Draft Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, August 22, 2013 – 4:30 pm
Board of Selectmen: Chairman Rob Wimpory, Selectwoman Karen Day, Selectwoman Debra Davidson
Staff: Town Administrator Patt, DPW Supervisor Murray, Police Chief Brian Giammarino
Boards:
Public: Myron Steere, Ken Paulsen, Mary Anne Grant
The meeting was called to order at 4:30 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
§ A/P Invoices
§ A/P Checks
§ Minutes 7/18
§ Primex P&L CAP Pool update
§ Resident complaint / Smoking at Sunset Lake Beach
§ Re-categorization of Current Use land: R4-42-2-1
§ Re-categorization of Current Use land: R4-42-2
§ Meeting House Rental Agreement / Harvest Fair 10/5/2013
§ Tax Collector’s tax lien listing 2013
§ Francestown ZBA – SNH Development regional impact vote
§ Resident letter to the Board of Selectmen
4:30 PM: Police Chief Brian Giammarino
Chairman Wimpory opened the meeting at 4:30 PM. Police Chief Brian Giammarino joined the Selectmen’s meeting. Chief Giammarino requested that the Board enter a non-public session for the purpose of discussing an ongoing investigation that involves juveniles. Chairman Wimpory made a motion to enter non-public session under RSA 91-A:3 II c, matters that would affect reputation, Selectwoman Karen Day seconded the motion. On a roll call vote of 3-0 the Board entered into non-public session at 4:35pm. At 5:20 the Board voted 3-0 to come out of non-public session and to seal the minutes.
The Board received an update on several business items including that Officer Frank Shea will be attending the full time Police Academy and part-time officer Terrelli was hired onto a full time position in another town. As a result the Chief has initiated a search for new part-time officers to help fill in the position that is open.
5:30 PM: Dee Sleeper, Town Clerk
At 5:30 pm the Board welcomed Dee Sleeper, the Town Clerk to the meeting. The Board asked several questions about the Town Clerk’s office. Clerk Sleeper indicated that the system in place is fairly old and was full of processes that she inherited from the previous clerk. The Board discussed deposits by the Town Clerk and a recommendation from the auditor in their recent audit letter. The Board requested that the Town Clerk make an adjustment to ensure that deposits are made in exact change at the bank.
6:00 PM: Myron Steere, School Board Representative & Roads Comm. Chairman
The Board moved to bring School Board Representative Steere’s meeting forward as Linda Grey was not present. Representative Steere provided an explanation of how his vote came about during the recent ConVal school board session. The outline in the paper did not capture the actual sequence of events. The conversation shifted to the Roads Commission; Mr. Steere is the Chair of the Commission and he provided a request that Tom Bascomb be appointed to the Roads Commission.
6:30 PM: Linda Grey, Country Line Lessons
At 6:30 pm the Board welcomed Linda Grey to the meeting. Linda expressed an interest in starting a Country Line Dance program through the Greenfield Recreation Department similar to the Step Class, which is run at the Meeting House. The Board and Ms. Grey discussed the idea at length. The Board indicated that they were generally in favor with the request as long as there were no children in attendance or in the class. The Board requested that the Administrator send a letter to Ms. Grey outlining the requirements for starting such a program.
6:45 PM: Town Administrator Update on the DRA’s MS-1 and MS-4
At 6:45 pm the Administrator outlined several issues that have come forward recently regarding the Department of Revenue’s MS-1 report of Inventory Valuation. As a result of the recent software update issues, the generator cut-over scheduled for the 23rd and the fact that the DRA has not posted the newest MS-1 form to their website, it was recommended to the Board that they sign off on a request for an extension. The extension request form was provided with a new date of 10/1/2013. The Board signed the MS-1 extension request form.
7:00 PM: DPW Supervisor, Tim Murray
The Board welcomed DPW Supervisor Murray to the meeting. Supervisor Murray said that he had several items for discussion with the Board.
The first item had to do with Oak Park. The sand pile for the ‘pump track’ is very fine sand it blows into the kitchen when the windows are open. The windows have to be open to allow the air to move so that mold doesn’t grow on the floors. The result is that the sand is building up on the surfaces of the counters and the floor causing the cleaning staff to complain to him. Secondly there have been some complaints from people who rent the pavilion because when it’s windy the sand, which is very fine, can blow through the pavilion. Supervisor Murray answered several questions from the Board about the pump track. Supervisor Murray indicated that John Hopkins had invited the Town’s insurance risk pool carrier, Primex, to the site to review the location of the pump track and the insurance carrier’s risk management consultant went through the park and provided a list of projects and issues that need to be addressed.
The Board discussed the location of the pump track and the consensus is that the track should be moved to a different location in the park. The Chair made a motion to move the sand and hold it in a place at Oak Park until the Town has decided where the pump track should be located. Karen Day amended the motion to include installing rocks around the perimeter of the leech field to keep vehicle traffic off of the grass. The Board voted 3-0 to have DPW move the pump track and to install rocks along the edge of the driveway.
The Oak Park building has been reported several times to the Highway garage and the Town Office recently because the lights are on at night, windows are open, and people are in the building constantly. The traffic was also occurring on days when the park is not rented.The Board and Tim discussed the merits of the current access system. There are a lot of keys out in the public domain. For security reasons it was suggested that the Board should have the building re-keyed and limit the amount of keys that can go out at a time. On a motion by Selectwoman Day and a second by Selectman Wimpory the Board voted 3-0 to re-key the building and to limit the number of keys that are given out.
Next the DPW Supervisor advised that a tree in the intersection of Francestown Road and Dodge Road creates difficulty when his men are plowing. He felt that the tree is more of a safety hazard for the DPW. The Selectmen indicated that they would prefer to see the tree and its location before determining that it should be taken down.
Lastly, DPW Supervisor Murray outlined that there are funds available in his budget to provide more road work before the season closes. The available options include shimming Russell Station Road or doing some work on the dirt roads. The work on the dirt roads includes adding gravel to either County or Swamp Roads as they have not had gravel added to build up the base and prevent mud in the spring. The Board asked for clarification. The roads are basically forest mat that has been stripped of trees, stumps, and topsoil but without any gravel added to provide the roads some basis for shedding water. The Board requested that the costs for the unpaved roads be calculated and provided at the next meeting in September.
The Board thanked Supervisor Murray for his time.
7:30 PM Nick Marks, President Monadnock Mountaineers
The Board welcomed Nick Marks to the meeting. Mr. Marks approached the Board and indicated that the Monadnock Mountaineers would like to erect a flagpole at the football field for use during games. The Board discussed the layout of the park and were joined by Mary Anne Grant of the Greenfield GIVers and Tim Murray, DPW Supervisor. At the end of the discussion the Board indicated that they would prefer to have a lit flagpole in between the gazebo and the baseball field.
8:00 PM Work Session
The Board reviewed a complaint about smoking at Sunset Lake Beach and a letter from a resident that outlined several areas of dissatisfaction with the beach and facilities. The Board discussed the correspondence and decided that the beach should be a non-smoking facility. On a motion by the Chair and a second by Selectwoman Davidson the Board voted 3-0 to make the both public beaches in town non-smoking. The Board directed the administrator to draw up a Town Ordinance for the Sept. 12th Selectmen’s meeting.
Adjournment
On a motion by Chairman Wimpory and a second by Selectwoman Day the Board voted to adjourn. The motion carried 3-0.
The meeting adjourned at 8:30 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s office.
_____________________ _____________________ _____________________
Rob Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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