Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, May 16, 2013 – 4:30 pm
Board of Selectmen: Chairman Rob Wimpory, Selectwoman Karen Day, and Selectwoman Debra Davidson
Staff: Town Administrator Patt, Planning Board member Paul Renaud
Public: Ken Paulsen, Donna Smith, Mary Ann Grant,
The meeting was called to order at 4:30 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
§ A/P Manifest
§ A/P Checks
§ A/P Invoices
§ Meeting House rentals 5/18 & (6/14 +6/15)
§ Oak Park kitchen rental 8/15
§ Purchasing Summary Reports
§ Ryan’s Farm Escrow & Invoice
§ CRF Meeting House Roof Repairs
§ Town Office Generator -down payment
§ Corrective Supplemental Warrant – Tax year 2012
§ Waste Oil Collection Grant – Oil drum purchase
§ Dental plan review
4:30 PM: Review and Approval of Documents
At 4:30 PM Chairman Wimpory opened the meeting. The Board began reviewing reports and documents. The Board voted on a motion by the Chair and a second by Selectwoman Day 3-0 to accept the Warrant for Taxes for the year 2013, brought in from the Assessing Office. The Board signed the Warrant for Taxes. The Board signed A/P checks for the Ryan’s Farm escrow, the Town Office generator deposit, and the Capital Reserve Fund down payment request to the Trustee of Trust Funds for the Meeting House roof repairs. The Board signed a Corrective Supplemental Warrant for the year 2012. A bad check in 2012 had been incorrectly cancelled and the credit carried over into 2013. The check (and corrective warrant article) equaled $250.00. The Board signed two Meeting House rentals and a rental for Oak Park. The Board reviewed the
applications and noted that from 5/16/2013 forward, the new applications will be required to rent the Meeting House. Finally the Board signed a proposal for a purchase, through the Waste Oil Collection grant, for an oil disposal drum at the Recycling Center.
The Board requested that the Administrator set up a meeting with the Cemetery Trustees.
5:00 PM: Mary Ann Grant, Flowers & Gardening of Town properties
At 5:00 PM the Chair recognized Mary Ann Grant the Town’s gardening volunteer. Mary Ann outlined her vision for the front of the Library and said that she had come before the Board to inquire as to when the Town was going to fix the leaking basement wall along the front of the Library. Before any serious long term planting takes place at the Library, the basement wall should be fixed. Next Mary Ann discussed the entranceway to Oak Park and talked about the garden beds that the DPW and groundskeeper will work on this year. The Town signs and the flower boxes were discussed. Next the overall budget for flowers and gardening was discussed. One issue is that the stores and roadside flower stands that Mary Ann frequents do not have the ability to set up an account for the Town. On a motion by the Chair and a second by
Selectwoman Davidson the Board voted 3-0 to provide the remainder of the gardening budget in a check to Mary Ann so that she could pick up flowers and gardening equipment without having to spend her own money to do so. The vote requires that Mary Ann provide receipts to the Town Office in order to account for each purchase and if any funds were left they would be returned to the Town.
At 5:15 PM the Chair recognized Donna Smith from the audience. Donna Smith said she was there to request a copy of the complaint letter that had been received by Peter Hopkins, the former Building Inspector & Code Enforcement Officer for the Town of Greenfield. The Chair asked if Donna were interested in emails or other communication on file that had been forwarded to the Code Enforcement Officer, which had been located by the Town Office staff. Mrs. Smith indicated that she had a copy of everything and just wanted a copy of the letter. The Chair informed Mrs. Smith that a letter had not been found by the Town Office and explained that there was still a question as to whether the original complaint was a letter, or was actually some other form of communication. Mrs. Smith asked if the Town had called Peter Hopkins.
The Board instructed the Administrator to call Mr. Hopkins in Myrtle Beach and see if there were any records that he could shed light on. After some further discussion the Chair explained to Mrs. Smith that in the future she needed to get on the agenda for a properly noticed meeting. Mrs. Smith asked to be on the agenda the following week and then left the room. The Administrator informed the Board that a letter had been provided to Mrs. Smith with times on tonight’s agenda but Mrs. Smith had declined to register for a time slot. The Board agreed that any further discussions should occur during one of the meeting time slots.
6:00 PM: Paul Renaud, Economic Development Committee & Planning Board
Paul Renaud, a board member of the Economic Development Committee (EDC) and the Planning Board came before the Board to provide feedback and receive guidance on several issues relating to the new EDC.
Mr. Renaud reported to the Board that the EDC would be finalizing its charter in the very near future and would provide a copy to the Selectmen once it was voted. Mr. Renaud asked several questions about the appointment of alternates and the Board indicated that if they were to continue to appoint members to the EDC then they would also appoint the alternates. Mr. Renaud indicated that the EDC would tackle that question in their charter. Mr. Renaud asked about a budget for the EDC. The Board informed Mr. Renaud that there is currently no budget available in 2013. The Board did indicate that they were very supportive of the formation of the EDC and would provide as much support from the current budget as they could.
Mr. Renaud then indicated that he was the person responsible for the Planning Board Capital Improvement Plan (C.I.P) update. Mr. Renaud outlined his interest in receiving information about the road maintenance and reconstruction schedule. The Board explained that this information was nearing completion and that it should be ready in the next few months. Mr. Renaud indicated that he needed time to present it to the Planning Board and for the Planning Board to hold a public hearing on the C.I.P. The Board asked the Administrator to finalize the roads data by August 15th and to provide a copy to Mr. Renaud.
6:35 PM: Brian Giammarino – Police Department
Chief Giammarino came before the Board of Selectmen and brought Austin Wheeler, an intern at the police department. Chief Giammarino introduced Austin and provided praise for his performance and help through the internship period.
Next Chief Giammarino outlined the number of traffic stops for the year (1,266) as of May 15th, which was greater than the amount of traffic stops for all of last year. The Chief indicated that the State grants were very helpful toward achieving these numbers because they allow the Town to have two cars on duty instead of just one. As the busy season approaches, Chief Giammarino indicated that calls for service would likely increase. Currently there have been 288 calls for service, which is lower than last year at this time. In 2013 there have been 28 criminal cases, with 9 arrests this year compared to 40 last year at this time. The police department budget is at 36.5% for the year, which is on target.
The Board and Chief Giammarino discussed the possibility of local towns in the region scheduling together to provide better coverage. The Board indicated that there had been some discussion with other Selectmen about combining schedules so that there would be someone on duty, among two or more towns, twenty-four hours a day. Chief Giammarino indicated that he felt that this was the logical way to go in the future. However, there are some issues with police departments that make scheduling an issue. Each town is representative of a jurisdiction and other towns do not have local jurisdiction outside their township limits. So it’s not possible to have coverage from other towns unless the officers are sworn officers within the Town of Greenfield. There are already a few officers that have that capability today, but it’s not something that you can do easily on a widespread basis. There are liability issues and there are workers compensation issues. The Board thanked the Chief for the
explanation and indicated that they would table the conversation for the time being until there was more information on the subject. The Board thanks Chief Giammarino for his time.
The Board voted 3-0 to accept the minutes from the previous meeting and then on a motion by the Chair and a second by Selectwoman Davidson, the Board voted to adjourn.
Adjournment
Chairman Wimpory moved to adjourn the meeting at 7:20 PM. Selectwoman Davidson seconded the motion. The motion carried 3-0.
The meeting adjourned at 7:20 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_____________________ _____________________ _____________________
Rob Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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