Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, October 11, 2012 – 4:30 pm
Board of Selectmen: Chairman Rob Wimpory, Selectwoman Karen Day, and Selectwoman Debra Davidson
Staff: Town Administrator Patt, DPW Supervisor Murray
Public:
The meeting was called to order at 4:35 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
§ Payroll Manifest
§ Payroll Checks
§ NH Retirement payment schedule
§ Oak Park Rental 2013 August
§ Meeting House Rental November
§ Department of Safety competitive grant application period notice
§ Resident Letter – Abatement follow up
§ Updated Police Detail Ordinance - updated
§ Town of Greenfield Credit Card Policy
§ Notice of Intent to Cut - R3 22-5
4:30 PM: Review of Documents and Correspondence
At 4:30 PM the Board opened the meeting. The Board reviewed the payroll manifest and signed payroll checks. The Board reviewed several documents including the most recent notification by the NH Retirement Board’s advice of payment schedule for 2013, a Meeting House rental agreement for November, an Oak Park rental agreement for August, 2013, a letter from a resident and the Town of Greenfield Credit Card Policy. The Selectmen discussed the credit card policy and agreed that the policy was a needed control now that the Town had a credit card account.
5:00 PM: Tim Murray, DPW Supervisor
At 5:00 PM Tim Murray came before the Board of Selectmen to discuss a complaint that had been brought to the Selectmen. After a brief discussion, Chairman Wimpory motioned to enter into non-public session under RSA 91-A:3, II a, personnel. On a roll call vote of 3-0 the Board entered a non-public session. At 5:42 PM the Board voted to return to public session. It was noted that no decisions were made during the non-public session.
5:45 Tim Murray, DPW Supervisor (contd.)
The Board of Selectmen and DPW Supervisor Murray discussed a project at the Meeting House that stems from the foul “skunklike” odor that has been encountered many time during the past few months by people renting and using the facility. Supervisor Murray had received a proposal from AirPro Environmental Solutions based on independent laboratory tests processed by Pro-Lab of Weston, Florida. The tests showed significant mold in the basement of the Meeting House, including the furnace room and the ductwork of the heating system. The Board discussed the analysis and need of the remediation, the moisture in the basement as it relates to the building envelope, and the chain of custody provided by AirPro. AirPro’s proposal “strongly recommends that a medium to heavy duty dehumidifier be installed in the
building”. Supervisor Murray indicated that drying the building and stopping the spread of mold is preferable to leaving the situation untreated, especially when painting and repairs are being planned for the Steeple. He also indicated that the severity of the mold in parts of the building were a possible health concern and urged the Board to examine the proposal and schedule the mold remediation services at the earliest possible time. The Board deliberated and on a motion by the Chair and a second by Selectwoman Davidson the Board voted 3-0 to use Building & Grounds Maintenance funds to secure the mold remediation services of AirPro Environmental Services to include sealing off of affected areas, air fogging, disinfecting and sanitizing of various surfaces, spray encapsulation of walls and ceilings with mold resistant coating all to meet EPA guidelines for a total cost of $5,100. The Board voted on a motion by the Chair and a second by Selectwoman Day to purchase a
dehumidifier for the basement for a cost not to exceed $1,000 and directed DPW Supervisor to work with the Town Office to determine the budget source.
Supervisor Murray then inquired if the Board was interested in looking at an alternative to the recent lighting decision made during previous sessions. He felt that there was a potential for savings based on conversations with the electrician. Originally he had planned to bring electricity from the flagpole through a conduit, under the walkway, but the electrician had said that the easiest plan would be to bring wiring from the existing Town Common light in front of the building to the front of the parking lot. Supervisor Murray indicated that an alternate spot for lighting would be at the head of the island as you enter the parking lot instead of putting two large lights in front of the parking lot. He felt that space in front of the parking lot would look cramped. By putting one large light in front of the parking lot
and one smaller light at the beginning of the driveway the Town would provide better illumination for people turning into the parking lot. The cost savings would be significant and the esthetics of the Town Common lighting would not be affected as previously discussed. After some discussion the Board agreed to amend their previous decision and adopt the solution that Supervisor Murray outlined. Supervisor Murray indicated that the idea came from his experience plowing the parking area.
6:20PM: Forklift at the Transfer Station
Supervisor Burgess of the Transfer Station had indicated that there was interest in the forklift and asked if the Board would entertain a bid from an outside party. The Board indicated that after the Town ran an advertisement noticing the intent to sell the forklift that they would be willing to look at bids on the machine.
6:30 PM: Gerry Foss, Resident
At 6:35 PM Ms. Gerry Foss came before the Selectmen to discuss a letter recently received by the owner of the house that Ms. Foss rents. The Board and Ms. Foss discussed the back taxes owed on the property and Ms. Foss’ interest in paying the back taxes so that the owner doesn’t lose the property. Ms. Foss has lived in the house for the past 24 years. The Board discussed the amount of interest that was owed and were joined by Kathleen Valliere, Tax Collector who provided a detail of the taxes owed to the Town. The Board expressed to Ms. Foss their concern that any agreements that the Board would review regarding a payment plan should be with the owner and not a tenant of the property. It was noted that the amount of back taxes owed were significant and would potentially require a sale of the property to
satisfy the lien. The Board asked Ms. Foss if she had any interest in purchasing the property from the owner. Ms. Foss thanked the Board for their time and said that she would follow up with the owner to determine the best course of action going forward.
7:35 PM: Adjournment
After a short discussion on the schedule of meetings and the budget cycle, the Board indicated that the October 18th meeting should be a work session to focus on the budget and asked that no additional meetings be scheduled for that evening.
There being no further business, Selectman Wimpory moved to adjourn the meeting. Selectwoman Davidson seconded the motion. The motion carried 3-0.
The meeting adjourned at 7:47 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_____________________ _______________________ ______________________
Rob Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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