Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectboard’s Meeting Minutes
Monday, March 27, 2014 – 4:30 PM
Selectboard:, Chairwoman Debra Davidson, Selectwoman Karen Day, Selectwoman Margaret Charig Bliss
Staff: Administrator Patt, Catherine Shaw, Katherine Heck, Sergeant Roberge
Public: Dylan Fisher, Monadnock Ledger Transcript
The meeting was called to order at 4:33 PM by Chairwoman Davidson.
Documents for Approval/Review/Signature
The Selectboard reviewed and/or signed the following items:
§ A/P Checks
§ A/P Invoices
§ Payroll
§ Minutes 3/06 & 3/13
§ Off-Site Signature Cards – People’s Bank
§ Certified Resolutions – People’s Bank
§ Application for Current Use – R7-16, R7-23-1, R7-27, R7-27-1, R7-27-1-1
§ Re-categorize Current Use land – R7-27-2, R7-23
§ Intent to Excavate - R1-1-3 GRVL
§ Avitar letter re: Fairpoint Abatement Filing
4:30 PM: Documents for Approval/Review/Signature
At 4:32 PM the Chair opened the meeting. The Board reviewed the A/P invoices, A/P checks, Payroll, and signed the minutes of March 6th and March 13th. The Board signed an Intent to Excavate. The Administrator and Selectboard reviewed the signature cards and certified resolutions for People’s Bank to add Selectwoman Charig Bliss to the bank’s file of authorized signatures. Former Selectman Rob Wimpory was removed. Catherine Shaw provided notary services for each signature. The signature cards required all of the Selectboard to sign three sets of account related paperwork and certifications of resolution.
Chairwoman Davidson reported to the Selectboard that the Selectboard’s Advisory Committee has been refused a meeting with the School Board.
A conversation about the open positions on the Trustee of Trust Funds was held. The Board deliberated on whether to advertise the open positions in the Greenfield Spirit. The Board discussed whether to run an advertisement in the newspaper of the open positions across all the boards and committees.
5:00 PM: Work Session
For the first regularly scheduled meeting of the Selectboard, the Selectboard chose to have a Work Session to discuss current and future issues with the new Selectman.
The Selectboard reaffirmed that they would move the meeting to Wednesday nights starting at 4:30 PM starting in April.
The Selectboard discussed the Rules of Order that outline conduct for Selectboard’s meetings. The Board discussed the benefit of expanding the rules into a handbook as many other communities have done. The Selectboard indicated that they would move forward with a Selectboard’s Handbook in which the role of the Selectboard would be expanded upon for future Selectboard and for the public.
The Selectboard received a memo from the Town Administrator addressing the Payment in Lieu of Benefit outlined in the personnel policy. The policy directs employees who are not taking health insurance to the Town Administrator for this payment, however there are no records of the benefit on file. The Board agreed to review a compilation of other town’s benefit payment and determine the best fit with Greenfield.
The Selectboard reviewed the abatement application from Fairpoint. A letter from Avitar was provided that discussed the abatement application. Gary Roberge, Senior Assessor reviewed the application and notes that it does not provide the relevant technical detail to be considered complete or technically sufficient. Therefore Avitar advises to deny the abatement application.
The Board reviewed the plans for the sand and gravel operation on Forest Road. The Board discussed a guideline document for DPW, the buffer around the site and the question of reclamation. The Board agreed that it was too early in the process, and the size of the current work area was so small that it would be some time before the question of reclamation was pressing. The Board agreed that it would schedule a time to walk the site with the DPW Supervisor. The Board also agreed that proper signage and flagging was an important safety feature as the work progressed.
The Board met briefly with Kathy Valliere, Greenfield Tax Collector to notify her of their change of meeting night. Tax Collector Valliere said that she could not move her meetings to Wednesday nights because she works in another town on that night. She would have to keep her meeting time to Thursdays. The Selectboard agreed that they would have to work around their new schedule should the need arise to meet with the Tax Collector.
The Board discussed the Planning Board Ex Officio position. Selectwoman Charig Bliss said that she would volunteer for the position.
The Board noted that on April 9th the Board would have to adjourn by 6PM due to scheduling issues.
On a motion by Chairwoman Davidson and a second by Selectwoman Charig Bliss, the Board voted to begin their bi-weekly meeting schedule starting April 2nd, 2014 and to authorize the Board members to execute their administrative duties in the off-weeks by coming in and approving A/P and Payroll. The motion passed 3-0.
After some additional administrative discussion the meeting was adjourned.
Adjournment
On a motion by Chairwoman Davidson and a second by Selectwoman Day, the Board voted to adjourn. The motion carried 3-0. The meeting adjourned at 7:36 PM.
The minutes are final when approved and signed by the Selectboard. A signed copy is on file in the Selectboard’s office.
______________________ _____________________ _____________________
Debra Davidson, Chair Karen Day, Selectwoman Margaret Charig Bliss, Selectwoman
| 
