Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, December 12, 2013 – 4:30 PM
Board of Selectmen: Chairman Rob Wimpory, Selectwoman Karen Day, and Selectwoman Debra Davidson
Staff: Town Administrator Patt,
Public: Norm Nickerson
The meeting was called to order at 4:30 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and/or signed the following items:
§ A/P Invoices
§ A/P Checks
§ Health/Dental Payment in lieu of Benefit
§ Peterborough Ambulance Contract + 2014 cost
§ Special Town Meeting Notice – review
§ Auditor’s contract – 2014
§ Abatement Recommendation – S1-1 – Avitar letter
4:35 pm: DPW Supervisor Tim Murray, Project Updates
The Board of Selectmen met with DPW Supervisor Tim Murray and received an update on the Steeple. The contract had been completed with one additional item not under contract, the rear steeple window, which the contractor was refinishing and will bring to the Meeting House when he has it restored.
The Meeting House furnace was discussed and it was reported that the vendors that Murray is talking with have agreed to expand their quotes to include propane furnaces. The quotes have not been completed but Murray expects that they will start to arrive this coming week. The Selectmen discussed the time constraints as they near the end of the year.
The furnace in the Town Office had stopped working the previous night and the Town Administrator had called for service to get it working. The building temperature was dropping during a ZBA hearing. The technician arrived around 9:30 PM and got the furnace running again. The next morning the furnace issue was turned over to DPW. Murray brought in a furnace technician that next day and had the furnace adjusted. Its fuel and air mixture was off and he learned that the way that the Town Office furnace cycles fuel causes the filter to gum up unless it’s changed once a month.
4:55 PM: DPW Supervisor Tim Murray, Annual Evaluation
On a motion by Selectwoman Day and a second by Selectwoman Davidson the Board voted on a roll call vote to enter non-public session under RSA 91-A II a, Employee Evaluation and Compensation. The Board voted Chairman Wimpory Aye, Selectwoman Day – Aye, and Selectwoman Davidson – Aye. The Board entered non-public session at 4:55 PM. The Administrator left the room with Selectwoman Karen Day taking minutes. The Board voted to exit the session at 5:47 PM and seal the minutes.
6:00 PM: Fire Chief Loren White, Ambulance Contract
The Board of Selectmen welcomed Fire Chief Loren White to the meeting. The Board wanted to address the 2014 Ambulance Service contract that had been received from Peterborough. The cost of the contract for 2014 has increased over 2013 from $16,225 to $20,555 or, $4,330. The cost is based on the amount of shortfall that the ambulance service doesn’t receive for its services. The Selectmen asked if this was a % of revenue that is uncollected due to insurance companies paying less than the amount billed, or, is it solely the amount of uncollected service fees because people don’t have insurance? Or is it a combination. The Board requested that the Administrator ask the Town of Peterborough for some additional information.
Chief White reported that the Receiving Hospital contract and the Ambulance contract are important components of the town’s response services. The receiving hospital contract is with Monadnock Hospital. The agreement is in front of counsel because there were some changes from the previous contract. The contract for the ambulance is new; there hasn’t been one in the past. Peterborough included the contract with their correspondence this year and Chief White wanted to know if it should be sent to Counsel for review as well. The Board of Selectmen asked if this was necessary or did White feel that the contract captured the spirit of what had previously amounted to a “handshake” agreement. White indicated that the contract didn’t appear to have anything new and that it was just a formalization of
their original agreement. The Selectmen discussed sending the contract to Town Counsel but decided not to do so.
7:40 pm: Non-Public Session
At 7:40 PM the Selectmen discussed the need to update Selectwoman Davidson on regarding compensation that the Board had voted in her absence the previous session. Selectwoman Davidson had been unable to stay for the entire meeting. On a roll call vote to enter non-public session under RSA 91-A II a, Employee Compensation. The Board voted Chairman Wimpory - Aye, Selectwoman Day – Aye, and Selectwoman Davidson – Aye. The Board entered non-public session at 7:40 PM.
The Board voted to exit non-public session at 7:50 PM. It was noted that the Board of Selectmen had voted to promote Catherine Shaw to Office Manager and provide a wage adjustment to $20.00 an hour.
Adjournment
On a motion by Chairman Wimpory and a second by Selectwoman Day the Board voted to adjourn. The motion carried 2-0. The meeting adjourned at 8:04 PM.
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s office.
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Rob Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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