Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Meeting Minutes
Wednesday, September 10, 2014 – 4:30 PM
Selectboard: Chairwoman Debra Davidson, Selectwoman Margaret Charig Bliss
Staff: Administrator Patt, DPW Supervisor Tim Murray
Public:
The meeting was called to order at 4:35 PM by Chairwoman Davidson.
Documents for Approval/Review/Signature
The Selectboard reviewed and/or signed the following items:
§ A/P Invoices
§ A/P Checks
§ Payroll
§ Oak Park Rental – Wedding
§ Personnel Administration – Approval form
§ Vacation Request form
§ DPW Monthly Report binder
§ Lyndeborough Selectmen’s Correspondence
§ MOU / UNH & Town of Greenfield – E911 GIS mapping
§ BCM Environmental & Land Law – Allrose Farm site plan appl.
§ NNETO (Fairpoint) vs. City of Concord 8/29/2014 decision
§ Transmittal letter for Trustee of Trust Funds re: Assessing CRF – Revaluation payment.
Chairwoman Davidson opened the meeting at 4:35pm.
4:30 PM: Work Session
DPW Supervisor, Tim Murray approached the Board with three bids to re-pave a portion of New Boston Road. The Board discussed the three bids with Supervisor Murray. Mr. Murray explained that he spoke to the low bidder before making a recommendation because he wanted to ensure that the amount was sufficient and that the bidder could ensure a good job. The Board agreed to accept the low bid from Sullivan Paving as recommended by the DPW Supervisor, in the amount of $6,600. The Board asked about the potential to have the apron paved at the gravel site on Forest Road. Mr. Murray confirmed that he can have that done by the same vendor as there is money in the budget to cover this expense.
The Chair had several notes to go over with the Supervisor:
· the fence/gate at the waste water site,
· the playground mulch at Oak Park,
· the lights at the Town Office and around the Common- the timer is not adjusted properly,
· the windows at the Meeting House, 2 require repair and many require cleaning,
· the telephone lines on Mountain Road,
· and a request for another article in the Spirit.
The Board and Mr. Murray discussed these points and noted that these “DPW tasks” are the type of tasks that take the DPW crew off the road maintenance detail, which has been a topic of high interest in the last several meetings with the DPW Supervisor. This conversation turned to the question of hiring a part-time person for the winter season to plow and shovel snow. The Board and Mr. Murray then discussed the current situation, which includes a part-time person for snow storms combined with some part-time hours at the recycling center. Mr. Murray indicated that he had conversations with the Recycling Supervisor and the Town Administrator. Both he and the Recycling Supervisor agreed there was more than enough work just between their two departments to justify a full time person. The Board indicated that they
would be supportive of a full time person to handle some hours at the Recycling Center and the remainder for DPW and building management. The Chair asked the Administrator and Mr. Murray to draft a proposal for a full time position broken out between DPW and the Recycling Center hours.
The Board then discussed each of the items noted above.
· Mr. Murray indicated that he had two fence gates; one a six foot gate, and one nine foot gate that he could re-use at the Waste Water facility to gate the Right of Way between Depot St. and Forest Road.
· Mr. Murray indicated that the lights around the Common and around the Town Office parking lot were on a timer set at the street junction box. He said he could adjust the timer to turn the lights on and off at more appropriate times.
· Mr. Murray remembered that there were at least two cracked windows at the Meeting House because Mike Borden had volunteered to help fix the windows with the help of the local Boy Scout troop. The Chair noted that there are lights in the Meeting House that need to be replaced. Mr. Murray indicated that there are also lights at the Town Office that also need to be replaced. The Chair acknowledged this is an ongoing maintenance item.
· The Chair asked for a report from Mr. Murray about the telephone service on Mountain Road. There was a section of telephone cable underground that was pulled up during road maintenance. Mr. Murray reported that this happened previously in 2012, under the same road maintenance routine; and since that time the wires were never re-buried by the phone company. The wires were originally only a few inches underground whereas there is a specification (for burying the wires significantly deeper) that Fairpoint was never in compliance with from the start. Mr. Murray indicated that he has been in contact with both Fairpoint and the Public Utilities Commission
about the fact that Fairpoint had never re-buried their telephone wires properly on that stretch of the road. Mr. Murray reported that he notified Fairpoint that the Town would not take responsibility for the wires and that the PUC has been notified that the wires were not buried. The Board requested that a letter be written memorializing the conversation between Mr. Murray and Fairpoint. It was noted that several residents reported being without phones for up to 24 hours but at least one household has been without phone service for several days.
· Mr. Murray was asked if he would provide another article for the Greenfield Spirit and he said that he would be happy to write another article.
The Board reviewed briefly a recent decision in NNETO (Fairpoint) vs. the City of Concord and tabled any discussion until Selectwoman Day could be updated.
The Board signed a Personnel Administration request for payment form for Sgt. Roberge, authorizing the healthcare stipend for 4th quarter of 2013, in the amount of $250.00, which had not been paid in that year.
The Board signed a vacation request form for the Administrator for several days during September.
The Board voted on a motion by the Chair and a second by Selectwoman Charig Bliss for the Selectboard to return to a weekly meeting schedule, effective immediately. The vote passed 2-0.
The Board reviewed a letter from the Lyndeborough Selectmen regarding the potential of working together on a possible issue with the town lines. The Lyndeborough Selectmen noted that they had forwarded information on to their attorney for review.
The Chair signed a Memorandum of Understanding with the University of New Hampshire in order to provide E-911 GIS mapping data to the Broadband Coalition working with the Greenfield Economic Development Committee. This will allow for an address-based delineation of broadband in the community. Previous attempts to map broadband had been unsuccessful because the data was not available on a street address basis. This effort would ultimately support the NH Department of Resources and Economic Development (DRED) efforts to get a better sense of how to help communities attain broadband.
The Board reviewed a letter from BCM Environmental and Land Law (BCME&LL). BCME&LL is representing Allrose Farm and Michele Perron. The letter outlines that Allrose Farm will be submitting an application to the Planning Board at an upcoming meeting.
The Board signed a transmittal letter authorizing the Trustee of Trust Funds to make payment to Avitar Associates from the Assessment Capital Reserve Fund for the 2014 Revaluation currently underway pursuant to RSA 75:8-a - Five-Year Valuation. The revaluation terms are spelled out in the five year contract on file with the Town Office.
The Board reviewed the minutes of September 3rd and made minor corrections to the draft. The Board voted 2-0 to accept the corrected minutes.
Adjournment
On a motion by the Chair, and a second by Selectwoman Charig Bliss, the Board voted to adjourn. The motion carried 2-0. The meeting adjourned at 7:15 PM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.
______________________ ______________________
Chair, Debra Davidson Margaret Charig Bliss, Selectwoman
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