Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, April 12, 2012 – 4:30 pm
Board of Selectmen: Chairman Robert Wimpory; Selectwoman, Karen Day; Selectwoman Debra Davidson
Staff: Town Administrator Patt,
Public:
The meeting was called to order at 4:30 PM by Chairman Wimpory. Selectwoman Day arrived at 4:45.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
A. Payroll Check Manifest
B. Payroll Checks
C. A/P Invoices
D. Approval of Selectmen Minutes
4:30 PM: Meeting Open
Chairman Wimpory opened the meeting at 4:30 PM. DPW Supervisor Murray attended the early portion of the meeting to answer any questions the Board had about the DPW site walkthrough the previous week. Prior to questions about the DPW access road, the Board discussed the Town Office roof. The roofing material on the side closest to the road has been blowing off and landing in the driveway. There is a high level of concern that the roof is in need of immediate repair. A discussion was held and DPW Supervisor Murray was requested to prepare a plan to fix, at a minimum, the side of the roof closest to the road, and to provide a cost for the repairs to the Administrator. The Administrator was tasked with determining what monies are available and how the repairs can be paid for in 2012.
On arrival of Selectwoman Day a discussion of the DPW access road began. Chairman Wimpory stated that he wanted to make clear that the access road was a separate issue from the recycling center and its flow of traffic. He further stated that he felt the Board should be able to vote on the DPW access road and work toward any changes at the recycling center at a later date. Selectwoman Davidson agreed with this approach. Selectwoman Day indicated that she was concerned that the cost to reroute the road was still unknown, and was also concerned about potential liability from moving the road so close to the embankment overlooking the back of American Steel. Selectwoman Day said that there should be some attention paid to the fact that in addition to residential traffic, there is traffic from MDS, which has big trucks that
come in to haul recycling materials away from the site. DPW Supervisor Murray felt that the road could be rerouted in a day, or two days at the outside. Therefore the cost would be 1-2 days of payroll for the men working the equipment along with a cost of some material already onsite that would be put into the new road. Selectwoman Day indicated that she would prefer to see the safety issue looked into and for DPW to present a more accurate breakdown of the cost. There was a discussion on whether the Board was ready to vote.
Chairman Wimpory made a motion to approve the request of DPW Supervisor Murray to reroute the access road used to access the recycling center, in order to enhance safety for residents accessing the recycling center. The motion was seconded by Selectwoman Davidson and passed on a 2-1 vote, with Selectwoman Day indicating that while she supported the project that she would prefer to see the cost and any potential liability issues spelled out.
5:00 PM: Crotched Mountain office building rental
Don Shumway, CEO, Mike Terrian, Vice President, and Michael Redmond of Crotched Mountain Rehabilitation Facility came before the Board to discuss the lease agreement between Crotched Mountain and the Town of Greenfield with respect to the old town office building. CEO Shumway’s opening comments were to commend the staff of the town departments for their professionalism as the Facility has to move 700-800 employees onto and off site and the executive leadership of the Center is very thankful for Greenfield’s staff and wish to thank them for their efforts.
Crotched Mountain has been leasing the building under an agreement that lease payments would be applied against improvements to the building. There was discussion about the lease and both parties expressed their confidence with moving forward with a lease renewal.
Mr. Shumway then introduced a plan that Crotched Mountain has to put in place a conservation easement on 1265 acres. Mr. Shumway then outlined a project for the waste water system that Crotched Mountain installed using an engineering company referred by the town. The engineering company was employed for a very large and innovative project that has been very successful.
Crotched Mountain is now looking at a new project and is interested in discussing the opening of an emergency lane off of Crotched Mountain road. The emergency lane is meant for use in dire emergencies such as a water washout on the main road.
Lastly, Mr. Shumway introduced the Monadnock Compact, a cooperative effort for to accommodate overflow of patients that require ventilators. Crotched Mountain has a fully trained staff that can support people with ventilator needs.
6:15 PM: Recycling Committee Member Diane Boilard
Committee Member Boilard asked to speak on the DPW access road. Diane and the Board had a discussion about the project costing for the access road. Committee Member Boilard also had some reservations about the project and suggested that a review by an engineer would be appropriate prior to ensure there would be no liability issues.
6:50 PM: Non-Public Session
The Chairman made a motion to enter into a non-public session under 91-A:3 II e. Selectwoman Davidson seconded the motion. On a roll call vote the motion passed 3-0. The Selectmen entered a non-public session. At 7:15 the Board re-entered the public session on a roll call vote of 3-0. No actions were taken and no decisions were made in the non-public session.
7:30 PM: Old Business
The Board held a discussion as follow up to the Personnel Policy questions raised by department heads. A discussion of the vacation formula took place. The vacation formula was changed in 2010 from an annualized to an accrual-based formula. The formula in the adopted policy was still showing the old formula and needed to be changed. A discussion of the formula and how the formula works took place. Selectwoman Davidson had to leave the meeting at 7:55 PM.
Adjournment
There being no further business, Selectman Wimpory moved to adjourn the meeting. Selectwoman Day seconded. The motion carried 2-0.
The meeting adjourned at 8:05 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_______________________ _______________________ ______________________
Robert Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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