Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Tuesday, June 19, 2012 – 3:30 pm
Board of Selectmen: Chairman Robert Wimpory; Selectwoman, Karen Day; Selectwoman Debra Davidson
Staff: Town Administrator Patt
Public:
The meeting was called to order at 3:34 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
§ Payroll Check Manifest
§ Payroll Checks
§ Welfare Vouchers/Checks
§ Personnel Policy revisions previously approved
§ Background Check - Kendrick
§ Boundary line request for assistance
§ C/U Land Use tax abatement application – R7-11-2-1
§ Lifeguards / Beach issues: calendar, ladder, paddle board, concessions
3:30 PM: Review of Documents and Correspondence
At 3:34 the Board began reviewing documents and correspondence. The payroll checks and vouchers were signed by each board member. It was reported to the Selectmen in the opening minutes of the meeting that Mr. Wing would not be holding the baseball clinics and summer variety camp due to the initial low rate of registrations. After receiving the registration numbers, Mr. Wing had emailed earlier in the day that he had been offered a summer job and would be pursuing that avenue instead. It was also noted that one of the applicants that the Board had requested to see in the previous session had not replied to several messages left by the Administrator and the Transfer Station Supervisor. It was unlikely that he would be appearing for today’s meetings.
3:35 PM: Non-public Session / Town Administrator
At 3:35 pm the Town Administrator requested the Board to enter into a non-public session under RSA 91-A: 3 II b, the hiring of any person as a public employee. The Chairman made a motion to enter non-public session for the purposes of discussing the hiring of a person as a public employee. Selectwoman Davidson seconded the motion. On a roll call vote of 3-0 the Board entered non-public session to discuss the hiring of a person to fill the part-time transfer station/recycling center position, and to review the background information received for a DPW position that had been offered the previous week.
At 4:15 pm the Selectmen, while in non-public session, met with Dennis Marchand, a prospect for the position of part-time transfer station assistant. Mr. Marchand left the meeting at 4:40 pm.
At 4:55 pm the Selectmen came out of non-public session on a vote of 3-0. It was noted that during the non-public session the Board had voted to withdraw their June 4th offer of employment for the DPW highway equipment operator position. It was also noted that the Board had provided a conditional offer of employment to Mr. Marchand contingent on his passing a background check.
5:00 PM: Other Business
The Town Administrator discussed a request from Donna Smith, from the previous week. Mrs. Smith had come to the office subsequently, to inquire if the Board had made any determinations with respect to her letter in the previous meeting. It was noted that the Board had not made any decisions or provided any suggestions at that time. Mrs. Smith wanted to know if the Board could provide her with a definite answer, yes or no, as to whether they could provide help with the boundary issue she outlined. The Board held a brief discussion and indicated that the administrator should send Mrs. Smith a letter indicating that the Board of Selectmen does not weigh in on civil issues and also did not feel it should provide suggestions; only that the municipal office was not the correct venue for her interest.
The Board of Selectmen requested that the appropriate people from Plowshare Farm come before the Board to discuss their placement of an additional piece of property into the Pilot.
The Board requested that the Administrator provide Supervisor Burgess with an updated list of recommendations, goals and guidelines specific to the Transfer Station.
The Administrator outlined several issues with Sunset Lake. The concession shed had been broken into. The paddle buoy was missing. The shed required a new lock. The lifeguards would prefer to provide cold concessions such as ice cream bars and Popsicles instead of chips and other salty snacks. They also requested a ladder for the dock.
A brief discussion was held in which Selectwoman Davidson felt that the Administrator should have the ability to make decisions on behalf of the community so that making decisions and/or appropriate purchases would not be held up until a Selectmen’s meeting could be held.
Selectwoman Davidson made a motion to allow the Administrator to make such decisions and/or expenditures as required to maintain the basic functions of the town, with expenditures to follow the Town of Greenfield purchasing policy, and for the Board of Selectmen to be updated at their regularly scheduled meetings of such decisions and expenditures. Selectwoman Day seconded the motion. The motion passed on a vote of 3-0
Calendar of upcoming meetings
The Selectmen’s meeting scheduled for June 28 will be moved to June 26th at 4:30 PM.
5:35 PM: Adjournment
There being no further business, Selectman Wimpory moved to adjourn the meeting. Selectwoman Day seconded. The motion carried 3-0.
The meeting adjourned at 5:35 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_______________________ _______________________ ______________________
Robert Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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