Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Meeting Minutes
Wednesday, May 28, 2014 – 4:30 PM
Selectboard: Chair Debra Davidson, Selectwoman Karen Day, Selectwoman Margaret Charig Bliss
Staff: Administrator Patt,
Public:
The meeting was called to order at 4:30 PM by Chairwoman Davidson.
Documents for Approval/Review/Signature
The Selectboard reviewed and/or signed the following items:
§ A/P Invoices
§ A/P Checks
§ Waste Water Checks
§ Health & Dental co-pay update 2014/2015 year
§ Meeting House Rental – Girl Scouts
§ Meeting House Rental – Harvest Fair
§ Greenfield Covenant Church site plan
§ Wastewater Site deed (s)
§ Greenfield Spirit draft publication
Chair Debra Davidson opened the meeting at 4:30pm. The Selectboard signed payroll, AP checks and AP invoices. The Board approved and signed meeting house rentals for the Girl Scouts and the Harvest Fair.
4:38 PM: Leah Fiscanaro Conway, Welfare Director
Leah Fiscanaro Conway came before the Selectboard to discuss a resident’s application for hardship abatement. The Selectboard, on a motion by the Chair and a second by Selectwoman Day held a roll call vote to enter into a non-public session under RSA 91:A –II c, Reputation. Chair Debra Davidson, Aye; Karen Day, Aye; Margaret Charig Bliss, Aye. The motion passed on a roll call vote of 3-0. At 5:06pm the Selectboard voted to end the non-public session on a vote of 3-0. It was noted that the Board had made the decision to deny the abatement and to seal the minutes. Both votes passed unanimously.
A conversation about welfare department issues took place. A concern was shared by the Welfare Director that Southwest Community Services, which receives a membership fee from the town has been referring all inquiries for help with heating/fuel back to the Town. The Selectboard and Welfare Director discussed several potential alternatives for helping Greenfield residents. Accountability at SWCS was also questioned and a conversation with their representative was encouraged. Lastly, a discussion on gift cards was held. In previous years gift cards for food and gas had been donated by residents and groups during the holiday seasons. This has been a big success.
5:00 PM: Work Session
At 5:00pm the Board opened a work session. The draft version of the Greenfield Spirit was reviewed. It was the consensus of the Board that minor administrative changes to the content would finalize the copy. This included adding in a reminder that both beaches are no-smoking facilities this year. Once the administrative changes were completed Selectwoman Day will email the document to the Town Office for printing.
The Selectboard reviewed a revised cafeteria plan that would update the Personnel Policies And Procedures Manual (Personnel Policy) for employees. The Personnel Policy allows employees to choose between taxable (payment in lieu of benefit) and non-taxable benefit (health insurance). The revised copy would take into consideration the maximum in lieu of benefit as outlined by the Department of Labor. The Board reviewed the plan and agreed that it would require further reading and review. The Selectboard received individual copies for review at home.
The Selectboard discussed a meeting with Primex representatives to discuss risk assessment audits and the relationship with Primex. The Administrator indicated that the dates were not available as yet but as soon as they were provided by Primex he would forward them for review.
The Board then reviewed a plan by Greenfield Covenant Congregational Church (GCCC) to improve their building and provide parking on their property. A series of deeds were reviewed showing that the Town has two rights of way from Depot Drive. A comparison of the GCCC plan was juxtaposed against a plan on file that was drawn up by East Coast Steel, a former owner of the GCCC and Town of Greenfield properties that showed the location of the right of ways (driveways) as they existed at the time the deeds were executed. The GCCC has scheduled a meeting for 6:00pm to meet with the Selectmen on June 4th.
Adjournment
On a motion by the Chair, and a second by Selectwoman Day the Board voted to adjourn. The motion carried 3-0. The meeting adjourned at 7:07 PM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.
______________________ _____________________ _____________________
Debra Davidson, Chairwoman Karen Day, Selectwoman Margaret Charig Bliss, Selectwoman
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