Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, April 05, 2012 – 4:30 pm
Board of Selectmen: Chairman Robert Wimpory; Selectwoman, Karen Day; Selectwoman Debra Davidson
Staff: Town Administrator Patt,
Public: Diane Boilard, Neal Brown, Donna Smith,
The meeting was called to order at 4:30 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
A. A/P Check Manifest
B. A/P Checks
C. A/P Invoices
D. Approval of Selectmen Minutes
E. Credit Card Application – People’s Bank
4:30 PM: Meeting Open at DPW location
Chairman Wimpory opened the meeting at the DPW site. There were several members of the public as well as DPW Supervisor Murray. Recycling Center Supervisor Burgess joined the Board as the Selectmen approached the access hill to the Center. A discussion was held on the proposed access road change so that Selectwoman Davidson could see the scope of the project. There was discussion at the end of the small hill to the recycling center, on the flow of traffic as to the prevention of traffic crossover and how to minimize risks to motorists entering and leaving the facility. There was also a discussion of traffic in general as it impacts the center. The glass pile drew attention and there was a discussion on the best practice to economically reduce the glass on-site. The tour of the DPW and Recycling Center sites ended at
approximately 5:15.
Debra Davidson was unable to attend the remainder of the meeting due to a personal commitment and left after the tour was concluded.
Upon return to the meeting room at the Town Office, the Selectmen reviewed the bi-weekly A/P manifest, signed A/P checks, and reviewed items in the Selectmen’s reading file.
5:30 PM: Leslie Johnson: small business festival
Leslie Johnson approached the Board with an idea to host an event to promote the small business owners in the area. Ms. Johnson outlined the idea to the Board and explained that she is in the beginning stages of planning a potential festival at Oak Park that would have bands playing music, and booths for small business vendors from the area. Ms Johnson was interested in the cost, and if the Town would take the idea under its wing to be a Town event. The Board noted that the proposal was not just for Greenfield residents or businesses as outlined but that since the number of Greenfield businesses was about 25%, they would be willing to discuss a 25% reduction in fees and possibly more if there were more local businesses involved. There was a short discussion of the alcohol permit, police coverage, usage of the kitchen
facility and the security deposit required to host the event.
5:45 PM: Carol Holden, Hillsborough County Commissioner
At approximately 5:45 Carol Holden, Hillsborough Commissioner stopped by on the way to the Library Trustee meeting. Commissioner Holden brought several printed materials to share including a dental discount program. Commissioner Holden said she makes it a point to stop in and see the Selectmen in each town as her schedule permits. She has 21 towns in her county district now, and the redistricting that has been approved will reduce that to twenty. Commissioner Holden reported that even though the county budget is $85M, the county has not had to borrow TAN money in the past 11 years. For 2012 this continues to be the case but the amount of money needed to keep the taxes-to-be-raised portion of the budget down puts a question mark on whether the county can run without a TAN in future years.
6:05 PM: Recycling Committee Member Diane Boilard
Committee Member Boilard asked to speak on the DPW site review with respect to the recycling center. As a follow up to the walk through, Diane and the Board had a brief discussion on costing options for the access road. Ms. Boilard indicated that in her professional work as a planner that there would be a cost to the project even though it was calculated in the Highway Department’s time, use of the machinery, and materials onsite. In general the project is not expected to use a lot of highway department resources but even so it was important to try to understand the costs since the town’s people have paid for the materials and the equipment. There was a discussion of safety issues and putting road signs in place to effectively divert the traffic if the road does get moved. Committee Member Boilard also
suggested that the recycling center ordinance would have to be enhanced so that it had some teeth.
The discussion on the ordinance continued and it was suggested that the fee schedule be published in the Greenfield Spirit regularly.
6:50 PM: Police Cruiser Update
At 6:50PM the Board listened as the Administrator outlined recent conversations with Police Chief Giammarino with respect to the police cruiser voted at Town Meeting. Police Chief Giammarino indicated that car #2 would not pass inspection after April 10th and would have to be taken off the road unless expensive repairs were undertaken. As such, he had begun looking for a new cruiser and had received two bids. The pricing from Hillsborough Ford was less than previously paid for the same vehicle last year. As such, Chief Giammarino was requesting that the Board approve the purchase of a Crown Victoria Police Cruiser from Hillsborough Ford in the amount of $22, 375. There was brief discussion on the bid from MHQ out of MA but the pricing was closer to $24,000. The Administrator had spoken with Selectwoman Davidson
previously in the week and she had indicated that she was in favor of the purchase and asked that her vote be included.
Chairman Wimpory made a motion to purchase a 2011 Crown Victoria police cruiser from Hillsborough Ford in the amount of $22,375. Selectwoman Day seconded the motion. The motion passed 2-0 with support from Selectwoman Davidson in her absence.
6:58 PM: Non-Public session
Chairman Wimpory made a motion to enter non-public session under 91-A: II e to review correspondence from Town Counsel. Selectwoman Day seconded the motion. On a roll call vote the motion passed 2-0 and the Board entered a non-public session. At 7:14pm the Board came out of non-public session on a roll call vote of 2-0. It was noted that a decision had been made to draft a letter for counsel to review.
At 7:15 Chairman Wimpory made a motion to enter non-public session under 91-A: II c Reputation. On a roll call vote of 2-0 the Board entered into non-public session. At 7:37 the Board came out of non-public session on a roll call vote of 2-0. It was noted that a decision had been made to support the decision of the Welfare Director and to approve the assistance vouchers presented by the Welfare Department.
7:40 PM: Old Business
The Board reviewed an assessment decision from Avitar and concluded that the discussion should be tabled until Selectwoman Davidson could attend the meeting. There followed a discussion of the recycling budget numbers, which had been re-aligned by Supervisor Burgess to account for the vote at Town Meeting. It was noted that Selectwoman Davidson had requested these numbers earlier in the week and was likely up to speed on the new budget.
The Municipal Bond Bank had requested several years of financials for the ConVal Bond sale in early spring. The Administrator reported that as part of putting together the financials for the ConVal bond sale, he had been able to secure electronic copies of the information back to 2007 so that as we move forward, applications for TAN or Bonding by the Town could be accomplished with electronic documents rather than mailing paper financials to the banks. The financial package had been mailed out electronically earlier that day. The only paperwork that needed to be sent as printed material were copies of annual reports going back to 2008.
Adjournment
There being no further business, Selectman Wimpory moved to adjourn the meeting. Selectwoman Day seconded. The motion carried unanimously.
The meeting adjourned at 8:15 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_______________________ _______________________ ______________________
Robert Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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