Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Meeting Minutes
Wednesday, May 21, 2014 – 4:30 PM
Selectboard: Chair Debra Davidson, Selectwoman Karen Day, Selectwoman Margaret Charig Bliss
Staff: Administrator Patt,
Public:
The meeting was called to order at 4:30 PM by Chairwoman Davidson.
Documents for Approval/Review/Signature
The Selectboard reviewed and/or signed the following items:
§ Payroll
§ A/P Invoices
§ A/P Checks
§ Minutes of 5/14
§ Employee vacation request (2 days)
§ Resident letter
§ HealthTrust waiver
§ Assessor’s abatement recommendation
4:30 PM: Documents for Approval/Review/Signature
The Selectboard opened the meeting at 4:30pm. The Selectboard signed payroll, AP checks and AP invoices. The Board approved the minutes of 5/14. The Board approved a vacation request. The Board reviewed a letter from HealthTrust regarding the probation period for their insurance offering. The Board reviewed a letter from a resident about Old Bennington Road.
5:00 PM: Work Session
At 5:00pm the Board opened a work session. The Board discussed recent reports of people who violated the road closed signs on Old Bennington Road while DPW replaced a collapsed culvert. The Board asked if DPW were forwarding license plate numbers to the police department for follow-up. The Administrator explained that the DPW Supervisor and the Police Chief met with him to go over the reporting procedure for DPW in case of people violating work zones or road closed signs. The Administrator would request that DPW follow up with the police department concerning recent incidents.
Next the Board discussed the DPW budget and asked if the sign budget was for street signs or for signage on roads, such as during construction or when work is taking place.
The Board asked that an email be sent to DPW Supervisor Murray and Fire Chief Loren White outlining the Primex risk assessment audits.
The Board then reviewed three abatement requests. An abatement request for a resident concerned with the number of fixtures taxed in the home was reviewed. The Board noted that the assessor recommended denying the request. On review of the assessor’s response and noting that the issue had been previously dealt with by the Town, the Chair motioned to deny the abatement and uphold the assessor’s recommendation. Selectwoman Day seconded the motion. The vote was recorded as 3-0 to deny the abatement application.
Next the Selectboard reviewed the abatement request by Fairpoint/NNETO by their agent Commercial Property Tax Management LLC (CPTM). On a review of the assessor’s recommendation and a recap of the background on the case, the Chair motioned to deny the abatement. Selectwoman Day seconded the motion. On a vote of 3-0 the Board upheld the assessor’s recommendations and denied the application for abatement.
Next the Selectboard reviewed an abatement request for hardship. The Board asked to meet with Welfare Director Leah Conway to better understand the applicant’s circumstances. The Board deferred voting on the application pending the meeting with the Welfare Director.
The Selectboard reviewed three quotes for road reconstruction as outlined in Warrant Article #20 voted on at Town Meeting. The Board reviewed a waiver of the purchasing policy. On a motion by the Chair to waive the purchasing policy requirements of a notice in the paper, and a second by Selectwoman Charig Bliss the Board voted 3-0 to waive the purchasing policy notice requirements. Next the Board reviewed quotes from Brox Industries, Pike Industries, and Continental Paving. Brox Industries bid $133,377 to pave Old Bennington Road. Pike Industries bid $152,105.24 to pave Old Bennington Road. Continental Paving Inc. bid $131,000. The Board noted that Continental Paving is the low bidder and recommended by DPW Supervisor Murray. On a motion by the Chair and a second by Selectwoman Charig Bliss the Board voted unanimously to
award the paving of Old Bennington Road to Continental Paving.
At 6:10 the Chair, Debra Davidson left the meeting to attend the Selectmen’s Advisory Committee meeting at SAU #1.
The Board continued with a discussion of the summer schedule. It was noted that the Selectboard had not had a “meet the new Selectwoman” meeting yet. After some discussion the Board voted 2-0 on a motion by Selectwoman Day and a second by Selectwoman Charig Bliss to have a pizza party and invite employees and committee members to the June 4th Selectboard meeting to meet Selectboard member Charig Bliss.
The Board discussed the summer session and indicated that at their next meeting they would outline the summer schedule and motion to begin meeting every other week starting June 4th.
Adjournment
On a motion by Selectwoman Charig Bliss, and a second by Selectwoman Day the Board voted to adjourn. The motion carried 2-0. The meeting adjourned at 7:15 PM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.
______________________ _____________________ _____________________
Debra Davidson, Chairwoman Karen Day, Selectwoman Margaret Charig Bliss, Selectwoman
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