Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Work Session Minutes
Wednesday, March 18, 2015 – 4:30 PM
Selectboard: Chairwoman Selectwoman Karen Day, Selectwoman Margaret Charig Bliss, Selectman Stephen Atherton Jr.
Staff: Administrator Patt
Public:
The meeting was called to order at 4:30 PM by Town Administrator Aaron Patt
Documents for Approval/Review/Signature
The Selectboard reviewed and/or signed the following items:
- A/P Invoices
- A/P Checks
- Primex Contribution Assurance Program (CAP)
- Workers’ Compensation
- Property and Liability
- Employee salaries and adjustments
- Employee Severance
- Employment applications Hvy Equip. Op. -to date
- Minutes of past meetings
- Budget update – Town Meeting results
At 4:30 PM the Administrator opened the meeting in the absence of the previous Chairperson. A welcome was extended to Selectman Stephen Atherton Jr. Opening remarks regarding the election of a new Chairperson were addressed to the Board members. The Administrator asked for a nomination for the Chair. Selectwoman Charig Bliss made a motion to appoint Selectwoman Karen Day Chair. The motion was seconded by Selectman Atherton. The vote passed 2-0 with one abstention. Selectwoman Karen Day was recorded as the new Chairperson for the Greenfield Selectboard. The Administrator turned the meeting over to Chairperson Day.
4:40 PM: David Hall, Fire Chief
At 4:40 PM the Selectboard welcomed Fire Chief David Hall to the meeting. Chief Hall discussed the management of personnel files at the Fire Department. Next the Chief touched on his interest in meeting with the management of Crotched Mountain Rehabilitation Center in order to make introductions and foster ongoing relationships with the CMRC safety coordinators. The Chief suggested that he would be interested in a tour of the facility in addition to meeting with the safety program people.
Next the Board and Chief Hall discussed the results of the 2015 Town Meeting. The discussion outlined pending expenditures needed at the Fire Department for the vehicle repair and maintenance line to fix tanker one.
5:00 PM: Jim Morris, Fire Warden
At 5:00 PM the Board met with Jim Morris, Fire Warden. Mr. Morris outlined the need for a new brush truck. The current truck is from the 1970s and is a loaner from the State. A discussion followed about the savings account that the Fire Department has been contributing to up until 2015. A conversation about the cost for new and used brush trucks was held. It was determined that the Fire Department and the Forest Fire Warden would need to split the cost of a used brush truck by using funds from the Forest Fire savings account and funds from the Fire Department Apparatus Capital Reserve fund. The Board requested that the Administrator investigate the account and determine how it was set up and what the original purpose of the fund was when voted.
6:00 PM: Ron Lucas
The Board welcomed Ron Lucas to the meeting. Mr. Lucas expressed his concern that the process for the town taking over Driscoll road, as voted in 2014 Town Meeting, appeared incomplete. He said that people living on the road are hoping that the town will begin maintaining the road. A discussion followed about Town Counsel’s recommendations for having the land owners grant an easement to the town so that in the future there would not be any questions about the Town’s ability to provide maintenance on the road. The Chair assured Mr. Lucas that the town voted at Town Meeting to take over the road. The Selectboard has a few details it would like to work out before it takes over the road. A conversation about the past DPW Supervisor’s recommendations was held. Essentially the previous supervisor did not find any
issues with the road, but after his resignation questions arose as to the width of the road and DPW’s ability to perform work along the sides of the roads. Additionally the culverts and a bridge on the road have not been provided with engineering weight approvals. So the Town doesn’t have a clear idea of the weight rating for the drainage on that road.
A discussion about having Town Counsel provide a letter to each of the abutters was held and the consensus of the Selectboard and Mr. Lucas would be that the letter would act as a permission from landowners abutting the road for the Town to begin maintaining the road.
Adjournment
On a motion by the Chair, and a second by Selectwoman Charig Bliss, the Board voted to adjourn. The motion carried 3-0. The meeting adjourned at 8:00 PM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.
_________________ _______________________ ______________________
Chair, Karen Day Margaret Charig Bliss, Selectwoman Stephen Atherton Jr., Selectman
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