly and it was noted that DPW would be asking to replace the 6-Wheeler in 2016. Quotes are being collected and reviewed. It was suggested that the MACK platform with some adjustments for size was the preferred platform for the type of work that DPW encounters.
Next Mr. Beauregard provided an update on the Russell Station Road project. Sanford Engineering was brought in to design the culvert between two wetlands on Russell Station Road. The Department of Environmental Services (DES) computer models have designated the crossing as a tier three, which they indicate should have a 16’ bridge. Mr. Beauregard reported that Sanford Engineering communicated that a bridge is not feasible for the town and that a reasonable solution would require compromise. Mr. Beauregard said that the cost of a tier three solution was not feasible and that a compromise solution may also not be affordable in 2015. As an alternate plan he suggested that the portion of Russell Station road after the railroad tracks to the Lyndeborough town line, a total of 3700 feet, be reclaimed and paved. Another
section of Longwood drive or East Road could be substituted for the first 1200 feet of Russell Station Road. The first 1200 feet of Russell Station Road would be budgeted for 2016, including the cost of a DES approved wetland crossing. Mr. Beauregard also advised that for this crossing, the time frame for DES approval was likely to stretch out to the full 75 days allowed to them, as opposed to the 45-50 days originally estimated by the engineering company.
At 7:25 pm the Board approved A/P invoices, A/P Checks, and signed Waste Water checks.
At 8:00 pm the Board met briefly with Kathy Valliere, Greenfield Tax Collector. Ms. Valliere outlined recent activity for deeding properties. It was noted that all but three of the owners notified had entered into payment agreements or were paying. The Selectboard agreed that the Administrator and Ms. Valliere would follow up over the next week with progress reports. The Selectboard outlined their intentions to the Tax Collector on two properties, which are pending additional information from the owners. If the information was received then the owners would be provided extensions in order to complete arrangements necessary to pay the taxes owed.
Adjournment
On a motion by the Chair, and a second by Selectwoman Charig Bliss, the Board voted to adjourn. The motion carried 3-0. The meeting adjourned at 9:37 PM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.
_________________ _______________________ ______________________
Chair, Karen Day Margaret Charig Bliss, Selectwoman Stephen Atherton Jr., Selectman
| 
